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City Council Regular Meeting Minutes October 14, 2003 • Page 6 Mayor Hodson asked if residents had the opportunity to go through the training, as well as 2 students. Mr. Ranallo responded absolutely. He added residents needed to "make contact, sign 3 up and come down and the training will be free." He noted it was "lots of fun." 4 5 VII. GENERAL POLICY BUSINESS OF THE COUNCIL. 6 A. Resolution 03-086, re: Award bid for construction of a Public Works facility. 7 Gary Benson, Kraus-Anderson Construction Company, noted he was the construction manager 8 for the public facilities building projects. 9 10 Mr. Benson stated Council had approved the budgets for the two projects in May of 2003 and 11 design work went forward. He noted early bids on both projects for Bid Package 1 were taken in 12 August of 2003 and that work was well under way. He explained Bid Package 1 included items 13 such as utilities and earthwork. He indicated the balance of the building had subsequently been 14 put out for bids. 15 16 Mr. Benson noted the fire station had been bid on September 23, 2003, and the public works 17 building on September 25, 2003. He indicated 88 bids had been received on 22 divisions of 18 work for the public works building and 77 individual bids on 18 trade divisions had been 19 received for the fire station. 20 21 Mr. Benson indicated a large amount of unsuitable and contaminated soil had been encountered 22 at the public works site,which had generated an unexpected cost burden that was not within the budget. He stated Resolution 03-086 recommended awarding the bids, along with a number of q? deduct alternates, to the lowest responsible bidder. 25 26 Motion by Councilmember Thuesen to adopt Resolution 03-086 relating to construction of a 27 public works facility, awarding the bid for Bid Package No. 2 to the lowest responsible bidder 28 for each Bid Division. 29 30 Discussion: 31 32 Councilmember Horst asked if this only applied to the public works building and if this was the 33 building that came in on budget but had the additional needed soil correction. 34 35 Jeff Oertel, Oertel Architects, noted he brought a few graphic illustrations of the building and 36 site. He indicated the building had not changed much from the residents' point of view. He 37 explained the soil problems were major and would cost approximately$150,000 to correct; 38 consequently, virtually all of the deduct alternates had to be used, along with a few other items. 39 He cited purchasing a standard grade of hardware instead of the highest grade as an example of 40 cost-saving measures. 41 42 Councilmember Horst asked if the deduct alternate used had eliminated the storage area. Mr. 43 Oertel responded that was an issue for discussion. He noted the building's north addition was 44 equivalent to $150,000 in cost, which was approximately equal to the cost of soil correction; therefore, that addition was the deduct alternate chosen. He added shops, storage, police impound area, etc.,were located in that addition. 47