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CITY OF ST. ANTHONY
CITY COUNCIL REGULAR MEETING MINUTES
JUNE 8, 2010
CALL TO ORDER.
Mayor Faust called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE.
Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
ROLL CALL.
Present: Mayor Faust; Councilmembers Gray, Jenson, Roth, and Stille.
Absent: None.
Also Present: City Manager Mike Mornson, Finance Director Roger Larson, Todd Hubmer of WSB
& Associates, and Stacie Kvilvang of Ehlers & Associates.
CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
ITEMS.
I. APPROVAL OF JUNE 8, 2010 CITY COUNCIL MEETING AGENDA.
Motion by Councilmember Stille, seconded by Councilmember Roth, to approve the City
Council Meeting Agenda of June 8, 2010.
Motion carried unanimously.
II. PROCLAMATIONS AND RECOGNITIONS.
None.
III. CONSENT AGENDA.
A. Consider May 25, 2010 Council meeting minutes,
B. Consider licenses and permits;
C. Consider payment of claims, and
D. Resolution 09-035: Renewal of Municipal Insurance Coverage and the Waiver of Tort
Liability Limits for the League of Minnesota Cities Insurance Program.
Mayor Faust indicated that Payment of Claims has been revised to remove Vendor Item No.
8808 due to an incorrect billing.
Motion was made by Councilmember Roth, seconded by Councilmember Gray, to approve the
Consent Agenda items as revised with Vendor Item No. 8808 removed from the Payment of
Claims.
2
City Council Regular Meeting Minutes
June 8, 2010
Page 2
IV. PUBLIC HEARING.
10M
V. REPORTS FROM COMMISSION AND STAFF.
Motion carried unanimously.
9 None.
10
11 VI. GENERAL BUSINESS OF COUNCIL.
12
13 A. 2009 Auditor's ReportPeggy Moeller Tautges s Redpath, presenting.
14 (Report on Compliance with Minnesota Legal Compliance Audit Guide for Local
15 Government,• Communication with Those Charged with Governance; Audit Management
16 Letter: Comprehensive Annual Financial Report)
17
18 Ms. Peggy Moeller, Tautges, Redpath, provided a presentation on the 2009 Auditor's Report.
19 Reports issued in the 2009 Auditor's Report include: 1) Comprehensive Annual Financial
20 Report; 2) Audit Management Letter; 3) Report on Internal Controls; 4) State Legal Compliance
21 Report; 5) Communication With Those Charged With Governance.
22
23 Mayor Faust noted that the Internal Control Findings repeated in 2009 were related to personnel
24 and that these findings are quite common within many small organizations. The way to resolve
25 the findings would be to hire another employee for the department, but the cost would far
26 outweigh any potential savings. He pointed out that the General Fund balance increase of
27 approximately $85,000 is less than 2% of the $5 million operation, and that it would be difficult
28 to get much closer to zero/zero in these tumultuous times. He noted that the City receives its
29 distribution from the counties on or about December 15`h and June 15`h of each year and it is
30 important to have the necessary reserve fund balance to operate between these payments. The
31 reserve funds are invested with the League of Minnesota Cities to garner interest and are readily
32 available for city use.
33
34 Councilmember Stille requested that moving forward, the Annual Liquor Operations Report
35 include information on the City's gross profit margin in relation to the State average. He verified
36 with Ms. Moeller that the City does not pay above statutory requirements in the area of post
37 employment benefits.
38
39 Motion by Councilmember Gray, seconded by Councilmember Roth, to Accept the City of St.
40 Anthony 2009 Auditor's Report prepared by HLB Tautges Redpath, Ltd.
41
42 Motion carried unanimously.
43
44 B. City Engineer Update Todd Hubmer, WSB & Associates and Stacie Kvilvang, Ehlers &
45 Associates, presenting.
46
City Council Regular Meeting Minutes
June 8, 2010
Page 3
1 Mr. Todd Hubmer, WSB & Associates, provided the City Engineer Update on the following
2 ongoing projects in the City: 1) Completion of the 2009 Street and Utility Improvement Project;
3 2) 2010 Street and Utility Improvement Project; 3) Silver Lake Water Quality Project.
4
5 Councilmember Gray verified with Mr. Hubmer that construction employees are required to
6 follow rules in relation to parking of construction vehicles, etc. Mr. Hubmer indicated that issues
7 that may arise during street improvement projects are addressed immediately.
8
9 Councilmember Stille questioned whether it is anticipated that the reseeding in the narrow area
10 adjacent to Highcrest Road will be successful. Mr. Hubmer replied that a seed mixture is often
11 more successful than sod, and that a good topsoil will be used. He explained that concrete will
12 likely be poured in this area if the reseeding does not work.
13
14 Mayor Faust requested information on how improvements associated with manhole covers
15 factors into the mill and overlay project. Mr. Hubmer outlined the process associated with
16 manhole cover improvements, including the inspection and replacement of damaged castings,
17 which is completed prior to resurfacing the pavement.
