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15 STAFF REPORT To: Mayor and City Council Mike Morrison, City Manager From: Kim Moore- Sykes, Assistant City Manager Date: May 31, 2007 Subject: Bid for Codification of City Ordinances Background: One of the goals that came as a result of the City's 2007 Goal Setting Retreat was for staff to research the need to re- codify the City's Code of Ordinances and to solicit bids. Staff contacted Duke Addicks, special counsel for the League of Minnesota Cities, Member Services and asked him to submit a proposal for re- codification. Staff presented the attached proposal for the re- codification process from Mr. Addicks. Staff reported that the estimated cost for the proposed codification is $11,995 plus any costs incurred as a result of the re- codification of the City's code. The scope of the work proposed to be done under this estimated cost includes: • Review of the City's current code of ordinances and all ordinances and resolutions passed since the last codification, which city records indicate was done in 1993. • Organize all information based on rides, chapters, sections and according to subject matter. • Update the code to reflect current statutory and case law requirements, deleting improper or unlawful provisions. • Simplify language where appropriate and convert to gender- neutral language where necessary. • Prepare a table of contents with sectional analysis and an index. • Submit a draft of the updated code within six months of execution of contract and provision of documents. • 20 printed copies within three months of City's authorization. In addition to the above -cited portions of performance and scope of work, Staff reported that the bid also provides for other services that are deemed Optional Services, and which would be subject to additional costs. The bid expires June 30, 2007 if the City chooses not to execute the agreement. Recommendation: Staff has determined that there are a few chapters of the City Code that do need review and possibly revision. These chapters include Chapter 5 Licenses, Permits. and Business Regulations; Chapter 6 Fees. Rates and Charges; Chapter 14 Signs; and Chapter 16 Zoning and Land Use. Staff is currently reviewing other chapters of the Code for possible revision. If it is determined that these are the only chapters in need of revision, it then becomes a question of whether or not the City's Code is really in need of such a thorough review and if these revisions could be done in -house with final review being done by the City attorney for the same amount of money or less. Z: \Goal Setting \2007\053107 LMC recodification proposal staff report Ace