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Parks and Environmental Commission Regular Meeting Minutes <br />September 23, 2024 <br />Page 3 <br /> <br />A. CIP Presentation. 1 <br /> 2 <br />Finance Director Deborah Maloney reviewed a PowerPoint summarizing Parks Capital 3 <br />Improvement Plan & Financial Overview. 4 <br /> 5 <br />The Planning & Budgeting for Parks & Environmental Operations and Capital Improvements 6 <br />inputs: 7 <br />• Annual Goal Setting Work Session 8 <br />o Venue for City Council, Parks and Environmental Commission Representative 9 <br />and City Staff to discuss improvements in parks, amenities changes, etc. 10 <br />• PEC workplan reviewed at Goal Setting. 11 <br />• Topical joint meetings between CC and PEC. 12 <br />• WSB Parks Assessment & Oertel Facilities Assessment. 13 <br />• Staff observations and resident comments. 14 <br /> 15 <br /> Ms. Maloney reviewed the Budget Calendar including: 16 <br />• Developing the Annual Budget and Levy begins early in the year. 17 <br />• Typically, by June-July City Staff has provided possible levy scenarios for Council 18 <br />direction. 19 <br />• Staff provides proposed budget by late August. 20 <br />• Preliminary levy is passed mid-September. 21 <br /> 22 <br />Sources for the Park Improvement Fund include Parkland dedication fees, Donations & 23 <br />grants, Park Improvement levy, Transfers and Interfund loans. 24 <br /> 25 <br />Uses of Park Improvement Fund include Athletic facilities & playground structures, Park 26 <br />shelters, Splash pads, Trail construction and Amenities. 27 <br /> 28 <br />The following PEC items are included in various budgets: 29 <br />• General Fund – Primary location of Park and Environmental operating costs. 30 <br />o Parks personnel costs - $329,300. 31 <br />o Supporting ISD recreation programming - $52,200. 32 <br />o Energy Costs - $42,800. 33 <br />o Supplies and other operating costs - $59,100. 34 <br />o Sustainability programming - $14,000 35 <br />o Clean-up day, other recycling events, fix-it clinics, rain barrels - $5,000 36 <br />o Total General Fund costs - $502,400. 37 <br /> 38 <br />• Capital Improvement Fund – Replacement of parks maintenance equipment. 39 <br />o Fleet costs – 2025 $0/Five years $140,125. 40 <br />o Heavy Equipment/Mowers costs – 2025 $26,000 / Five years $191,600. 41 <br />o Other Equipment – 2025 $4,100 / Five years $70,000. 42 <br /> 43 <br />• Building Improvement Fund 44 <br />o Parks Shelters/parking lots/trails – 2025 $43,950 / Five years $162,500 45 <br /> 46