2015 Finance Department Annual Report

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2015 Annual Report • Finance Department • St. Anthony Village, Minnesota 18 VI. Support Staff to Agencies ACCOUNTING, HUMAN RESOURCE AND UTILITY BILLING SERVICES Mississippi Watershed Management Organization City of Birchwood Village Accounting and Financial Services Human Resource Services Utility Billing Services  WEEKLY PROCESSING OF PAYABLES  BI-WEEKLY PROCESSING OF PAYROLL  MAINTENANCE OF GENERAL LEDGER  MANAGE ANNUAL AUDIT PROCESS  DAY TO DAY CASH MANAGEMENT SERVICES FOR RECEIPTING AND DISBURSEMENTS  ONSITE STAFF OFFICE HOURS TO FURTHER DEVELOP MWMO ACCOUNTING PROCESSES  RETENTION SYSTEMS  PREPARE AND TRACK MWMO’S INVOICING AND COLLECTIONS  INTRODUCED IN 2015 NEW FINANCIAL REPORTING FOR THE EXECUTIVE BOARD COMMISSIONERS  ASSISTED EXECUTIVE DIRECTOR IN DEVELOPING THE ANNUAL PROCESS TO EVALUATE THE USE OF CUMULATIVE LEVY AVAILABLE FOR PROJECTS AND PROGRAMS  ASSIST EXECUTIVE DIRECTOR IN REVIEWING THE ADMINISTRATIVE FUND MINIMUM BALANCE POLICY  IN 2015 ASSISTED WITH ESTABLISHING A BROKERAGE ACCOUNT TO EXPAND INVESTMENT OPTIONS TO INCLUDE MULTIPLE OPTIONS FOR CD’S AND UNITED STATES GOVERNMENT AGENCIES IN ORDER TO ENHANCE INVESTMENT EARNINGS.  ASSIST COORDINATING THE RECRUITMENT, SELECTION, ORIENTATION, AND PLACEMENT OF CANDIDATES FOR EMPLOYMENT.  COORDINATION AND ADMINISTRATION OF THE EMPLOYEE INSURANCE BENEFIT PROGRAMS AND ANNUAL RENEWAL PROCESS.  ASSIST IN THE DEVELOPMENT, MAINTENANCE AND COORDINATION OF THE EMPLOYEE PERFORMANCE EVALUATION PROCESSES  RECOMMENDING, DEVELOPING, ADMINISTERING, AND EVALUATING HUMAN RESOURCE POLICIES, PROCEDURES AND BEST PRACTICES  PREPARES REPORTS AND MAINTAINS RECORDS AS RELATED TO PERSONNEL MANAGEMENT  QUARTERLY BILLING OF UTILITY ACCOUNTS  FINAL BILLING FOR RESIDENTS LEAVING BIRCHWOOD  ACCOUNT SET-UP FOR NEW RESIDENTS  PROCESSING OF UB PAYMENTS  SUMMARY REPORTS OF BILLINGS AND COLLECTIONS  ANNUAL UTILITY RATE ANALYSIS