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City Council Regular Meeting Minutes March 22, 2005 Page 4 H. Public Works Annual Report, presented by Jay Hartman, Public Works Director Mr. Hartman gave an overview of the events of 2004 and 2005. He said it has been an exciting 3 time because of the move into the new maintenance facility. He noted that on June 24, 2004, an 4 open house was offered to the residents and it was a huge success. He acknowledged the help of 5 the Council, Staff and residents. He said he personally wanted to thank the Council for helping 6 to get this project accomplished. He explained the Public Works Department consists of 13 full 7 time employees and two management personnel. There are some seasonal employees. He said 8 that Public Works is responsible for the maintenance and repair of the city's infrastructure. He 9 further explained there are four divisions including the Vehicle Maintenance Department, the 10 Street Department, the Parks Department, and the Utility Department. 11 12 Mr. Hartman explained the goal of the Vehicle Maintenance Department is to provide services to 13 all city equipment. 14 15 He said the Street Department provides maintenance for public streets. The primary procedures 16 are snow removal, curb replacement, crosswalk striping and street sweeping. He noted snow 17 removal and ice control are begun when the amount reaches two inches. Plowing is attempted to 18 be done between 12 a.m. and 6 a.m., with parking lots and sidewalks attempted to be completed 19 within a 24 hour timeframe. He said they seal 50,000 square feet of roadway annually, which 20 allows completion of all blacktop roadways in five years. Concrete curb and panel replacement 21 is done in the spring. Crosswalk and center lane striping is usually done every spring and fall. 22 He indicated that the street reconstruction program was adopted by the Council in the early 1980s. He stated that based on the current schedule, it is anticipated by 2008 all bituminous roadway east of Silver Lake will be completed, which is about 42% of roadway structure. He 25 listed the street segments that will be completed this year. 26 27 The Parks Department provides maintenance and repair to five city parks and city shelters. He 28 noted the increased use in the parks is dramatic. 29 30 Mr. Hartman said the Utility Department provides maintenance and repair of the city sanitary 31 and storm water system. This department assisted in six main breaks. The department also 32 continues the water meter replacement. He said they try to replace at least 25% per year. They 33 inspect the storm sewer structures. The Utility Department also provides the Consumer 34 Confidence Report on an annual basis. 35 36 Mr. Hartman noted the capital improvement projects completed in 2004 include a large 37 improvement project at the chemical treatment plant. Some improvements took place on the 38 Scada System. Also, a large reconstruction project was completed, as well as upgrading the city 39 street signs in order that they would be seen easier. He said the community electronic reader 40 board is running as well. 41 42 Mr. Hartman noted the upcoming projects and events, one being the annual spring clean up day 43 on May 7, 2005. Village Fest is scheduled for August 2005. He said they are anticipating the 44 2005 street improvement project on or about May 1, 2005. He noted there is one more portion of s storm water retention to complete. He also stated that automatic reader systems are being considered for water meters. 47