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STAFF REPORT <br /> DATE: October 22, 1996 <br /> TO: Michael Mornson, City Manager <br /> FROM: Kim Moore-Sykes, Management Assistant <br /> ITEM: Data and Voice Cabling; Telephone Equipment Bids <br /> Wally Sharp and I visited the showrooms of ES1 Communications and Matrix <br /> Communications for demonstrations of the proposed equipment. As the result of these <br /> demonstrations, both Wally and I liked ESI based on the equipment.they.showed us and <br /> their service. <br /> Based on what I observed, the equipment that ESI is proposing offers alot of features that <br /> Staff will find very useful in conducting City busine§s. It appeared to be very easy to use <br /> and very well designed. The design features that I especially liked were the large, easy to <br /> read key pad and the angle of the phone which allows no glare from overhead lighting'. <br /> These became very distinguishing designs features when compared to the NEC telephone <br /> equipment' which is being proposed by Matrix. The key pad had function and numbei <br /> keys that were smaller and especially difficult to read due to glare from overhead lighting. <br /> Both systems shared some of the same electronic features, i.e. hold, call transfer, and <br /> conference call. Again, I have attached the matrix that I did earlier, this time comparing <br /> only ESI and Matrix. As you can see, Matrix is limited in comparison in service and <br /> equipment provision. They indicated though, that if they are awarded the bid, they will <br /> contract with a cabling company to install the wiring. This additional cost will bring the <br /> total amount the City will spend for Matrix's package to approximately that of ESI. <br /> Staff recommends awarding the bid to ESI Communications. <br />