CC RES 04-018 RESOLUTION APPROVING THE AGREEMENT FOR JOINT AND COOPERATIVE USE OF FIRE PERSONNEL AND EQUIPMENT

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HENNEPIN COUNTY CHIEFS ASSOCIATION Founded 1961 • Dear Members, At the August 14,2003,meeting of the Hennepin County Chiefs Association,the proposed countywide mutual aid agreement and bylaw changes were unanimously accepted by the members present. It is now up to each Department to get the approval needed so that signed copies,accepting the terms of the agreement,can be put on file with the Secretary of the Association. This agreement is based on the League of Minnesota Cities Mutual Aid Agreement Model with just a few exceptions. The first of these is the addition of"Specialized Activities" in the definition section. This allows departments to assist each other for non-emergency activities. Such activities could be arson investigation,training, sharing of fire instructors,equipment and facilities. The next exception is the addition of Section Three,"PARTIES". This section explains the administrative process required to be part of the agreement. Section 4 also was changed with the addition of the Minnesota Incident Management System(MIMS)to the"Command of Scene" subdivision. The final changes are in Section Seven "Charges to the Requesting Party". This section calls for the responding party to be reimbursed for any assistance that exceeds eight hours and all supplies used regardless of assistance time. This was added to comply with the Federal Emergency Management Agency's(FEMA)rule. The rule states that if local governments do not have a written agreement that provides for charges to be paid to the Responding Party, FEMA will not reimburse the Responding Party for those costs. The rule allows short-term assistance to be given for no charge. The eight-hour figure was decided on by the membership. • The by-laws were changed to allow Fire Departments outside the boundary lines of Hennepin County to be Affiliate Members of the organization. They would have the privileges of an active member except for voting and holding office. Their dues would be ten dollars a year,the same as an active member,to cover any administrative costs. For those that must go to council a sample resolution has been provided. Certified copies of the resolution and/or executed copies of the agreement must be sent to Hennepin County Chiefs Association Secretary,Greg Pederson,so that a current list of parties to the agreement can be maintained. Questions regarding the agreement or process should be directed to President George Esbensen,952-949-8336,or Committee member Luke Stemmer,952-924-2596. Sincerely, ,A., C„S L4c., George Esbensen,President Hennepin County Chiefs Association President Secretary George Esbensen Greg Pedersen Eden Prairie Fire Mound Fire 14800 Scenic Heights Rd. 2415 Wilshire Blvd. Eden Prairie,MN 55344 Mound,MN 55364 952-949-8336 952-472-3555 gesbensen@edenprairie.org Attachments(2)