CC RES 79-075 A RESOLUTION APPROVING THE PURCHASE ORDER POLICY FOR THE CITY

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CITY OF ST. ANTHONY POLICY Purchase Order System (Non-Liquor) Draft of the Rules and Regulations of Policy 1 . Administration A. The administration of this policy as to budget control responsibility rests primarily with the department heads . 2 . Procedures A. Requisitions - Each department head will have a supply issued to his department by the purchasing department . A requisition is required on all purchases over $100 . B. Purchase Orders - These will be issued from the purchasing department and are required on all purchases over $150 which must be approved by the department head, city clerk-treasurer, l and the city manager before the purchase is made . C. Blanket Purchase Orders - These will be issued to the department head who will submit these on a monthly basis to his regular vendors where numerous small purchases are made . Blanket purchase orders will have a $200 limit. If this I' amount is exceeded during the month, a new blanket purchase order must be issued to the vendor. Invoices covering the purchases on the blanket purchase order must be submitted with said purchase order by vendor on a monthly basis for payment. 3. State Purchasing Laws* ! A. Manager 's authorization without council approval up to $1, 000 . B. Council approval required on purchases over $1, 000 . C . Contracts less than $5, 000 of the estimated cost may be made upon quotation in the open market by the discretion of the governing body , but whenever possible should be based on at least two (2) quotations to be kept on file for at least one (1) year. D. Contracts over $5 ,000 , but not to exceed $10 , 000 of the estimated costs, may be made either by sealed bids or by direct negotiations by obtaining two (2) or more quotations for the purchase when possible and without advertising for bids . All quotations obtained must be kept on file for at least one (1) year.