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City Council Regular Meeting Minutes April 28, 2009 Page 3 A. Consider Resolution 09-038; Calling a Hearing on Arbors Alley Roadway and Utility Improvement Project. 4 Mr. Todd Hubmer, WSB & Associates, stated there are three resolutions pertaining to the Arbors 5 Alley roadway and utility improvement project. He provided a brief recap of the project by 6 stating the alley located immediately south of Croft Drive and west of Old Highway 8 is 7 currently owned by the townhome community; there have been water main breaks in the past and 8 the residents have expressed concerns about the existing condition, and have asked the City to 9 take over maintenance of the alley. He stated all of the proposed improvements will be assessed 10 to the benefiting property owners, with the project consisting of alley reconstruction, 11 replacement of the water main, and drainage improvements. He stated the estimated cost of the 12 project is $84,300, which is in line with the anticipated cost contained in the feasibility study. 13 He stated the proposed assessment can be paid over a fifteen year period at an interest rate of 14 approximately 5.25%; residents may also pay the assessment in full to avoid interest. He 15 indicated that residents will receive notice of the public hearing on the proposed improvements, 16 scheduled for May 26, 2009. He added there will also be a public information meeting on May 17 20th 18 19 Mayor Faust stated the City was approached by the homeowner's association to take this back, 20 and the City has indicated its willingness to do this, provided the area is brought up to City 21 standards; as a result, all costs associated with the project will be borne by the homeowners. 22 23 Noreen Jaros, 2916 Old Highway 8, addressed the City Council and expressed concern about the 24 additional storm water improvements required. She stated the additional $17,300 was not 25 previously discussed and she was surprised to see this additional amount added to the proposed 26 assessment. 27 28 Mr. Hubmer stated the drainage issues were discussed during the public meetings held earlier but 29 staff was not aware at that time what the cost of those improvements would be. He added 30 concerns have been raised in the past about the storm water drainage and staff feels it is crucial 31 to resolve the drainage problems. 32 33 Motion by Councilmember Gray, seconded by Councilmember Thuesen, to adopt Resolution 09- 34 038, Calling a Hearing for the Arbors Alley Roadway and Utility Improvement Project. 35 36 37 Motion carried unanimously. 38 39 B. Consider Resolution 09-039; Declaring the Costs to be Assessed and Ordering 40 Preparation of Proposed Assessment. 41 42 Motion by Councilmember Stills, seconded by Councilmember Roth, to adopt Resolution 09- 43 039, Declaring the Costs to be Assessed and Ordering Preparation of Proposed Assessment. 44 45 46 Motion carried unanimously. 0