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Parks Commission Meeting Minutes February 10, 2003 Page 3 1 Mr. Kost reviewed the process for the practice field stating that he has been assured that the dirt 2 would be removed and replaced with good soil. He explained that they are considering staking 3 the swail between the north edge of the practice field and the varsity field to provide good 4 direction for the contractor. He stated that during construction the decision was made to separate 5 the irrigation system from the school and park. He explained that this could be a cost issue 6 stating that grading in the drainage swail could damage the irrigation line. He stated that it is 7 their hope to have this completed in the month of March. Vice Chair Koehntop asked Mr. Kost 8 to provide a cost bid for the repair of the irrigation system. Mr. Kost stated that they could 9 provide the Commission with a bid for their review. 10 11 Vice Chair Koehntop asked Mr. Kost to review the location of the trench with the Commission. 12 Mr. Kost reviewed a map of the area with the Commission. 13 14 Mr. Zurbey expressed concerns regarding the water dam issues at the Southern and Varsity fields 15 noting that it occurs due to the different textures of soil. He asked Mr. Kost how this would be 16 addressed. Mr. Kost stated that this issue was discussed stating that they would need corrective 17 grading in the area. He explained that they would seed and place the fabric to ensure good 18 drainage. Mr. Zurbey asked how this would work on the Varsity Field along the ag-line. Mr. 19 Kost explained that it would adjust the grade to ensure proper flow from the area along the trail. 20 Commissioner Jenson referenced the milestone plan and asked if the tasks identified on their schedule address the same tasks. Mr. Kost clarified that they are different task responsibilities 22 and reviewed with the Commission. 23 24 Commissioner Wagner noted the timeline and asked if they could get weighted vehicles into the 25 park due to road restrictions. Public Works Director Hartman explained that the project start 26 time is relatively close to the timeframe when road restrictions are lifted. 27 28 Commissioner Jenson asked Mr. Kost to clarify the length of time it would take to complete the 29 work and asked if the grading would be completed the first week of May. Mr. Kost explained 30 that the work involved for the Varsity and Practice fields would be less than one week and 31 confirmed that the grading would be completed the first week of May. He provided the 32 Commission with an overview of the timeline. 33 34 Commissioner Jenson asked if Mr. Kost was ready to commit to target dates. Mr. Kost clarified 35 that they are not the contractor stating that the contractor provided a timeline that would be 36 dependent on weather restrictions. 37 38 Commissioner Wagner asked if there was a contingency plan in place if there is too much rain. 39 Mr. Kost reviewed the maintenance agreement with the Commission stating that the contractor is 40 responsible for fertilizing and seeding until the seed is established. He further explained that 41 once established the ongoing maintenance then becomes the responsibility of the City and 4'1 School. He stated that it is important that the City and School Board get on track so that by spring they have a maintenance plan in place for additional fertilizing.