HomeMy WebLinkAboutCC PACKET 07222014CITY COUNCIL MEETING AGENDA
July 22, 2014
7:00 p.m.
Call to Order.
Pledge of Allegiance.
Roll Call.
Consideration, discussion, and possible action on all of the following items:
I. Approval of the July 22, 2014, City Council Meeting Agenda. (action requested.)
II. Proclamations and Recognitions.
A. Presentation for VillageFest. Julianne Hunter, VillageFest Chair will be presenting.
B. Proclamation for Night to Unite on August 5, 2014. (pp. 1-2)
III. Consent Agenda.
These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or
citizen so requests, in which the item will be removed from the Consent Agenda and placed elsewhere on the agenda.
A. Approval of July 8, 2014, City Council meeting minutes. (pp. 3-12)
B. Licenses and Permits. (pp. 13-14)
C. Claims. (pp. 15-18)
IV. Public Hearing. None.
V. Reports from Commission and Staff. prone.
VI. General Business of Council.
A. Massage Business License Suspension for Tropical Treat Massage located at 2500 Highway 88. Mark
Casey, City Manager will be presenting. (motion only) (pp. 19-20)
B. Resolution 14-053; a resolution Approving the Contract Agreement for Police Services with the City of
Falcon Heights for the Years 2015-2019 and Authorizes the Mayor and City Manager to Execute said
Agreement. Mark Casey, City Manager will be presenting. (pp. 21-30)
C. Resolution 14-054; a resolution Approving the Contract Agreement for Police Services with the City of
Lauderdale for the Years 2015-2019 and Authorizes the Mayor and City Manager to Execute said
Agreement. Mark Casey, City Manager will be presenting. (pp. 31-38)
D. Resolution 14-055; a resolution Accepting the 2014 Municipal Fiber Optic Project Plans and Specifications
and Ordering Advertisement for Bids. Mark Casey, City Manager will be presenting. (pp. 39-44)
E. Adoption of Safe Routes to Schools Plan. Mark Casey, City Manager will be presenting. (motion only) (pp.
45-46)
F. 2014 Quarterly Goals Update —Second Quarter. Mark Casey, City Manager will be presenting. (pp. 47-
50)
VII. Reports from City Manager and Council members.
VIII. Community Forum.
Individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the podium, sign their
name and address on the form at the podium, state their name and address for the Clerk's record, and limit their remarks to five minutes. Generally,
the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the
matter to be scheduled on an upcoming agenda.
IX. Information and Announcements.
X. Adjournment.
Our Mission is to be a progressive and livable community, a walkable village, which is sustainable, safe and secure.
PROCLAMATION
WHEREAS, the Minnesota Crime Prevention Association, AAA of Minnesota and the St. Anthony
Village Police Department are sponsoring a statewide crime and drug prevention
program on August 5, 2014, called "Night to Unite "; and
WHEREAS, this is the "6`h Annual Night to Unite " in Minnesota and it provides a unique
opportunityfor St. Anthony Village to join forces with hundreds of other communities
across Minnesota in promoting cooperative, police -community crime and drug
prevention efforts; and
WHEREAS, City of St. Anthony Village plays a vital role in assisting the St. Anthony Village Police
Department through joint crime and drug prevention efforts in St. Anthony Village and
is supporting "Night to Unite 2014" locally; and
WHEREAS, it is essential that all citizens of St. Anthony Village be aware of the importance of
crime prevention programs and the impact of their participation can have on
reducing crime and drug abuse in the City of St. Anthony Village; and
WHEREAS, police and community together promote neighborhood safety, awareness and
cooperation, are important themes of the "Night to Unite "program.
NOW, THEREFORE, the St. Anthony Village City Council, do hereby call upon all citizens of
City of St. Anthony Village to join us in supporting the 6th Annual "Night to Unite " on August 5,
2014.
FURTHER, BE IT RESOLVED, the St. Anthony Village City Council, hereby proclaim Tuesday,
August 5, 2014, as "NIGHT TO UNITE" in the City of St. Anthony Village.
Jerome O. Faust, Mayor
July 22, 2014
Date
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CITY OF ST. ANTHONY
CITY COUNCIL REGULAR MEETING MINUTES
JULY 8, 2014
CALL TO ORDER.
