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2023 <br />If the Council action is the result of a resident request and that request is denied in whole <br />or in part, reasons of the fact supporting the denial will be made part of the public record. <br />PROCESS – PUBLIC HEARING <br />Since a public hearing is a more formal procedure and often requires certain procedures <br />and actions to be legal, the meeting rules are changed accordingly. <br />The primary aim of a public hearing is to take input from the public. To accomplish this in <br />the most effective manner, the Mayor will introduce the hearing with an explanation of the <br />issues. The Mayor will give this explanation or a person designated by the Mayor. The use <br />of explanatory visual aids is encouraged. <br />Following the explanation, input from the public will be taken. Prior to accepting input <br />though, the Mayor will state the areas where input will be appropriate, the maximum time <br />to be allotted to any individual presenter and any other procedural rules deemed <br />appropriate to guarantee that all concerned parties have a fair and adequate opportunity <br />to be heard. <br />All individuals wishing to speak must fill out and submit an identification form and speak in <br />to a recording microphone. Individuals not wishing to speak in public may provide a <br />written statement. The Council may take up to 15 minutes to review written statements <br />presented at the meeting. If the Council decides not to act on the issue at the public <br />hearing meeting, it may by majority vote extend the time where written input will be taken <br />to a day not later than one week before the next meeting where a deciding vote is planned. <br />All speakers are to address the council, expected to be business like, to the point and <br />courteous. Anyone not abiding by these rules will be considered out of order. <br />Everyone who wishes, will have a chance to address the Council, citizens must address all <br />questions and comments to the Mayor, who will then determine who will answer them. <br />Questions will be answered when all persons have had a chance to speak. Only one person <br />may speak at a time. Citizens are urged to be polite and quiet as comments are made to <br />the Council. Applauding or other displays of approval or disapproval are inappropriate <br />during City Council proceedings. <br />No one will be given an opportunity to speak a second time until everyone has had an <br />opportunity to speak initially. Please limit second presentation to new information and not <br />rebuttals. <br />The Council will refrain from initiating a discussion during the public input phase of the <br />hearing except to clarify points brought up. <br />When public comments are completed, the Council closes the public hearing and starts its <br />own discussion. The audience is welcomed to listen quietly to the discussion but is <br />requested not to make comments. <br />32