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MEMORANDUM To:Saint Anthony Village City Council From:Deborah Maloney, Finance Director and Trenton Sax, Staff Accountant Date:June 24, 2025 Request: Authorization for the Purchase of ClearGov Budget Software BACKGROUND In support of improving the city’s budgeting process, I recommend the purchase of ClearGov, a cloud- based budgeting and forecasting software. ClearGov will allow us to streamline budget development, improve internal collaboration, and provide transparent, easy-to-understand financial data for the public. Our current budgeting process relies heavily on spreadsheets and manual coordination, which is time- intensive, increases the risk of errors, and limits our ability to efficiently analyze data or present it in a clear, visual format. Implementing ClearGov offers an opportunity to improve efficiency and data accessibility while maintaining the accuracy and transparency we value. The total cost for implementation, training, and the first year of service is $12,562.50. Ongoing annual subscription costs will be $15,125, with a 3% annual increase. First-year costs have been budgeted in the 2025 Capital Equipment Fund, while future subscription costs would be incorporated into the General Fund operating budget. Although the initial implementation will require a greater time investment, we expect the long-term time savings for staff to help offset ongoing costs and deliver lasting operational benefits. Software Evaluation After evaluating multiple solutions, ClearGov stands out for its intuitive interface, comprehensive feature set, and ease of integration with our existing financial systems. Key features include: Operating, personnel, and capital budgeting modules Custom rule-building for pay scales and contracts Built-in forecasting and scenario planning tools Public-facing transparency portal Unlimited user access from any location Compatibility with exports from Caselle (financial software) and ADP (payroll software) Benefits Implementing ClearGov will offer immediate and long-term benefits: 35