18
19 Ms. Stacie Kvilvang, Ehlers & Associates, stated based on Council direction she has prepared a
20 comparison of a 15 year bond term versus a 20 year bond term for consideration in financing the
21 2011 Street Reconstruction Project. Ms. Kvilvang provided an example of the costs associated
22 with a $2,000,000 bond under a 15 year term versus a 20 year term. She advised on the
23 additional costs associated with the 20 year term and that the increased term and costs could have
24 a negative effect on the City's credit rating. Ms. Kvilvang indicated that the 15 year term versus
25 the 20 year term is a policy issue for Council consideration.
26
27 C. Resolution 10-036. Ordering a Feasibility Report for the 2011 Street Improvement
28 Project Todd Hubmer, WSB & Associates, presenting.
29
30 Mr. Hubmer explained that Resolution 10-036 authorizes ordering the preparation of the 2011
31 Street and Utility Improvement Project Feasibility Report. The project proposes street and utility
32 improvements to the following:
33 • Belden Drive from 37`h Avenue NE to 36`h Avenue NE
34 • Coolidge Street NE from 37`h Avenue NE to 36`h Avenue NE
35 • Harding Street NE from 37`h Avenue NE to 36`h Avenue NE
36 • Edward Street NE from 37`h Avenue NE to 36`h Avenue NE
37
38 Mr. Hubmer reviewed the proposed schedule for the 2011 Street Improvement Project. He
39 verified for Council that the City's timeline of December has proven to be a competitive timeline
40 for requesting bids on street improvement projects.
41
42 Mayor Faust noted that the Council action tonight is to authorize a feasibility study, which is the
43 first action in a 13 step process.
44
45 Motion by Councilmember Gray, seconded by Councilmember Roth, to approve Resolution 10-
46 036; Ordering a Feasibility Report for the 2011 Street Improvement Project.
City Council Regular Meeting Minutes
June 8, 2010
Page 4
1
2 Motion carried unanimously.
3
4 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
6 City Manager Momson reported on the following:
7 • The Park Commission will hold its quarterly meeting on Monday, June 14`h at 7:00 p.m.
8 ISD #282 Athletics Director Urdahl will provide an update on recent improvements at
9 Central Park. The new Director of Silver Point Park will also be present at the meeting.
10 • The City Council / ISD #282 School Board joint meeting scheduled for June 29, 2010 has
11 been rescheduled for August 31, 2010.
12 • Stacie Kvilvang of Ehlers and Associates will be present at the June 22, 2010 City
13 Council meeting to review four separate issues related to the Silver Lake Village Project.
14
15 Councilmember Roth reported on his attendance at the June 3, 2010 North Suburban
16 Communications Commission Meeting. During that meeting four St. Anthony residents received
17 scholarships awarded by the Commission. Within the next 60 days the Commission will make a
18 decision as to where it will relocate. A special Commission meeting will be scheduled for the
19 latter part of June / beginning of July.
20
21 Councilmember Stille reported on his attendance at a seminar put on by the Builders Association
22 of the Twin Cities on June 2, 2010 in conjunction with the Association's Senior Housing
23 Council. The seminar included the presentation of findings based on tours of the communities of
24 Eagan and Woodbury in relation to amenities, etc. for seniors in each community. Each of the
25 communities had been awarded a $3,000 grant from the University of Minnesota.
26
27 Councilmember Gray: No report.
28
29 Councilmember Jenson: No report.
30
31 Mayor Faust reported on his attendance at the following events:
32 • May 27, 2010 Job Transition Event put on by Nativity Lutheran Church and underwritten
33 by Thrivent Financial. He noted that one interesting fact discussed was that while it is
34 often stated that the internet is the new place to obtain employment, 80% of jobs are still
35 obtained through networking. He has suggested that the League of Minnesota Cities find
36 a method to make the tape of the event available.
37 • June 3, 2010 Subcommittee Meeting on the Minnesota Environmental Initiative which is
38 looking into how to streamline city reporting requirements to the MPCA, Metropolitan
39 Council, and BWSR in regards to water management. He has suggested that the MPCA
40 collaborate with the League of Minnesota Cities with the survey that will be distributed to
41 cities on the subject.
42
43 VIII. COMMUNITY FORUM.
44
45 Mayor Faust invited residents to come forward at this time and address the Council on items that
46 are not on the regular agenda.
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City Council Regular Meeting Minutes
June 8, 2010
Page 5
Hearing none, Mayor Faust moved forward with the agenda.
IX. INFORMATION AND ANNOUNCEMENTS.
Mayor Faust announced
X. ADJOURNMENT.
Mayor Faust adjourned the meeting at 7:52 p.m.
Respectfully submitted,
Carol Hamer
TimeSaver Off Stte Secretarial, Inc.
y, I{ ayor
ATTEST: l /�
City Clerk