CC WORKSESSION 08022010 - Laserfiche WebLink

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d. Administration/Finance Department. Council asked about the upgrades to the file servers for the phones and computer systems. The Finance Director answered questions about the $13,000 upgrades. He also discussed the need to update the City's Microsoft Office software and answered questions. 4. Capital Equipment Certificate. The City Manager and Roger Larson, Finance Director presented information regarding the City's funding gap that exists for the 5 -year Capital Equipment Plan. They reported that recently, the balancing of the capital equipment budget has been to eliminate or defer capital equipment purchases. They explained how these deferrals have caused shortages in the capital equipment budget for each year. As a possible funding source, the Council asked Staff to determine the impact of issuing Capital Equipment Certificates for purchases. Discussion. Council asked if the City had any outstanding Equipment Certificates; the Finance Director answered no, that the last Certificate was paid off in 2008 and was a 5 -year certificate for the Fire Department. The City Manager explained that the Capital Equipment Certificate is a funding tool. Mr. Larson provided information from Ehlers & Associates comparing 5 -year and 10 -year certificates showing the impact on an average City Property. Discussion regarding various ways to pay off the certificates, i.e. profits from the Liquor Operations. 5. 2011 General Fund Budget and Levy. The City Manager stated that at the March lar work session, the City Council and Staff discussed the goals to be mindful of during the preparation of the 2011 General Operating Budget. Council wanted to see no increase in the General Operating Levy; and the appropriation of revenues to the General Fund, in particular to cover the costs for Bell Lane Clean-Up, Clearwire Lease and 2009 Budget/ Reserves. Discussion. Since 2009 General Fund saw revenues exceed expenditures, Council asked Staff to review the impact to the City of a 2% salary increase plus a $100 increase in health insurance. Staff came back that the total cost is estimated to be $161,100. The City Manager also stated that Staff continues to apply for Grants as appropriate to offset the cost of operations and capital equipment. He also reported that 2011 is the final year for levy limits. The City Manager also asked the Council to consider using one year contracts again for the bargaining units in 2011. 6. Other Business. The City Manager discussed the work session schedule with Council. Because of the need to discuss the replacement of a pumper truck and the rescue truck in 2012, the City Manager was asked to schedule a date for that discussion soon. 7. Adjourn. The work session adjourned at 8:20pm. Minutes respectfully submitted by Kim Moore - Sykes, Assistant City Manager. Z: \Council Meetings \2010 \Worksession\05032010 \Council Staff worksession 05032010 Minutes.doc