CC PACKET 04262005 - Laserfiche WebLink

Home Browse Search

M MEMORANDUM DATE: April 6, 2005 TO: Mike Morrison, City Manager FROM: Roger Larson, Finance Director ITEM: MIS AGREEMENT WITH ROSEVI,LLE During the installation of our phone system, Terre Heiser, asked if the City was interested in Roseville providing St. Anthony with MIS services. On a trial basis, the Police Department had them do some work on their State computer hookup (their work was excellent). Currently, we have two consultants who do work on the network. One of the consultants (Macro Group) is skilled in working on the State computer while Entrust focuses on our network issues. However, neither of them can work on the State computer system used by the Police Department and also have the skills to provide network services on the City's Computer network. Roseville does have the capabihti.es of performing the services the Police Department needs as well as performing maintenance and upgrades to our network. In comparing the cost of Roseville verses Macro & Entrust, there is a small cost savings in having Roseville peifbrm those sei-vices. The total costs Macro/Entrust services for 2004 totaled $8,649.98 compared to Roseville's bid of $8,000.00. There are two additional factors that favor doing our MIS services through Roseville 1) Teaming up with Roseville provides additional backup for our current system. In becoming part of a Iarger network three additional file servers will back up our computer system. 2) One consultant will provide all the services versus two consultants doing work on there part of the network, but unable to work on the complete network. This also will save staff time and eliminate the scheduling issues for two consultants. Both John Ohl and I have attended meetings with Roseville and agree that it would be to our advantage to have one consultant supply services for both Departments. Recommendation: Council authorizes the Mayor and the City Manager to enter into an agreement with Roseville in the amount of $8,000.00 for MIS services. Note — From a legal perspective, Jerry Gilligan has reviewed this doctunent, made changes on behalf of the City of St. Anthony and offered his qualified legal opinion supporting the signing of the proposed MIS agreement between St. Anthony and Roseville.