RES 80-010 RESOLUTION APPOINTING A RESPONSIBLE AUTHORITY AND ASSIGNING DUTIES UNDER THE DATA PRACTICES ACT

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RESOLUTION 80-010 A RESOLUTION APPOINTING A RESPONSIBLE AUTHORITY AND ASSIGNING DUTIES UNDER THE DATA PRACTICES ACT WHEREAS, the Minnesota Government Data Practices Act, Minnesota • Statutes, Sections 15 .1611 to 15.1698 as amended, requires that this city appoint one person as the responsible authority to administer the requirements for collection, storage, use and dissemination of - data..ozi. individualp,_g4overnment -data,�and summary data,•. within_this r city and, _ WHEREAS �tFi'e'-City Cou c`I is cerned witFi the responsible use of city data and wishes to satisfy this concern by immediately appointing an administratively qualified responsible authority as required under the Act 'and assigning duties to that person; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. ANTHONY, MINNESOTA: 1. The City Council of St. Anthony, Minnesota, appoints James Fornell as the responsible authority for the purposes of meeting all require- ments of the Minnesota Government Data Practices Act, Minnesota Statutes Section 15 .1611 through 15. 1698 , as amended. 2. The responsible authority may designate a city employee or employees to assist in the administration and enforcement of the duties of the • responsible authority and to be in charge of individual files or sys- tems containing government data and to receive and comply with re- quests for government data. If the responsible authority appoints a designee or designees, this appointment must be in writing, and the City Council shall be provided a copy of the appointment. If desig- nees are appointed, the responsible authority shall instruct the de- signees in the requirements of administering and enforcing the Minnesota Government Data Practices Act. 3. The duties of the responsible authority and designees are as follows: a. The responsible authority shall keep records containing govermnent data in such an arrangement and condition as to make them easily accessible for convenient use by the public. Photographic, photostatic, microphotographic, or microfilmed records shall be considered as accessible for convenient use regardless of the size of these records. b. The responsible authority shall establish procedures to insure that requests for government data are received • and complied with in an appropriate and prompt manner. c. The responsible authority or designee shall, upon request by any person, permit that person to inspect and copy government data during hte normal business hours of • the city and at places provided by the responsible autho- rity, and if the person requests, that person shall be informed of the data' s meaning. The responsible authority or designee shall provide copies of government data upon request. The responsible authority or designee shall