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City Council Study Session Meeting Minutes May 8, 2001 Page 4 1 Councilmember Hodson asked about extending the bid days. Mr. Kost stated he thought that 2 was a good suggestion. 3 Mayor Cavanaugh asked about the risk that is left to the bidder regarding the contaminated soil. 4 Mr. Kost explained that the circumstances regarding the risk to the bidders varies from digging 5 into something that would postpone the project, to being required to request a large change order 6 because a special amount of construction needed to be done. He continued that a number of tests 7 have given them a good understanding of the location and extent of the contaminated soil, which 8 has reduced the risks to the bidders significantly. 9 Chris Bradshaw, of BRW, stated that when they presented their plan to the Minnesota Pollution 10 Control Agency, they asked for several additional borings and test trenches. He feels they have 11 peppered the sight with borings, and have delineated two separate, former dumping areas. He 12 stated that looking at where it all lays out in cross-section, the railroad ties need to be pulled out, 13 as well as the contaminated soil associated with the railroad ties. Mr. Bradshaw added that the 14 health and safety standards of the sight are below risk standards, which is an issue for the 15 workers, as well. 16 Councilmember Thuesen asked if this information was available at the time of bidding. Mr. 17 Bradshaw responded that it was not available at that time. 08 Mr. Kost stated that they would restructure the bidding process next time around, and eliminate 19 the options. 20 Mayor Cavanaugh asked Chair Jindra and Maury Anderson their individual opinions on the 21 project bids. Parks Commission Chair Jindra stated that she wants to see the project move 22 forward, but would like to reject the bids at this time. Mr. Anderson stated that the Parks 23 Commission discussed the two options extensively last week, and he believed that the possibility 24 to save money outweighs the risk of the bids possibly coming in higher. His final 25 recommendation was in agreement with Mr. Kost to re-bid the project. 26 Mayor Cavanaugh asked what costs exist for the city to send this project back out for re-bid. 27 Mr. Kost stated they would need to redo the bid evaluation, revisit the plans with the Parks 28 Commission and Mr. Anderson. He estimated the total cost to be $10,000, and said he could 29 have the information pulled together in the next couple of weeks. 30 Mr. Kost also indicated that the buildings that were planned to be in Central Park were also an 31 issue for the contractors. He stated that they were seen as unknowns, which meant that they were 32 charging more for them. Mr. Kost suggested putting the bids for Central Park, and the buildings 33 of Central Park out for bid together. 34 Councilmember Horst asked the Council if they wanted to spend this much money. He stated the 10project has increased from a park improvement to a new park. Mr. Kost stated that the Parks 36 Commission has discussed that as a very real issue, and that the expectations of Central Park 37 need to be re-determined.