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63 <br />From: Rick Kjonaas 1" ?i, q <br />To: CEAM@listsstate.mn.us � �. r, �,,ry! <br />Date: 10/2/2007 3:36:24 PM <br />Subject: partnership agreements -revised ( n 5 2007 <br />(please disregard earlier) �hVs�Cad A 58i4+�ri! I j <br />City Engineers, <br />Looking back on the past years, Mn/DOT and the local agencies have shared many partnerships for a <br />variety of services, such as lab services, providing materials, and maintenance related activities. Some <br />of these partnerships were formed, often without a formalized contract, by using a partnership agreement. <br />Many of original partnership agreements were written to expire after 5 years, which ends in November. <br />A new Master Partnership Agreement has been written to replace the old partnership and master <br />agreements and will have a future life of 5 years. This Master Partnership Agreement will be <br />supplemented with project specific work orders and are reciprocal, used for when you provide services or <br />when Mn/DOT provides services. Every work type can be used with this process when state funds are <br />used. The scope of services for each work order are developed in the districts with the project managers <br />or District State Aid Engineers you have established relationships with and are simple to put in place. <br />We strongly encourage every city to execute the Master Partnership Agreement even if you currently <br />think you have no need for an agreement at this time. When an idea develops to share services between <br />the two agencies, having the Master Partnership Agreement in place will save time because it is required <br />before any work order can be approved. Work orders are simple to execute any time during the 5 -year <br />life of the Master Partnership Agreement. For example, if you intend to use the Mn/DOT lab services for <br />your projects, you will need to have the Master Partnership Agreement executed. Since this is one of the <br />most common uses, we have prepared the first receivable work order (W01) for you to request and pay <br />for.Mn/DOT services. The Master Partnership Agreement together with W01 will replace the expiring <br />Partnership Agreements. <br />Attached is a letter from Mn/DOT Division Directors outlining the program, the generic new Master <br />Partnership Agreement and a sample resolution required for the signature approval. In addition to the <br />Master Agreement, a generic work order (W01) intended for when you to pay for any Mn/DOT service <br />and a generic work order to be use for all other work types negotiated between you and the district <br />offices. The generic work order is designed to be used in both ways, Mn/DOT providing the services or <br />the local agency providing the services. <br />SALT will provide you agency specific master agreements, resolutions and work order one (W01) at the <br />prescreening meetings for your convenience and ready for you to take to your councils for approval. This <br />email is for your information. We hope that many of these documents will be adopted by the end of the <br />year. Questions can be directed to me or brought to the prescreening meeting. <br />Thanks in advance for helping to make this agreement process a success. <br />Richard D. Kjohaas <br />Deputy State Aid Engineer <br />651-366-3802 <br />CC: DSAE ONLY; Prescott, Mary <br />