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C. Unit costs entered on the Cost Tabulation Sheet shall be identical to the unit costs shown <br /> • on Exhibit C unless otherwise approved in writing by an authorized representative of the <br /> Council. <br /> d. Payment under this agreement is subject to the following requirements: <br /> (i) Billings shall be submitted not more frequently than once per month. However, <br /> the Council encourages the City to submit one billing upon completion of the <br /> work or progress billings at regular semi-annual or quarterly intervals. <br /> (ii) Invoices must include the Council contract number. <br /> V. ROUTINE REPLACEMENT AND MAINTENANCE OF EXISTING BUS STOP <br /> SIGNAGE <br /> 5.01 Services. The City shall be responsible for installing, maintaining, relocating, and <br /> moving existing bus stop signs and new bus stop signs installed after the date of this agreement at bus <br /> stop locations designated by the Council. The Council shall provide the signs. The City shall supply the <br /> signposts,hardware, and labor and equipment required for routine replacement and maintenance of bus <br /> stop signs. <br /> 5.02 Compensation. The Council will reimburse the City for the reasonable costs incurred in <br /> connection with routine maintenance and replacement of signs. The City shall submit invoices to the <br /> Council not more frequently than once per month for the City's routine bus stop sign replacement and <br /> • maintenance activities. Each invoice must contain the Council contract number and be supplemented by <br /> an accompanying and separate detailed description of the work involved;the labor and equipment used <br /> in the performance of the work; and the parts and materials furnished by the City. <br /> VI. TERM AND TERMINATION OF AGREEMENT <br /> 6.01 Term. This agreement shall commence on the date of execution of this agreement and <br /> shall continue in force and effect until terminated in accordance with paragraph 6.02. <br /> 6.02 Termination of Agreement. Once the City has completed its responsibilities for <br /> Capital Improvement Project number 3291, or if the Council notifies the City that funds for Capital <br /> Improvement Project Number 3291 have been depleted or withdrawn,the portions of this agreement <br /> providing for the performance of and payment for work for Capital Improvement Project number 3291 <br /> shall terminate. This agreement may also be terminated by either party without cause upon sixty(60) <br /> days' written notice to the other party. <br /> VII. ACCOUNTING,RECORD,AND AUDIT REQUIREMENTS <br /> 7.01 Separate Accounts. The City agrees to establish and maintain separate accounts for the <br /> work undertaken pursuant to article III and article V. The City will maintain accurate and complete <br /> records and accounts relating to the receipt and expenditure of any and all funds paid by the Council <br /> under this agreement. The City must maintain adequate records to document all invoices submitted to <br /> • the Council. All accounts and records shall be kept and maintained for a period of at least six(6)years <br /> following the termination of this agreement. <br /> --4-- <br />