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TO: Department Heads, #2s and Consultants FROM: Mark Casey, City Manager RE: Getting Smarter With Technology DATE: October 21, 2013 On Tuesday, October 29, 2013 from 11:30 am to 1:00 pm, we will be meeting with Dave Unmacht as part of the pre -planning for the annual Strategic Planning Retreat with the mayor and city council. We will be in at the New Brighton Community Center - Room 220. Attached are several discussion questions. We may not get to all of them, but please review and be prepared to discuss. We will be particularly concentrating on technology in this discussion. I believe we have the capacity to get smarter with technology, which will translate to greater efficiencies and effectiveness as we accomplish our tasks. To achieve this goal, we will utilize a multi -prong approach as we did when we, as a city, desired to become a safer workplace: we developed a safety committee, researched best practices, invested in training, educated employees, purchased various tools/aids, and utilized outside resources such as League of MN Cities, Integrated Loss Control, etc. A critical key to our success has been creating a culture of safety throughout city staff. As a result, employees at all levels are moving toward being able to identify and remedy safety issues as they arise. In order to become technologically smarter we need to leverage the maximum capacity of our current resources and explore further investment. To date, we have made significant investments in web -based software such as: • ADP (payroll/HR) • City Link (GIS) • Civic (financial) • eModule (safety) • Laserfiche Rio (records management/workflow automation) • Share Point (Intranet) • Plus Microsoft Office (Word, Excel, PowerPoint), Outlook (email/calendar/contacts) and various department proprietary software such as Firehouse (Fire), PermitWorks (Building), CounterPoint (Liquor), LETG (Police), etc. A major goal, therefore, will be to make sure we are utilizing this software to its fullest capacity. In addition, we can consider both additional software and hardware investments. Addendum 2