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City Council Regular Meeting Minutes October 26, 2021 Page 7 1 availability of resources, allows time for the investigating replacement alternatives such as 2 sharing of equipment, leasing, and new equipment options that provide more functionality or are 3 less costly. 4 5 Ms. Rueckert reviewed the Annual Update Process. The sources for the Buildings Improvement 6 Fund are Building improvement levy and Community Center transfer. The uses include HVAC, 7 roofs, lighting, security, windows & doors and tuck -pointing. The 2021 Buildings Improvement 8 Fund included the 5 HVAC roof top units at City Hall being replaced. The GPS NPBI 9 technology was re -installed into new HVAC units. Future items were reviewed 10 11 The Capital Equipment Fund sources include capital equipment levy, equipment sales (trade-ins 12 & donations) and MSA allocation. This fund is used for fleet including squads and unmarked, 13 public works trucks and fire trucks and rescue vehicles. Also included is heavy equipment, 14 specialty equipment and technology. The 2021 Capital Equipment Fund included squad car 15 replacement based on mileage — estimated life of 3-4 years; 3 squads replaced in 2021 — one 16 deferred from 2020 and a 2010 Toro Grandstand mower replaced. Future items were reviewed. 17 18 The Park Improvement Fund sources are parkland dedication fees, donations & grants, and park 19 improvement levy. The fund is used for athletic facilities & playground structures, park shelters, 20 splash pads and trail construction. The 2021 Park Improvement Fund included Tennis Court 21 resurfacing and painting. Future items were reviewed. 22 23 The Utilities infrastructure fund sources are connection fees, collection of inter -fund loans, 24 grants as available and utility fund transfer which begins in 2024. The fund is used for water 25 infrastructure & equipment, sewer infrastructure & equipment, and fiber infrastructure & 26 equipment. In 2021 the 2006 water utility van was replaced and the water system risk analysis 27 and response plan were completed. Future items were reviewed. 28 29 The Stormwater Fund sources are stormwater fees and watershed grants & cost sharing. This 30 fund is used for permitting (MS4) and agency reporting, engineering studies, stormwater pond 31 maintenance, flood improvements and water quality activities. With this fund was used in 2021 32 to replace the 2006 street sweeper and to repair a failed stormwater pipe along 33'd Avenue. 33 Future items were reviewed. 34 35 The Street Improvement and Debt Service Fund sources are street improvement debt levy, bond 36 proceeds, assessments, MSA allocation and one-time revenues and project savings. The fund is 37 used for street improvement debt, street reconstruction, utility reconstruction, streetlights, 38 sidewalks, mill & overlays and alleys. Ms. Rueckert showed maps indicating the 2022 Street and 39 Utility Improvement Projects. 40 41 The Phase II Debt Levy Benefits and Resulting Debt Levy Program for 2022 — 2037 were 42 reviewed. The debt levy will remain at $2,487,181 for levy years 2022 and 2023 which is same 43 as was for 2020-2021. The capital plan can be found on the City's website. 44 45 Councilmember Webster thanked Ms. Rueckert for the overview and comments. 46