RES 19-006 ADOPTING THE STANDING RULES OF CONDUCT FOR CITY COUNCIL MEETINGS FOR THE YEAR 2019

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2019 PROCESS — PUBLIC HEARING Since a public hearing is a more formal procedure and often requires certain procedures and actions to be legal, the meeting rules are changed. accordingly. The primary aim of a public hearing is to take input from the public. To accomplish this in the most effective manner, the Mayor will introduce the hearing with an explanation of the issues. The Mayor will give this explanation or a person designated by the Mayor. The use of explanatory visual aids is encouraged. Following the explanation, input from the public will be taken. Prior to accepting input though, the Mayor will state the areas where input will be appropriate, the maximum time to be allotted to any individual presenter and any other procedural rules deemed appropriate to guarantee that all concerned parties have a fair and adequate opportunity to be heard. All individuals wishing to speak must fill out and submit an identification form and speak in to a recording microphone. Individuals not wishing to speak in public may provide a written statement. The Council may take up to 15 minutes to review written statements presented at the meeting. If the Council decides not to act on the issue at the public hearing meeting, it may by majority vote extend the time where written input will be taken to a day not later than one week before the next meeting where a deciding vote is planned. All speakers are to address the council, expected to be business like, to the point and courteous. Anyone not abiding by these rules will be considered out of order. • Everyone who wishes, will have a chance to address the Council /Commission, citizens must address all questions and comments to the Mayor, who will then determine who will answer them. Questions will be answered when all persons have had a chance to speak. Only one person may speak at a time. Citizens are urged to be polite and quiet as comments are made to the Council /Commission. Applauding or other displays of approval or disapproval are inappropriate during City Council /Planning Commission proceedings. No one will be given an opportunity to speak a second time until everyone has had an opportunity to speak initially. Please limit second presentation to new information and not rebuttals. • The Council will refrain from initiating a discussion during the public input phase of the hearing except to clarify points brought up. When public comments are completed, the Council /Planning Commission closes the public hearing and starts its own discussion. The audience is welcomed to listen quietly to the discussion but is requested not to make comments.