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VI. GENERAL BUSINESS OF COUNCIL. 1 2 A. Resolution 21-053; a Resolution Approving the Professional Services Agreement with 3 WSB for Engineering Services. 4 5 City Manager Yunker reviewed WSB has served the City of Saint Anthony for many years 6 fulfilling the engineering needs for the City. They are a third-party contractor, and they work 7 closely with and along-side City staff representing the City and serving all residents of Saint 8 Anthony Village. Through discussions with WSB on current and upcoming needs of the City and 9 the Public Works Department, WSB recommended moving to a Retainer Services Contract 10 arrangement. This would allow for the City Engineer to dedicate set hours to the City each week 11 (in this case a proposed 8 hours) and be physically on-site to assist more in areas such as 12 department operations, long-term planning and addressing resident needs. 13 14 The City has learned through its other collaborative relationships that time on-site with partners 15 greatly improves the delivery of services and relationship building among the team. Thus, our 16 experience has shown that this arrangement will lead to an even stronger department and City in 17 this area. 18 19 The Retainer Services Contract will increase the number of hours that Mr. Messner is working 20 for the City, while also reducing the hourly rate the City is charged for Mr. Messner’s time. As a 21 result, the City should not see a change in the engineering costs, and depending on workload, 22 may see a slight reduction in costs. 23 24 This contract arrangement can be reviewed annually, and the number of hours contracted can be 25 adjusted based on the City’s needs. Staff recommends approval of the Retainer Services 26 Contract with WSB Engineering and make the contract effective July 1, 2021. The WSB 27 Proposal Letter and Retainer Contract were provided for Council review. The expense to the City 28 should be about the same as previous years. 29 30 Councilmember Jenson stated the approach to having someone dedicated on-site would be a 31 good idea for planning meetings and given the flexibility for re-evaluating the number of hours, 32 would benefit the City. 33 34 Councilmember Webster stated she agrees with Councilmember Jenson and this would be a win-35 win for the City. Mr. Messner has provided his engineering knowledge to the City and dedication 36 and is involved in goal setting. This is a budget neutral position and would benefit from him 37 being present at the City. She supports this proposal. 38 39 Councilmember Randle stated he supports the proposal. 40 41 Mayor Stille asked about the agreement and the fee structure shown on page 26. What happens if 42 more than 8 hours a week are spent. Mr. Messner stated the rate is $125/hour within the contract. 43 Mayor Stille stated this makes sense, and let the engineer do engineering. He commended Mr. 44 Yunker for putting this together. 45 46 13