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M To: City Council City Manager Department Heads From: Kim Moore -Sykes, Assistant City Manager Date: February 22, 2005 Subject:: GovOffice.Com Currently, the City is using TC WebTech to host: its Internet: and email service. In addition, TC WebTech also makes changes to the City's web page as needed and upon the City's request:. On average, the City pays approximately $62.3 a month for this service or $7,476 a year. I called Mike Chaloupka, Sales and ,Marketing Director for GovOfficc, to discuss what: the City's costs and monthly expense would be if the City decided to use GovOffice as an Internet service provider. He said basically, the costs break down according to the following: One -Time license Free: $1,050.00 (which is based on the City's population) Monthly Charge: S d5.00 These fees/charges include online training sessions for those staff that will have the responsibility of updating the City's Web page; apptox tnately 60minutephone training session (1-800- number) and email tech support: on an as needed basis. The City's cost for GovOffice the fust year would be $1,590.00, and a savings to the City of $5886.00. Its cost: for every year after would be approximately $540.00 and an annual savings of $6,936. Additionally, the staff would be able to update the Web page at: any time and as often as needed. There would be no need to change the City's web site address or any staff email addresses. They would be configured so that they would takes, user to the GovOffice site for the City of St. Anthony.