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Parks Commission Meeting Minutes September 8, 2003 Page 5 1 Chair Jindra expressed her disappointment that the City Council and the City Manager has not 2 contacted her to review these changes. She stated that this was a very controversial issue noting 3 that the School Board does not like the idea that the Parks Commission would be involved in 4 school property decisions. She referenced the discussions regarding the dugout area and 5 reviewed with the Commission. She stated that the plan now includes dugouts and a concession 6 stand area and reviewed with the Commission. 7 8 Public Works Director Hartman stated that he is out of loop on these discussions and asked if 9 there is a subgroup between the school and the City. Ms. Dunn explained that they received a 10 policy, developed by Mike Lauritson, at the last meeting. She stated that the policy discussion 11 was tabled until the next meeting to allow for further refinement of the policy and reviewed with 12 the Commission. She noted that Rick Dunn and Amy Sparks are members of the sub committee. 13 14 Public Works Director Hartman stated that the permits have been applied for and approved 15 noting that they have not come in to pick up the permits yet. He noted that the permits did go 16 through the normal review and approval process and provided an overview to the Commission. 17 18 Vice Chair Koehntop clarified with Ms. Dunn that the policy is still being worked on. Ms. Dunn 19 clarified that they received a draft copy of the policy at their last meeting. She explained that the policy did not clarify much of the information and they requested further clarification before approving. She stated that they are presently working on clarifying the policy and that a 22 Committee structure could be called to review the policy prior to final approval. She reviewed 23 the sub committee structure and approval process with the Commission. 24 25 Mr. Zurbey expressed concerns that the Sports Boosters are not included as members of the 26 subcommittee. He stated that the Sports Boosters have contributed a considerable amount of 27 funds adding that their use of the parks is considerably higher than the school. Chair Jindra 28 suggested incorporating members to the committee that involve groups that do utilize the parks. 29 30 Chair Jindra clarified her understanding of the voting process noting that the Parks Commission 31 usually has unanimous votes adding that there were very few issues that the Parks Commission 32 was against with respect to Sports Boosters concerns. Mr. Zurbey clarified that the Booster Club 33 has never had a vote on issues that affect their group with respect to the parks. He stated that 34 they should have a vote on issues that would affect their group. 35 36 Commissioner Jensen clarified that the Parks Commission approved the dugouts. He noted that 37 it was decided that the dugouts would be paid for through private funding. 38 39 Public Works Director Hartman further clarified noting that what they proposed to do was 40 provided to the Parks Commission as informational noting that they intended to move forward 41 with the project regardless of Park Commission approval as the project was already funded. Commissioner Ganley clarified that Sports Booster Club has an implicit vote with respect to the 44 funding. Mr. Zurbey confirmed noting that this is only one example and that there are other 45 situations where the Sports Booster Club did not have a say or a vote. Ms. Skrivseth expressed