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City Council Regular Meeting Minutes June 28, 2022 Page 2 1 A.2 Resolution 22-055 – Release the Request for Proposal for Solid Waste and Recycling 3 Collection Services. 4 5 City Manager Yunker reviewed the City’s current organized collection contract is set to expire 6 April 1, 2023. At the annual goal setting and City Council Work Session, Council expressed an 7 interest in moving forward with a single hauler for the next contract. Following a Work Session 8 on March 8, 2022 the final RFP was prepared. 9 10 Mr. Yunker stated Ramsey County offers technical assistance through Foth Infrastructure & 11 Environment, for cities going through the RFP process related to solid waste and recycling. The 12 City has been working with Foth to incorporate the comments from the City Council and to 13 finalize the RFP and contract. The City has also worked with Foth to provide assistance on the 14 RFP process and evaluation criteria of proposals. 15 16 Mr. Dan Krivit and Ms. Cami Van Abel, representing Foth appeared before the Council. Mr. 17 Krivit reviewed the draft contract was based on a three-hauler contract and has been revised for a 18 single hauler. The goal was to make this as fair, open and transparent as possible to all parties. 19 20 The proposal evaluation criteria includes price schedules, disruption of service, experience and 21 capacity, thoroughness and responsiveness and references. Restricted Communication includes 22 release and publicize release of RFP, equal and consistent communications to all prospective 23 proposers, communications about RFP limited to City Manager and City RFP web page to post 24 RFP packet. The RFP Schedule was provided and reviewed. 25 26 Mayor Stille reminded the Council that tonight’s decision is whether or not to send out the RFP. 27 28 Councilmember Webster thanked Mr. Krivit for his presentation. She stated this is a process and 29 the City Council wants quality service for the residents. 30 31 Mayor Stille stated it was nine years ago that the City went from open hauler system to 32 organized collection. St. Anthony was the first City to take advantage of a new state statute to 33 open the door for organized collection. A single hauler system would benefit the community in 34 many ways. 35 36 Councilmember Jenson referred to the schedule and noted it was a good process. 37 38 Mayor Stille asked about timing and whether this is enough time for hauler’s to respond. He 39 would be ok with moving the schedule out. Staffing concerns is addressed in the RFP. The 40 organics collection is not incorporated into the RFP but is included as far as the hauler would be 41 positioned to include organics in the future. Mr. Krivit stated a performance bond is standard in 42 the contract. There is an inclusion clause that would not allow the haulers to band together not to 43 bid to attempt to drive up the price. 44 6