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<br /> <br />Supervisor/Officer in Charge. An officer who uses a personally recorder for department-related <br />activities shall comply with the provisions of the policy. <br /> <br />No discrepancies noted. <br /> <br /> <br />Audit Requirement: Authorization to Access Data <br /> <br />Determine if the agency complies with sections 13.05, Subd. 5, and 13.055 in the operation of <br />portable recording systems and in maintaining portable recording system data. <br /> <br />Supervisors conduct monthly reviews of PRS data and assess whether use is in accordance with <br />policy. Results of the monthly reviews are summarized in a report to the Chief of Police. <br /> <br />User access to PRS data is managed by the assignment of group roles and permissions in <br />Arbitrator 360° Back-End Client. Permissions are based on staff work assignments. <br />Information Technology, under the direction of the Chief of Police or Captain is responsible for <br />managing the assignment of user rights. <br /> <br />The agency’s PRS policy governs access to, and sharing of, data. Personnel accessing PRS data <br />document access in the Records Management System Case Notes. Access to PRS data is <br />captured in the Arbitrator 360° Back-End Client audit trail. <br /> <br />When PRS video is deleted from Arbitrator 360° Back-End Client, its contents cannot be <br />determined. The St. Anthony Police Department has had no security breaches. <br /> <br />No discrepancies noted. <br /> <br /> <br />Audit Requirement: Sharing Among Agencies <br /> <br />Determine if nonpublic PRS data shared with other law enforcement agencies, government <br />entities, or federal agencies is in accordance with statute. <br /> <br />Law enforcement agencies, government entities, or federal agencies seeking access to PRS data <br />submit a written request, which is maintained in the case file. Sharing of PRS data with other <br />law enforcement agencies, government entities, or federal agencies is documented in the Records <br />Management System dissemination log. <br /> <br />No discrepancies noted. <br /> <br /> <br />Audit Requirement: Biennial Audit <br /> <br />Determine if the agency maintains records showing the date and time the portable recording <br />system data were collected, the applicable classification of the data, how the data are used, and <br />104