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8 III. Finance Activity Unique to 2013 2013 Annual Report · Public Works Department · St. Anthony Village, Minnesota INSURANCE COMMITTEE A new committee was formed in 2013 whose primary focus will be employee benefits. The committee has a member representing each city department, and meets on a semi-regular basis to informally discuss and exchange ideas, listed to presentations from benefits providers, and help disseminate information to the rest of the staff. The committee helped to spread the word on using an online open enrollment tool instead of paper forms, worked with management on encouraging employees to move to high deductible health care plans with HSA components to reduce costs and avoid future possible Cadillac Tax implications, and recommended a change in HSA provider for better service. ACCOUNTING PLATFORM FUNCTIONALITY Building upon the work done to implement Caselle Civic, the finance department spent many hours implementing incremental enhancements to processing routines. Furthermore the entire general ledger account structure was redesigned. This required the review of over 3,900 account codes and descriptions. The result of this process purged over 2,200 outdated account codes, and created 200 new accounts for greater clarity. The 1,700 remaining accounts were reformatted into a department based structure with meaningful descriptors and the appropriate level of detail. INTERNSHIP Todd Robinson joined the Finance Department in the summer of 2013 as an intern while studying Accounting at St. Cloud State University. He assisted in a number of projects including a mid-year budget versus actual analysis, salary and benefits analysis, and preparing audit work papers for the City, as well as for the Mississippi Watershed Management Organization. Among Todd’s accomplishments was the detailed analysis of Liquor Operations that included compiling 5 years’ worth of historical data on sales, cost of goods sold, expenses, gross profit and net income. OFFICE EXPANSION The Finance Department spent many hours planning, designing and executing a remodel and expansion of the department workspace in 2013. The accounting system conversion allowed for the retirement of a dedicated server housed within the department, and the open office area was expanded into a portion of a little used hallway. Along with new carpeting, extended service counter and new office furniture, the renovated office allows for improved flow and presents residents with a clean and professional entrance to City Hall. BEFORE AFTER