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order (Minn. Stat. § 13.825). If the recorder is not in working order or the member becomes aware of a malfunction at any time, the member shall promptly report the failure to his/her supervisor and obtain a functioning device as soon as reasonably practicable. Uniformed members should wear the recorder in a conspicuous manner or otherwise notify persons that they are being recorded, whenever reasonably practicable (Minn. Stat. § 626.8473). Any member assigned to a non-uniformed position may carry an approved portable recorder at any time the member believes that such a device may be useful. Unless conducting a lawful recording in an authorized undercover capacity, non-uniformed members should wear the recorder in a conspicuous manner when in use or otherwise notify persons that they are being recorded, whenever reasonably practicable. When using a portable recorder, the assigned member shall record his/her name, employee number and the current date and time at the beginning and the end of the shift or other period of use, regardless of whether any activity was recorded. This procedure is not required when the recording device and related software captures the user’s unique identification and the date and time of each recording. Members should document the existence of a recording in any report or other official record of the contact, including any instance where the recorder malfunctioned or the member deactivated the recording (Minn. Stat. § 626.8473). Members should include the reason for deactivation. 30-3-1 SPARE DEVICES When using a spare device, or one that is not assigned to the member, it is the member's responsibility to notify the supervisor on duty of the reason they are unable to use their issued equipment. In addition, it is the member's responsibility to notify the Records Supervisor to ensure the evidence that was recorded on that device can be reassigned to the recording member in the Back End Client software. 30-4 SUPERVISOR RESPONSIBILITIES Supervisors shall ensure officers are using their portable audio/video recorders per policy. Supervisors should determine corrective action for non-functioning portable audio/video recorders. When an incident arises that requires the immediate retrieval of the recorded media (e.g., serious crime scenes, peace officer-involved shootings, department-involved collisions), a supervisor shall ensure that the portable audio/video recorders are properly uploaded. 30-5 ADMINISTRATOR RESPONSIBILITIES The portable audio/video recorder administrator (designated personnel authorized by the Chief of Police) are responsible for deleting media: (a) Pursuant to a court order. (b) In accordance with established records retention policies, including reissuing all other media deemed to be of no evidentiary value. (c) In instances where privacy issues are noted and no evidentiary value exists. (d) Ordering, issuing, retrieving and storing all portable audio/video recorders. (e) Logs reflecting portable audio/video recorder assignments, serial number, the date it was issued, and the officer to which it was issued. 30