CC WORKSESSION PACKET 02092021 - Laserfiche WebLink

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MEMORANDUM To: St. Anthony Village City Council From: Nicole Miller, Administrative Services Coordinator Date: February 9, 2021 City Council Work Session Request: Elections Contract BACKGROUND In 2015, the City of St. Anthony began contracting with Ramsey County for elections, shifting the time saved to focus on communications. Ramsey County offers elections services to cities, while Hennepin County does not. The contract with Ramsey County expired on December 31, 2020. The County duties are: • Recruitment, training, appointment and assignment of all election judges; • Operation, maintenance, testing, demonstration, storage, and technical support for electronic voting systems and storage of all precinct supplies; • Conducting preliminary tests and public accuracy tests of electronic voting systems; • Programming, layout and printing of ballots for city and school district elections; • Compilation and reporting of election results and election statistics for dissemination to the appropriate canvassing boards and the public; • Conducting recounts for city and school district offices and ballot questions; • Preparing, posting, and publishing election notices; • Providing information and assistance on election laws and procedures to city and school district officials, candidates, the news media, and the general public; • Administering absentee voting; • Administering campaign financial reporting and economic disclosure activities; • Analyzing proposed state and federal laws on election-related matters to determine impact on the city and school district; • Maintaining a database and preparing maps of election district and precinct boundaries; • Providing technical assistance to the city council in redrawing precinct boundaries as required; • Retaining election records for at least 22 months following each election; and • Retaining permanent archive of election results. The Cities duties are: • Conduct official canvass of election results following each city and school district election; • Provide absentee voting services on behalf of the county for voters who choose to cast an absentee ballot in person at the city offices during a time period designated by the county in consultation with the city; • Provide the title and text of city and school district questions to be placed on the ballot; • Accept affidavits of candidacy and filing fees from candidates for city and school district offices; • Provide final approval for polling place locations; and • Designate a person who will be the principal contact for the city and school district.