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Parks Commission Meeting Minutes February 10, 2003 Page 5 1 Chair Jindra clarified the type of lighting that would be used. Public Works Director Hartman 2 reviewed the type of lighting and the areas they plan to place lighting with the Commission. 3 4 Mr. Kost reviewed the wetdeck system issues with the Commission. He explained that the 5 subcontractors indicated that the installation would be more than the original estimate. He 6 further explained that after discussing the issues the subcontractor has agreed to build for the 7 amount originally built into the project. He explained that there were issues with the size of the 8 water line coming in to feed the system. He reviewed the contractor issues with the 9 Commission. Public Works Director Hartman further clarified stating that they are reducing it 10 down to one meter which would provide significant savings overall. 11 12 Mr. Kost reviewed the irrigation and sprinkler system with the Commission. He clarified that 13 the sprinkler system would never be running at the same time noting that the irrigation system is 14 setup to run automatically at night. 15 16 Mr. Kost provided the Commission with an overview of the Pavilion Plaza changes. 17 18 Council Liaison Sparks clarified her understanding of the area and asked if they would need 19 steps. Public Works Director Hartman clarified that they would not need steps. 2n Mr. Kost reviewed the open change orders with the Commission. He stated that approximately 22 80% of the contract is completed and paid out. He explained that a list of items to be completed 23 has been clarified. He further explained that they are approximately $100,000.00 over budget. 24 He stated that the overage is primarily due to the additional excavation and grading that had to 25 be done early in the project. He stated that the watermain construction also had an impact. 26 27 Commissioner Wagner asked if the City Manager and Mayor were made aware of the overages. 28 Mr. Kost confirmed that the overages were discussed adding that they will have firm numbers 29 available for review by next week. He noted that it was indicated from the Mayor and City 30 Manager that additional money requests would not be well received. 31 32 Mr. Kost suggested items such as adding trees and shrubs could be done on a volunteer basis. 33 34 Commissioner Wagner asked if the swail is part of the overrun. Rich Koechlein clarified that 35 they do not have numbers for the swail and that it would be in addition to the overruns already 36 identified. 37 38 Mr. Kost explained that they are at a point in the project where he and Mr. Koechlein are 39 working on the project for free. He further explained that the additional engineering work to 40 correct certain issues is being done non -gratis. He stated that they would not request further 41 funding. 4- �. Commissioner Wagner asked if funds from the Silver Park project could be used in the event of a 44 shortfall. Public Works Director Hartman stated that they absolutely could not use the funds