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FEB-01-1996 11:36 FROM FALCON HEIGHTS CITY TO SA CITY HALL P.03 1 climate for cooperation and commitment without tying either Falcoh Heights • or St. Anth ny down: 2: Contract•m anager•'nent. The current agreement statds that the agresltidrit automatical y expires as of December 31 if no agreehmeki for an eXtdhsinH is reached by July 15 of the year. However, under certain ciecufristaHces; 1 can anticipate that there may be an intent to contiribe the agreement by both cities, but cue to some disruption in administrative services (e.g. a vacancy in either the city administrator's, manager's or police chief's office) this date t might slip by without.any action to continue the agreement. Or perhaps the , financial impact of a new state mandate is not available to be calculated into the upcoml g costs by July 15 so a firm'agreement'can't be completed by this date. Although it is unlikely, either of these scenarios could effectively terminate the agreement just because a date went by. �.n on-going agreement which requires notification to terminate protects both cities from potential oversights; without tying either city down. Uguiring n tification of termination in a times way.: Taking a "devil's advocate" p sition for the sake of discussion, under the current agreement's language, one of the cities (A) could choose to just let the July 15'date in the contract slip by without an agreement, thereby effectively terminating the agreement for the coming year, and, ,while doing this, give • no indicatior to the other city (B) that it (city A) was.looking for-either a different se ice provider or deciding to stop providing the service the following Ja wary 1 - Since cities set levies on SeptembeIr 15, the July 15 or an even late date gives the cities only two months or less to plan for what could be sig ificant budget changes for the coming year:and only five months to lind a new police service provider or to make 'the necessary police personnel sh fts by January 1 . `' = -� With a May 1 termination. daRAPA& te (or some uariatlon on ,this), .if either city needled to 9 : terminate the contract, May 1 would provide eight months to anticipate possible changes whic I would be significant. In the.case of Falcon:Heights, this would mean developing an RFP, finding a new police provider and determining the costs. For St. Anthony, it uld mean determining what peesonhel i'ssUbs and costs Would Come from reducing its service area. 1 i The May 1 da1 a is certainly negotiable since the costs of this safvice vi Uld ideally be determined as closely as possible by this time. 'Please call me if jou have any questions or thoughts about this. Although I've 'written the memo based upon the Falcon Heights and St.:Anthony agreement, I believe that all parties would benefit from this arrangement sb' i'll pass It on to Tim -Cruikshank for hi information. i appreciate your taking the time to consider this option. c: Dick Engst om, Police Chief Tim Cruiks ank, City Administrator. Citv of LauderH11.1