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ERF Grant (Revised 09/2024) All reports provided to COUNTY under this Agreement may be used by both COUNTY and GRANTEE. Neither party may restrict the other party’s use of any report. Subject to the requirements of Minnesota Statutes section 16C.05, subd. 5, COUNTY, the State Auditor, or any of their duly authorized representatives, at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of GRANTEE and involve transactions relating to this Agreement. GRANTEE shall maintain these materials and allow access during the period of this Agreement and for six (6) years after its expiration or termination. 3. GRANT FUNDS DISBURSEMENT As the Grant Requirements are completed, GRANTEE shall invoice COUNTY, on a disbursement request form provided by COUNTY, for allowable costs and payments actually incurred by GRANTEE in performance of the Grant Requirements. GRANTEE shall also submit receipts and other supporting documentation related to the Grant Requirements. Administrative costs incurred by GRANTEE are not eligible for reimbursement. For all expenditures made pursuant to this Agreement, GRANTEE shall keep financial records including properly executed contracts, invoices, and other documents sufficient to evidence in proper detail the nature and propriety of the expenditures. Accounting methods shall be in accordance with generally accepted accounting principles. Any material change in the scope of the Project, including time schedule and budget, must be approved in writing by COUNTY to be eligible for reimbursement with Grant Funds. Upon COUNTY’s validation of a disbursement request form and any supporting documentation or certifications, COUNTY shall pay invoiced and validated Grant Funds directly to GRANTEE within six (6) weeks. GRANTEE may submit disbursement requests monthly. The final invoice and all supporting documentation shall be submitted within six (6) months of the expiration of this Agreement. Unless the parties otherwise agree, COUNTY shall have no obligation to reimburse or pay GRANTEE any amount: (i) for any expenditures, costs, or expenses incurred prior to the commencement date stated in Section 1 of this Agreement; or (ii) for any expenditures, costs, or expenses that the COUNTY determines are not directly related to the Grant Requirements. If GRANTEE’s expenditures, costs, and expenses associated with its Project and/or the Grant Requirements exceed the Grant Funds, GRANTEE shall be solely responsible for payment of those amounts without reimbursement by COUNTY. 37