Mayor Faust called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE.
Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
ROLL CALL.
Present: Mayor Faust; Councilmembers Gray, Jenson, Roth, and Stille.
Absent: None.
Also Present: City Manager Mark Casey, City Attorney Kurt Whitman, and City Planner Kelsey
Johnson.
CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
ITEMS.
I. APPROVAL OF JULY 8, 2014, CITY COUNCIL MEETING AGENDA.
Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve the City
Council Meeting Agenda of July 8, 2014.
Motion carried unanimously.
II. PROCLAMATIONS AND RECOGNITIONS - NONE.
III. CONSENT AGENDA.
A. Consider June 24. 2014. Council meeting minutes and June 30. 2014. Special Council
meeting minutes;
B. Consider licenses and permits;
C. Consider payment of claims; and
D. Consider Resolution 14-052, a Resolution Approving Election Judges for the 2014 State
Primary Election August 12, 2014.
Motion by Councilmember Stille, seconded by Councilmember Jenson, to approve the Consent
Agenda items.
IV. PUBLIC HEARING - NONE.
CiIINEVIia1 Zi711 I y 110101
AND STAFF.
Motion carried unanimously.
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City Council Regular Meeting Minutes
July 8, 2014
Page 2
1 A. Ordinance 2014-02; an Ordinance Amending Title XV Land Usage, Chapter 155 Sign
2 Code, Section 155.22 of the Zoning Code of the City of St. Anthony Village Pertaining to
3 the Prohibited Signs (Church of St. Charles Borromeo, 2739 Stinson Boulevard). Kelsey
4 Johnson, City Planner, presenting.
6 City Planner Johnson presented the applicant's request to install a double -sided electronic
7 message sign in front of the Catholic School and recited Chapter 155.22 of the Sign Code. She
8 discussed the City Council's findings, purpose and intent of the Sign Code, stating that the City
9 Council found that exterior signs have a substantial impact on the quality of the environment
10 throughout the City, provide an important medium to convey messages, can create traffic hazards
11 and aesthetic concerns thereby threatening the public health, safety, and welfare, the codes and
12 ordinances establish standards to permit reasonable and equitable opportunities for businesses to
13 identify themselves through signage, the regulation of signs is an effort to provide adequate
14 means for expression and to promote the economic viability of businesses in the community, to
15 preserve and promote civic beauty and protect the City from a proliferation of signage that might
16 adversely impact and threaten the public health, safety, and welfare of the community, and to
17 preserve and protect the value of land, buildings, and landscapes. She advised that the purpose
18 and intent of the Sign Code is not to regulate the message on any sign, rather the purpose is to
19 regulate the number, location, size, illumination, and other physical characteristics of signs in
20 order to promote the public health, safety, and welfare; in addition, the purpose is to maintain
21 and improve the aesthetic environment by preventing visual clutter harmful to the appearance of
22 the community, improve the visual appearance of the City while providing for effective means of
23 communication consistent with Constitutional guarantees and the City's goal of public safety, as
24 well as to provide fair and consistent enforcement of the sign regulations. She stated the effect
25 of the Sign Code is to allow institutions and commercial entities to erect, display, or maintain
26 signs in conformance with City Code by allowing a wide variety of sign types in commercial
27 zones and more limited signs in other zoning districts, as well as to allow small, unobtrusive
28 signs in all zoning districts such as directional signs or signage indicating the entrance into a
29 building. She stated the City prohibits signs whose physical characteristics negatively affect the
30 environment and where the communication can be accomplished with less impact. She stated
31 the applicant has requested a text amendment to allow electronic message signs within the RI
32 District located on property owned by the City or associated with a school serving grades Pre -K
33 through Grade 12 and noted the City currently has an electronic message sign at City Hall as
34 well as at Wilshire Park Elementary and the high school, adding that requests for text
35 amendments have been received in the past and historically been denied by the City Council.
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37 Councilmember Roth asked how the Sign Code addresses Powerball lottery signage. He also
38 asked about the TCF monument sign.
