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City Council Regular Meeting Minutes August 11, 2020 Page 7 1 followed. He thought as the proposal indicates, the time should be from 3:00 p.m. to 8:00 p.m. 2 and the proposal all states the event leaders would clean up the trash. Those are the things that 3 would be his expectations that he would like attached to the motion. He made a friendly 4 amendment to the motion. 5 6 Councilmember Walker agreed with the friendly amendments. She heard in Mayor Stille's 7 statement, again as Council talked about the criteria when reserving a space currently, there is an 8 insurance requirement, a COVID plan requirement that needs to be adhered to and tracking the 9 attendees for purposes of contact tracing. She wondered if those items should be added to the 10 motion as well. 11 12 Ms. Julianne Hunter indicated she wanted to be clear that when she stated she would be willing 13 to partner with Ms. Solomon that VillageFest cannot do that by this weekend. VillageFest 14 cannot get insurance by this weekend. This is a 501C3 Organization and has to have a board 15 meeting with a majority vote. She explained they are definitely willing to listen and see if they 16 are willing to partner with Ms. Solomon, but she can guarantee this cannot be done by this 17 Saturday. While she realized that everyone heard she was willing, she wanted to make sure the 18 Council knew that she could not do it by Saturday and she agreed with Councilmember Randle 19 and was not sure if everyone recognized the amount of COVID cases in the Village right now. 20 She would never be behind any kind of gathering at this time. 21 22 Councilmember Webster thanked Ms. Hunter for clarifying and through her motion she put Ms. 23 Hunter in an awkward position. That was not her intention and appreciated her honesty. She 24 was also thinking that the original motion with those conditions of insurance, a COVID 25 preparedness plan and tracking attendees might still happen. There are other ways to achieve a 26 special event insurance policy even with a few days' notice. She still thought those three 27 conditions would be important for them as a Council to consider before they consider the request 28 to use the upper parking lot. 29 30 Mayor Stille indicated because the motion has become confusing, he suggested the motion be 31 withdrawn and a new motion made. 32 33 Councilmember Webster indicated she would withdraw her original motion and all of its 34 revisions. 35 36 Motion by Councilmember Webster, seconded by Councilmember Walker, to approve the 37 request of the use of upper Central Park Parking Lot by Black Village Festival on Saturday, 38 August 15, 2020 with three conditions: 39 40 1. There is an insurance policy for the event with insurance gathered from all of the 41 vendors. 42 2. COVID preparedness plan for the event. 43 3. The Ability to collect contact information for the attendees for the purpose of contact 44 tracing. 45 4. Adherence to the Guidance for Safe Celebrations and Events which includes the 250 46 people limitation.