Laserfiche WebLink
City Council Regular Meeting Minutes <br />June 24, 2025 <br />Page 3 <br />2 A. Approve June 10, 2025. Council Meeting Minutes. <br />3 B. License and Permits. <br />4 C. Claims. <br />5 D. Resolution 25-042 — Authorizing Staff to Submit a Rgguest for State Bonding Related to <br />6 a Public Safet Facilit . <br />7 E. Resolution 25-045 — Liquor Store Refrigerant Upgrade. <br />9 Motion by Mayor Webster, seconded by Councilmember Doolan, to approve the Consent <br />10 Agenda items. <br />11 <br />12 Motion carried 5-0. <br />13 <br />14 VII. PUBLIC HEARING - NONE. <br />15 <br />16 VIII. REPORTS FROM COMMISSION AND STAFF - NONE. <br />17 <br />18 IX. GENERAL BUSINESS OF COUNCIL. <br />19 <br />20 A. Resolution 25-046 - ClearGov Software. <br />21 <br />22 Finance Director Maloney reviewed in support of improving the City's budgeting process, and <br />23 she recommends the purchase of ClearGov, a cloud -based budgeting and forecasting software. <br />24 ClearGov will allow staff to streamline budget development, improve internal collaboration, and <br />25 provide transparent, easy -to -understand financial data for the public. <br />26 <br />27 The current budgeting process relies heavily on spreadsheets and manual coordination, which is <br />28 time -intensive, increases the risk of errors, and limits Staff s ability to efficiently analyze data or <br />29 present it in a clear, visual format. Implementing ClearGov offers an opportunity to improve <br />30 efficiency and data accessibility while maintaining accuracy and transparency. <br />31 <br />32 The total cost for implementation, training, and the first year of service is $12,562.50. Ongoing <br />33 annual subscription costs will be $15,125 with a 3% annual increase. First -year costs have been <br />34 budgeted in the 2025 Capital Equipment Fund, while future subscription costs would be <br />35 incorporated into the General Fund operating budget. Although the initial implementation will <br />36 require greater time investment, it is expected that the long-term time savings will help offset <br />37 ongoing costs and deliver lasting operational benefits. <br />38 <br />39 Also provided for Council consideration were the ClearGov Presentation and Resolution 25-046. <br />40 <br />41 Councilmember Doolan asked about the cloud -based aspect, and Ms. Maloney stated it is similar <br />42 to using the bank software and is hosted on Amazon Web Services. It is very secure. <br />43 Councilmember Doolan asked if the cost is comparable to other software, and Ms. Maloney <br />44 stated it is a little less cost than other software available. <br />45 <br />