39
40 City Planner Johnson replied that all Powerball lottery signage is interior window signage and is
41 permitted without issuance of a permit and these signs are not regulated as it relates to electronic
42 message signs. She stated that the TCF monument sign is considered a legal nonconforming sign
43 and is not permitted under the current code but has been in place for a number of years and the
44 sign cannot be modified in any way. She explained the Planning Commission deliberated about
45 whether an electronic message sign was appropriate given the character of the neighborhood as
46 well as separating between the school versus the church and whether the messages would be
47 shared between the two and how that could be regulated, and pointed out that the City does not
48 regulate the message but regulates the physical space associated with the signage. She stated the
City Council Regular Meeting Minutes
July 8, 2014
Page 3
I location of the proposed sign is on a parkway with a number of single-family units to the west
2 and there was input from residents both for and against the proposed sign with some concern
3 raised about light from the sign.
4
5 Mr. Tom Harrington, Development Director at St. Charles Borromeo, and Mr. Tom Bremer
6 trustee of St. Charles Borromeo, approached the City Council. Mr. Harrington stated they want
7 to have a more visible presence to communicate school events similar to the way events are
8 communicated at Wilshire Park and the high school and they believe an electronic message sign
9 is easier to manage than a manual sign that requires going outside to change the message,
10 especially in the winter. He advised the sign would only be on during certain hours and never
11 overnight and they would keep the message static. He stated they feel an electronic message
12 sign would eliminate the need for unsightly temporary signs and would provide a more visually
13 aesthetic means of communicating to the public and would be located perpendicular to residents
14 across the street. He stated he met with several of the neighbors and there were no dissenters
15 among the residents he talked to. He added they could partner with the City to provide public
16 awareness information on the proposed sign.
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18 Mr. Bremer stated that a manual sign is a burden to change especially during inclement weather
19 and the sign needs to be changed frequently given the number of activities at the school.
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21 Councilmember Stille stated this is not about St. Charles Borromeo, rather, this is about whether
22 the City wants to allow electronic message signs in churches throughout the community. He
23 stated the Planning Commission discussion centered on whether to allow the Catholic School to
24 have a sign and since this is one parcel with both a church and a school, the sign would be used
25 for church purposes as well and felt that other places of worship would want electronic message
26 signs and for that reason, he was not ready to allow other places of worship to have electronic
27 message signs. He added the City Council vetted the use of electronic message signs at City
28 Hall, Wilshire Park, and the high school when it passed the Sign Code several years ago because
29 it solely represents a public purpose, in other words, the message on those signs is of interest to
30 the entire community and everyone owns the schools and City Hall and that was the City
31 Council's rationale for permitting these signs in front of the schools and City Hall.
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33 Councilmember Jenson stated he would like to see the City Code define illumination
34 requirements as well as timing when digital signs can be on and off, adding he felt the City Code
35 lacked that specification and makes it difficult for him to vote for this as it stands today.
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37 Mayor Faust stated he did not believe the City would use the proposed sign for City business and
38 felt it would violate separation of church and state. He acknowledged St. Charles Borromeo's
39 desire to put information out to the community, but a lot of their population comes from other
40 parts of the metro and he felt the City would be giving them preferential treatment if the sign
41 were allowed. He was not sure the City could craft something so finely so as to only allow St.
42 Charles Borromeo to have an electronic message sign and therefore he could not support the
43 requested text amendment.
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45 Councilmember Roth stated that two public schools have electronic message signs and the City
46 has three churches and he did not think the City would see a lot of electronic pollution. He felt
47 that sending someone out in January to change a manual sign was shortsighted and he would
48 support this text amendment.
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City Council Regular Meeting Minutes
July 8, 2014
Page 4
2 Councilmember Gray agreed with Councilmember Roth and felt that the proposed sign was
3 fairly low key and would not be visible from a long distance. He stated he would like to see the
4 City regulate more of the illumination and any associated nuisance. He also felt the proposed
5 sign looks better than a manual sign and would support the requested text amendment.
6
7 Motion by Councilmember Stille, seconded by Councilmember Jenson, to deny the requested
8 zoning ordinance text amendment and to direct staff to prepare a resolution of denial for
9 consideration at a future City Council meeting.
