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City Council Regular Meeting Minutes December 9, 2025 Page 4 1 Staff recommends approval of the Axon contract with a ten-year term to maximize long-term 2 cost savings, and directions to proceed with implementation of the new video recording system. 3 The new system cost options include Option 1: Five-year contract $104,000 annually, or Option 4 2: 10-year contract $105,000 annually. The cost would be shared proportionally based on the 5 shared services contract. The cost includes any software upgrades and new hardware every 2 '/2 6 years. Cost is not the only factor. Reliability is everything. Cameras must work every time. 7 During a critical incident, if cameras fail to activate, there will be no grace or understanding from 8 the public. 9 10 Captain Huddle reviewed the implementation timeline. In February 2026, video migration from 11 the current server to cloud storage would take place. This must be completed by December 2026 12 to avoid Panasonic server fees. 13 14 Also provided for Council consideration were the presentation, quote, agreement, and Resolution 15 25-086. 16 17 Councilmember Jenson stated this is the second detailed presentation made to Council, and he is 18 convinced that the Police Department has done significant due diligence, there is a plan in place, 19 and he supports the agreement. 20 21 Councilmember Doolan stated she also appreciated the earlier presentation, and she had asked 22 about the data privacy risk. There are no concerns about security with managing the recordings 23 in the cloud. This helps us keep pace with technology. Councilmember Doolan asked if there are 24 any changes in policy with this new system, or improvements in practices or procedures. There is 25 an automated process for redacting. There is also an Al report assistant. Captain Huddle stated 26 that it is the available technology, but currently, that does not fit the department's model. 27 28 Councilmember Elnagdy stated that most departments she works with use Axon. She feels it is a 29 good move and makes sense. 30 31 Mayor Webster asked about the current technology that will become obsolete and asked what 32 year the department first adopted the body -Worn cameras. Captain Huddle stated that in 2012, 33 squad cameras were implemented. The software has not evolved since that time. Some server 34 updates have occurred. In 2018, the department evaluated body -worn cameras and purchased the 35 hardware with a grant. 36 37 Motion by Councilmember Randle, seconded by Councilmember Elnagdy, to approve 38 Resolution 25-086 — Authorizing to Enter into an Agreement with Axon for a Ten -Year Contract 39 for Video Recording System Services. 40 41 Motion carried 5-0. 42 43 44 B. Ordinance 2025-07 — Amending; Multiple Sections of Chapter 33 Relating to Sewer 45 Charge Rates, Water Rates, and Storm Water Facilities Charges. ►,,