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Travel Reimbursement Policy <br /> Page 2 <br /> 7. Hotel accommodations shall be reasonable and shall be reimbursed at actual <br /> and necessary cost, consistent with facilities available and in proximity of the <br /> location of the conference or business meeting attended. Where double or <br /> multiple occupancy has occurred, the official or employee may only claim the <br /> actual and necessary cost of his or her cost of single occupancy. <br /> 8. A per diem for meals and miscellaneous subsistence expenses not to exceed <br /> $34.00 may be taken by employees who travel on City business within the <br /> State of Minnesota. Other expenses will be approved on a need basis. <br /> 9. The per diem for meals and miscellaneous subsistence expenses for employees <br /> who travel outside the State of Minnesota on City business shall be $44.00. <br /> 10. If meals are included in tuition or registration fees and/or only a fraction of the <br /> day is authorized for travel, the per diem or expense allowance will be reduced <br /> as follows, unless documented otherwise: <br /> Breakfast $ 8.00 <br /> Lunch $12.00 <br /> Dinner $14.00 <br /> Breakfast allowance shall be authorized for Minneapolis/St. Paul departures <br /> prior to 8:00 A.M. and dinner allowances shall be authorized for <br /> Minneapolis/St. Paul arrivals after 7:00 P.M.. Allowances within these <br /> parameters are the responsibility of the Finance Director consistent with the <br /> facts and good judgement applied to each travel expense claim. <br /> 11 . Other miscellaneous expenses such as taxis to and from the destination airport, <br /> buses, and phone calls that are business related will be reimbursed. (Attempts <br /> should be made to retain receipts whenever possible.) Rental car <br /> reimbursement will be made only with prior approval by the City Manager. <br /> 12. Conferences, seminars and schools are not authorized for temporary, part-time, <br /> seasonal employees, trainees, or members of various boards, unless approved <br /> by the City Council. <br /> 13. Employees, upon returning, must settle their travel accounts within ten (10) <br /> working days by filling out a Reimbursement Summary and submitting it to the <br /> Finance Director. <br />