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11 Motion carried 3-2 (Gray and Roth opposed),
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13 B. Ordinance 2014-03 (or 02); an Ordinance Amending Title XV Land Usage, Chapter 155
14 Sign Code, Section 155.22 of the Zoning Code of the City of St. Anthony illage
15 Pertaining to the Prohibited Signs (St. Anthony Mobil, 2801 Kenzie Terrace). Kelsey
16 Johnson, City Planner, presenting.
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18 City Planner Johnson stated the owners of St. Anthony Mobil have requested a text amendment
19 to allow a stationary electronic sign for the display of gas prices. She reviewed the findings,
20 purpose, and intent of the Sign Code as presented in the earlier request this evening and stated
21 that the Sign Code specifically allows a wide variety of sign types in commercial zones and
22 allows a gas station to have one pylon sign to identify the gasoline brand that is 30' in height
23 with a minimum clearance of eight feet from the basic grade level, not to exceed 150 square feet
24 in sign surface, and one price sign per each frontage having a curb. She explained the applicant
25 has requested a modification to the Sign Code to allow stationary electronic message signs to
26 display gas prices only in all gas stations in the City and stated there are currently six gas stations
27 in the City. She added that requests have been received in the past and historically the City
28 Council has not amended the Code to allow electronic message signs. She advised that the
29 Planning Commission held a public hearing June 23, 2014, and recommended a modified version
30 of the amendment to include limiting the size of the numbers to a maximum height of 18" and to
31 allow up to three rows of pricing per side of the sign.
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33 Councilmember Roth asked if there was anything in the text amendment that would prevent the
34 three rows of numbers to be in text format.
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36 City Planner Johnson stated that the text amendment as proposed would be for gas prices only
37 and any words would be a violation of the Sign Code.
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39 Councilmember Jenson asked about illumination requirements.
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41 City Planner Johnson stated there is a provision in the Code related to glare and the City would
42 enforce the ordinance if glare was measured at the property boundaries and added there is not a
43 specific provision in the Code related to illumination and staff would look to the glare ordinance
44 if it becomes a nuisance. She stated the Planning Commission discussed the dimming feature of
45 the proposed sign but this is not a requirement of the Code, however, the applicant indicated the
46 automatic dimming feature is a standard function of the sign.
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City Council Regular Meeting Minutes
July 8, 2014
Page 5
Councilmember Roth stated the applicant is asking for one row of numbers to display gas prices
2 and asked about the Planning Commission's rationale to allow three rows of prices.
4 City Planner Johnson stated the Planning Commission discussed the existing sign that has three
5 rows of gas prices and the Planning Commission wanted to allow the applicant to continue to
6 advertise three prices even though the applicant requested only one.
8 Mr. Roger Bona, owner, and Mr. Thomas Archambault, manager of St. Anthony Mobil,
9 approached the City Council. Mr. Archambault stated they would like an electronic message
10 sign for their gas prices because it is easier to change the prices, especially in winter, and an
1 I electronic message sign would look better than the current sign. He stated the text amendment
12 would limit the amount of text on signs at other gas stations and he felt that would improve the
13 image of gas stations in the community. He stated all surrounding communities allow these
14 signs and they want to stay economically viable by having a sign that is easy to see during the
15 day and that dims at night making it easy for motorists to see the gas price.
16
17 Mr. Bona stated that St. Anthony is the only community within twenty miles that does not allow
18 these signs and felt their request was overdue, simple, and fit in with the City.
19
20 Mr. Archambault stated they recently signed a contract to continue selling Exxon Mobil gas and
21 were provided with funds to enhance the appearance of the gas station and they would like to use
22 the funds toward an electronic message sign.
23
24 Councilmember Gray expressed support for the text amendment, adding that he felt the City
25 Council needs to look at how it can control brightness and color of these signs. He
26 acknowledged the City Council's desire to avoid a proliferation of signs but would rather focus
27 on figuring out how to have less of an eyesore rather than prohibiting these signs entirely.
28
29 Councilmember Stille felt this matter should go back to the Planning Commission to further
30 refine the ordinance to include regulations prohibiting flashing or moving text, that regulate
31 dimming, and that prohibit advertising except for gas prices, and that also addresses the zoning
32 issue, adding that the City currently has one gas station not in a commercial district and he felt
33 the ordinance could be concisely crafted in such a way to meet the goals of the community.
