CC PACKET 12082020 - Laserfiche WebLink

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REQUEST FOR COUNCIL CONSIDERATION Meeting Date: December 8, 2020 Resolution- a resolution approving the Joint Powers Agreement for the establishment of the North East Metropolitan Area Municipal Internetworking Collaborative, to be known as “Metro-INET”. OVERVIEW: In front of you this evening is a resolution approving the Joint Powers Agreement (JPA) for the establishment of the North East Metropolitan Area Municipal Internetworking Collaborative, to be known as “Metro-INET”. Metro-INET originally started as a collaboration between Roseville and Mounds View to share IT resources in 1999. Since that time, Metro-INET has grown to 35 member organizations receiving full IT services and 9 associate members receiving limited IT services. Not only has the number of Metro-INET members grown, each member agency’s needs have grown exponentially. Some examples in recent years include the deployment of laser fiche, remote computer access, electronic door access, wireless access points, as well as body cam support for law enforcement. Metro-INET remains under the organizational structure of the City of Roseville, and the consortium has outgrown that arrangement. The members agree that moving Metro-INET to a joint powers entity provides members more direct control over governance of Metro-INET, including costs, personnel, and policies. In 2020, a sub-committee of Metro-INET members met to work on a draft of the joint powers agreement; consisting of Pat Trudgeon of Roseville, Patrick Antonen of Circle Pines, Mark Beer of Mounds View, Mychal Fowlds of Maplewood, Doug Snyder of Mississippi Watershed Management Organization, Mark Casey of St. Anthony and Bryan Bear of Hugo, who worked on the draft with Attorney Jim Strommen of Kennedy and Graven. The draft was submitted to the League of Minnesota City’s (LMC) and the League of Minnesota Cities Insurance Trust’s (LMCIT) legal counsel and they have approved the draft. The working group is also working with LMCIT to underwrite the new organization. Staff sent the agreement to the St. Anthony City Attorney to review, and there were no concerns identified. It is expected that it will take all of 2021 to fully transition Metro-INET. Additional information about the process is included in the Metro-INET joint powers agreement transition plan included in the packet. For 2021, there are no additional costs that will be borne by members by entering into the JPA. Costs for the transition have been incorporated into the budget numbers given to each member earlier in 2020. It is expected that starting in 2022, there will be additional administrative costs for the JPA. The final financial impact, however, will be decided by the newly constituted Metro-INET board. 115