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2026 <br />The standard motion procedure is that each motion requires a second. This also applies <br />to amendments. Any motion, by any member, shall be reduced to writing upon request <br />of any member. No motion shall be put to a vote until it has been stated by the maker at <br />the request of any member of the Council. <br />To eliminate confusion, only one amendment will be considered at a time and that <br />amendment must be relevant to the motion. An amendment cannot itself be amended. <br />If a change to an amendment is deemed appropriate, the amendment should be <br />withdrawn and reintroduced accordingly. <br />The general mode of voting will be voiced with enough clarity that individual votes can <br />be recorded in the minutes. If in doubt, any member can request clarification. Each <br />individual’s vote will be entered in the minutes. <br />Any member may abstain from voting or disqualify themselves. The reason for <br />disqualification or abstention must be stated by the member and entered into the <br />minutes. If a member chooses to disqualify, they may leave the dais while the issue is <br />being considered. <br />Roberts’ Rules of Order (revised) shall govern the City Council procedures not covered <br />by the Standing Rules of the City Council. <br />The meeting will be recorded, and the recording will be retained for at least four (4) <br />years following approval of the minutes of the meeting. The standard retention can be <br />extended if in the judgment of the Mayor, City Clerk or any other Councilmember, such <br />action is warranted. <br />If the Council action is the result of a resident request and that request is denied in <br />whole or in part, the reasons of fact supporting the denial will be made part of the <br />public record. <br />Process – Public Hearing: <br />Since a public hearing is a more formal procedure and often requires certain procedures <br />and actions to be legal, the meeting rules are changed accordingly. <br />The primary aim of a public hearing is to take input from the public. To accomplish this <br />in the most effective manner, the Mayor will introduce the hearing with an explanation <br />of the issues. The Mayor will give this explanation, or a person designated by the Mayor, <br />before opening the public hearing. <br />Following the explanation, input from the public will be taken. Prior to accepting input <br />though, the Mayor will state the areas where input will be appropriate, the maximum <br />time to be allotted to any individual presenter and any other procedural rules deemed <br />36