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RESOLUTION 79-085 <br /> A RESOLUTION ESTABLISHING A TRAVEL <br /> • ADVANCE AND REIMBURSEMENT POLICY <br /> WHEREAS, the City Council desires to maintain control over expendi- <br /> tures for travel by the Council, Advisory Committees and staff, <br /> WHEREAS, it has been determined that a formal policy for control of <br /> such expenditures would be advisable. <br /> NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves <br /> the following policy on all Council, Advisory Committee and staff <br /> travel : <br /> 1. Scope. The scope of this policy is for overnight <br /> travel on official City business. <br /> 2 . Travel Advances and Prepayments. The City will <br /> prepay or advance .in cash upon submission of evi- <br /> dence of expenses incurred or to be incurred, the <br /> following: transportation costs, registration <br /> fees, lodging fees only. Driving a personal vehi- <br /> cle will be reimbursed at 17� per mile or the low- <br /> est usable airfare, whichever is less. Group <br /> travel by personal vehicle will be reimbursed at <br /> a fractional rate to be determined by the City <br /> Manager. <br /> 3. Meal, Miscellaneous Expense Reimbursement. Meals <br /> and miscellaneous expenses will be reimbursed <br /> based upon actual expenses. Receipts are neces- <br /> sary for expenses over $10. A listing of all such <br /> expenses is to be submitted to the Clerk-Treasurer <br /> along with necessary receipts before the reimburse- <br /> ment will be authorized. <br /> Adopted this 18th day of December 1979 . <br /> Mayor <br /> ATTEST: <br /> City Clerk <br /> Reviewed for Administration: <br /> City Mnager <br />