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CITY OF ST. ANTHONY TRAVEL REIMBURSEMENT POLICY Purpose To reimburse employees for out-of-pocket expenditures when out of the St. Anthony area on approved City business. Procedures 1 . All travel by St. Anthony employees requires the approval of the City Manager or his/her designee. All conference or school related expenses shall also be approved by the City Manager. 2. All expenses incurred for travel are to be paid by the employee, or pre-paid by the City. The employee's expenses may be covered .with a travel advance, or the employee may use personal funds and be reimbursed subsequently. Travel advances may only be requested for meals and hotel expenses, or round trip airfares that have not been pre-paid by the City. 3. Travel advances may be requested no later than seventy-two (72) hours before the date of departure. 4. All employees who travel on City business within the State of Minnesota can use a privately-owned vehicle. The following mileage reimbursement rates will be allowed: For use of City-owned vehicle: actual receipted expenses For use of a privately-owned vehicle: current State or IRS reimbursement rate 5. Travel outside of the State of Minnesota shall be reimbursed at actual round trip coach rate airfare. If a personal automobile is used, reimbursement will be paid on the basis of the prevailing mileage allowance rate or coach airfare, whichever is less. If an employee prefers to drive, any extra time required due to driving will be taken as vacation time. 6. Employees who depart for a conference early or remain at the conference site location after the conference are personally responsible for all costs of hotel, living expenses and any additional travel expenses.