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Planning Commission Meeting Minutes • January 19, 1999 Page 7 1 Gondorchin stated a matrix could be developed in which the Commission's goals for 1999 could 2 be broken down by short/medium/long term, level of effort, and necessary resources. Hanson 3 stated a list of the issues presented at tonight's meeting could be compiled, reviewed and the 4 issues prioritized at the Commission's next meeting. 5 6 Bergstrom requested that Ms. Moore-Sykes provide a list of issues in her meeting minutes 7 divided into columns based on short/medium/long term, level of effort, and personnel/financial 8 resources required.. 9 10 3. Council Liaison to Planning Commission Staff Report. 11 Ms. Moore-Sykes stated Councilmember Faust had recommended a Council liaison to the 12 Planning Commission, and the idea was well-received at the Council's last meeting. She added 13 Councilmember Cavanaugh expressed his wish to see some protocol or procedures in place if the 14 liaison is initiated, and asked that the Planning Commission discuss the issue and provide some 15 guidelines for the potential arrangement. 16 17 Ms. Moore-Sykes spoke with City staff in other cities within the metropolitan area with regard to their process for Council liaisons, and while these cities did not have a written policy, the is Councilmembers attend Commission meetings on an annual rotating basis. She added the 20 Council requested feedback and recommendations from the Planning Commission on this issue. 21 22 Makowske stated he was in attendance at the Council meeting at which this issue was discussed, 23 and Councilmember Faust suggested a format by which the attending Councilmember would 24 give a report on Council actions and meetings early in the Commission meeting, and leave the 25 meeting before votes and decisions took place. He added this arrangement would strengthen ties 26 between the Council and Planning Commission, and would emphasize the Commission's wish to 27 be actively involved in planning issues affecting the City. 28 29 Gondorchin agreed, stating it could be distracting to have a Councilmember stay for the entire 30 meeting. He added he would wish to receive feedback from the Council on previous Planning 31 Commission meetings. 32 33 Horst stated the agreement would be a positive step toward opening communication between the 34 Council and Commission, adding it is important for the Commission to stay on top of 35 discussions and decisions of the Council. 36 37 Bergstrom asked whether the Commission might gain more information from the liaison than it 38 already receives from Ms. Moore-Sykes. Ms. Moore-Sykes felt that a direct liaison from the 39 Council would provide an invaluable perspective.