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City Council Regular Meeting Minutes October 14, 2003 • Page 10 B. Resolution 03-087, re: Reject bids for construction of a Fire Station facility. 2 Mr. Benson noted the BP-2 bids, even with deduct alternates 6 and 7, for the Fire Station came 3 in at an amount that caused the construction budget to be exceeded by nearly 20%; therefore, it 4 was recommended the Fire Station bids be rejected and the project be rebid in order to meet the 5 approved construction amount of$1.7 million. He added the project team, including Kraus- 6 Anderson, Oertel Architects and City staff, had been working diligently to reduce areas of the 7 building, which would ultimately result in meeting the approved budget. He indicated the rebid 8 for the Fire Station would take place sometime in January of 2004. 9 10 Motion by Councilmember Sparks to adopt Resolution 03-087 relating to construction of a fire 11 station, rejecting any and all bids received for Bid Package No. 2. 12 13 Councilmember Horst asked if Mr. Benson felt the redesign would be ready to rebid in January 14 "in a better climate." He also asked when construction would begin. Mr. Oertel responded there 15 were advantages to rebidding in January. He indicated redesigning was needed, as the bids were 16 significantly higher than the budget. He noted the redesign would incorporate a square-footage 17 deduction with the result being a one-story building instead of two stories. He added those 18 changes would mean heating expenses would also be reduced. 19 20 Mr. Oertel stated it was a key time to bid, as people were looking forward to spring; therefore, if 21 a good bid was received, work could begin in the spring. 22 Councilmember Horst stated he assumed the message was received from the last work session that the design needed to be an attractive centerpiece for the community. Mr. Oertel replied the 25 image was virtually identical to the two-story scheme. He noted, by removing the second floor, 26 two stairs, the elevator and high electrical costs had been eliminated. 27 28 Councilmember Horst asked if there was still adequate training room. Mr. Oertel responded 29 downsizing had taken place in that area; however, he still felt the scheme was workable. He 30 added the third bay was so important to staff that they were willing to sacrifice some of the 31 creature comfort areas to keep it. 32 33 Councilmember Horst asked if Council would get another look at the plan before it was rebid. 34 Mr. Oertel responded Council would see it one or two more times. 35 36 Councilmember Faust stated he appreciated the team effort to accommodate the community's 37 needs while monitoring the costs. He asked for a time line and if the plan was for a January/ 38 February bid. Mr. Oertel responded the plan would be solidified over the next two to three 39 weeks, at which time the redesign would be completed. He stated bids would be put out in 40 January of 2004 and due in February of 2004. Mr. Benson added construction should begin in 41 April of 2004 and be completed around November of 2004. 42 43 Councilmember Faust stated he was concerned the project was falling behind because of the 44 rebid. it Mayor Hodson indicated the original completion date was June of 2004 and now it was set for 47 November of 2004, which was only a difference of five months.