CC WORKSESSION PACKET 07072020 - Laserfiche WebLink

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TO: Mayor & Council FROM: Mark Casey, City Manager RE: Organized Collection for Refuse and Recycling DATE: July 7, 2020 On April 1, 2021, the City’s current organized collection refuse and recycling contract will expire. On April 1, 2015, the City entered into a five-year organized consortium collection contract with the three collectors who were serving the City prior to April 1, 2015. As part of the agreement, the City was divided into three zones based on the collector’s current market share. On November 26, 2019, the City entered into a one-year extension with the collectors for the same terms and conditions. Per State Statue, cities may enter into an organized collection (consortium or single collector) for a minimum of four years and maximum of seven years. Once the minimum term has progressed, cities may conduct a Request for Proposal (RFP) for a single collector. I attached a flyer that was used in 2015. In addition, there is repository of the City’s actions located on the website at: http://www.savmn.com/237/Organized-Solid-Waste-Collection Staff is recommending soliciting Request for Proposals (RFP) for a single refuse and recycling collector services beginning April 1, 2021. If terms are not agreeable, per the existing contract the City may renew the existing contract for up to two more one-year terms. Benefits for moving to a single collector would be: • Single source of education on services provided • Single source of communications to residents and City • Single source of contact for assessing unpaid collections • Potential lower costs of services provided • Opportunity to consolidate services for Spring Clean-up and City-owned facilities collections • Negotiate with just one provider for possible curbside organics and other potential services In order to meet the April 1, 2021 start date, this work would need to begin this summer. ATTACHMENT: Organized Collection Initiative