CC PACKET 02122008 - Laserfiche WebLink

Home Browse Search

65 Mn/DOT Partnership Agreement September 28, 2007 Page 2 In developing this new generation of Master Partnership Agreements, our intent is to have a simple process in place for standard fee for service agreements. With this in mind, the Master Partnership Agreement attached reflects the following changes: • This agreement can be used to both make and receive payments. e The confusing "Path" designations from dre prior Mn/DOT—payable agreement have been eliminated — the services have been given a descriptive title rather than a generic "path" letter. • The services are defined as "Professional and Technical Services", "Routine Maintenance", and "Contract Administration". • There is now a single work order template, replacing the three previous work order templates, which were specific to the "path" selected. • The legal "boilerplate" is mostly unchanged; it has just been adjusted to be reciprocal (i.e. to reflect that Mn/DOT may be either the payer or payee). • The "standard" requirements applicable to each type of service have mostly been moved from the master contract to the work order. The agreement writer may customize or supplement these requirements as necessary for the specific project. This will insure that the most vital technical information related to each project is contained in the work order. • The goal is to have maximum flexibility. For example, two different types of services can now be covered under a single work order. The new partnership agreement is intended to include all the services that may be provided by Mn/DOT or your organization without the need for many separate agreements. The Office Director and/or District Engineer, as well as the local governmental agency, will have the authority to use it at their discretion. Mn/DOT's Finance Division will be responsible for ensuring monies are documented and appropriate budgets reimbursed. This Master Contract will need to be approved by your local board/council (see attached sample resolution), and must be sinned by at least one local official with the authority to sign contracts. We do not require signatures to be notarized. Please return three copies of the signed agreement along with a copy of the County Board or City Council resolution to: Jan Ekem, 395 John Ireland Blvd. M.S. 700, St. Paul, Minnesota 55155. When the State has fully executed the agreement, you will receive one original for your files. When the agreement is fully executed and you want to request a service: 1. Contact the District State Aid Engineer. Iie/she will direct your request to a Mn/DOT project manager. 2. Identify a project manager from your jurisdiction. Include his/her name, phone, address, and email with your request. 3. Work with Mn/DOT's project manager to verify the service, rate, timeframe, and any other specifies necessary. Mn/DOT will generate a work order to document the agreed-upon work. 4. Schedule the work. 5.. Mn/.DOT will invoice your jurisdiction quarterly.