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City Council Regular Meeting Minutes September 10, 2002 Page 4 Councilmember Horst indicated he was not entirelycomfortable with building the shelter in that g 3 location because it is so expensive and has the potential to be damaged and cost more money for 4 repair and replacement. 5 6 Councilmember Faust commented that he was not pleased with the fact that the bid went up by 7 10%. He then asked if it was possible to re-bid with another company. Chair Jindra indicated 8 the Planning Commission discussed that but decided that the costs involved in the bidding 9 process and the time factor pushing the construction into winter would very likely negate any 10 cost savings. She then indicated that Mr. Hartman is involved in negotiations with the contractor 11 at this time. 12 13 Councilmember Faust indicated he does not like being held hostage. Chair Jindra indicated the 14 Planning Commission felt the same way and noted they hope to further negotiate with the 15 contractor. 16 17 Mayor Hodson commented that the costs of re-bidding and the delay in construction pushing the 18 project into winter would negate the savings to the City so he would recommend proceeding 19 with negotiations with this contract. 20 21 Councilmember Thuesen indicated he was not happy with the increase and noted it would cost 22 an additional $9,500 for winter construction. He then suggested that the City needs to keep residents informed on this matter so that they are aware of the situation and do not think the City 0 is spending$300,000 on a warming house during tight budget times. 25 26 Chair Jindra indicated the Commission would like to make residents aware that they are not 27 coming to Council for additional monies. She then said it is a DNR problem and she hopes to 28 solve it through them and not involve extra expense for the City. 29 30 Councilmember Horst asked what would happen if the DNR will not pay. Chair Jindra indicated 31 that the engineer feels the DNR will grant the money but has no definite answer. 32 33 Councilmember Sparks thanked Chair Jindra for all the hard work on the project. 34 35 Mr. Morrison indicated that Staff is looking for direction and Council needs to address whether 36 there is a need for a temporary facility. He then said that, if the project is under construction 37 within 30 days, there would not be skating and no need for a temporary facility. 38 39 Mayor Hodson indicated his recommendation is to proceed and get this done. Councilmember 40 Thuesen indicated he would like to proceed with permanent structure but not with temporary 41 warning house. Councilmember Sparks said she did not think it made sense to have skating if it 42 is under construction. 43 44 Councilmember Horst indicated he is concerned that people think that because the funds are coming from the DNR the City does not need to worry about it. He then said that he feels that all this money could be better spent somewhere else but said he would be fine with it if it is the 47 will of the Council.