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26 <br />STAFF REPORT <br />To: Mayor and City Council Report No.: VI. B. <br />Mike Mornson, City Manager <br />From: Kin Moore -Sykes, Assistant City Manager <br />Date: April 10, 2007 <br />Subject: Bid for Codification of City Ordinances <br />Background: One of the goals that carne as a result of our 2007 Goal Setting Retreat was for staff <br />to research the need to re -codify the City's Code of Ordinances and to solicit bids. Staff contacted <br />Duke Addicks, special counsel for the League of Minnesota Cities, Member Services and asked him <br />to submit a proposal. <br />Mr. Addicks responded with the attached proposal for the codification process. The estimated cost <br />for the proposed codification is $11,995 plus any costs incurred as a result of the recodification of <br />the City's code. The scope of the work proposed to be done under this estimated cost includes: <br />• Review of the City's current code of ordinances and all ordinances and resolutions <br />passed since the last codification, which city records indicate was done in 1993. <br />• Organize all information based on titles, chapters, sections and according to subject <br />matter. <br />• Update the code to reflect current statutory and case law requirements, deleting <br />improper or unlawful provisions. <br />• Simplify language where appropriate and convert to gender -neutral language where <br />necessary. <br />• Prepare a table of contents with sectional analysis and an index. <br />• Submit a draft of the updated code within six months of execution of contract and <br />provision of documents. <br />• 20 printed copies within three months of City's authorization. <br />In addition to the above-cited portions of performance and scope of work, the bid also provides for <br />other services that are deemed Optional Services. Some of these options, such as meeting with the <br />attorney from American Legal Publishing would be at the City's expense. <br />The bid expires June 30, 2007 if the City chooses not to execute the agreement. <br />Recommendation: There are a few chapters of the City Code that do need review and possibly <br />revision. These chapters include Chapter 5 Licenses, Permits, and Business Regulations; Chapter 6 <br />Fees. Rates, and Charges; Chapter 14 Siris; and Chapter 16 Zoning and Land Use. Staff is currently <br />C1Documents and SettingAbarb.suciu\Local Settingffemporary Internet Files10LK241041007 LMC codification proposal staff <br />report.doc <br />