34
35 Mayor Faust stated he was not sure he wanted to be like all other cities that allow electronic
36 message signs and did not think there was a crying need in the community for these types of
37 signs adding he was concerned about other commercial businesses wanting these signs, e.g.,
38 Culver's and Applebee's, and how to differentiate these commercial entities from gas stations.
39
40 Councilmember Roth stated he would not support the text amendment as written and did not
41 agree with the Planning Commission's recommendation to allow three rows of numbers when
42 the applicant only asked for one row of numbers.
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44 Motion by Councilmember Gray, seconded by Councilmember Jenson, to table action on this
45 item and direct staff to revise the applicable ordinance pursuant to the City Council's discussion,
46 including regulations related to illumination and glare, restrictions related to gas stations only,
47 and specifying one row of gas prices, and to bring this matter back to the Planning Commission
48 for recommendation.
s
City Council Regular Meeting Minutes
July 8, 2014
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City Planner Johnson stated the 60 days expires on July 21' and could be extended sixty days to
September 20, 2014.
Councilmember Gray requested a friendly amendment to the Motion to allow for a 60 -day
extension up to 120 days from the date of the application.
Councilmember Jenson seconded the friendly amendment.
Motion carried 3-2 (Faust and Roth opposed).
GENERAL BUSINESS OF COUNCIL.
A. Organized Collection. Mark Casey, City Manager, presenting.
City Manager Casey advised that on June 29, 2014, the City completed its 60 -day negotiation
period with Allied Waste, Republic Services, and Walters and on June 30, 2014, the City
Council received the haulers' proposal and draft agreement at a Special City Council meeting
along with a memo from City staff detailing the negotiation process. He presented four options
to the City Council, including setting a date for a public hearing to take action on the haulers'
proposal and draft agreement; directing staff to continue negotiations with the haulers to address
concerns; rejecting the proposal as is and directing staff to create a resolution appointing an
organized collection options committee; or rejecting the proposal and terminating further
organized collection efforts at this time. He explained that the City provided sixteen priorities at
the start of the negotiation period and the haulers were asked to devise a proposal that meets
these priorities and pointed out that any one priority is not intended to have weight over another.
He stated the City also provided draft specifications to the haulers addressing the priorities and
the haulers requested deletion of the provision regarding services provided to City -owned
buildings and special events because these items were too difficult to work out under a
consortium system. He stated that the City believes that priority #4 (enhance public awareness)
is essential to achieve waste reduction and recycling and the draft agreement provides that the
haulers will collaborate with the City on public education and awareness. He stated the haulers
would meet priority #6 (improve recycling, composting, and waste reduction) by submitting an
organic waste collection plan by the end of 2015 to meet the State mandate, adding that while the
City supports this goal, staff understands that haulers intend organic recycling to be available as
an added cost. He stated that City staff agrees with the proposal that a zone -based system will
improve safety and reduce road impacts in response to priority #7 (improve safety). He advised
that City staff agrees that uniform services and pricing naturally arise from an organized
collection system as part of priority #8 (improve standardization of service options) noting that
this priority also strives for service options that best fit individual households and the proposal
includes several service options but noted that the haulers have indicated they would charge the
same price for small trash cart (every other week) service and small trash cart (weekly) service.
City Attorney Whitman discussed priority #9 related to value of services and price and explained
the City engaged the services of Foth Infrastructure & Environment, LLC, ("Foth") to properly
assess whether the price submitted and proposal meets this priority. He advised that the
consultant compared current prices with proposed prices and also compared proposed prices with
other cities and overall, staff believes that many residents will see a decrease in current rates
City Council Regular Meeting Minutes
July 8, 2014
Page 7
1 although it is difficult to know how much that decrease will be because of the variance in rates in
2 the current open hauling system and the unclear base price standards from which to determine
3 savings. He explained that when the haulers presented their prices, they used as a base price
4 standard what they referred to as "current market price" derived from an average price charged
5 to customers among all three haulers and factoring in their market share. He noted there is a
6 conflict with the current market price and what haulers have represented to staff in their
7 hauler/recycling license application forms that require a hauler to list the total fees charged. He
8 explained that City Code requires the licensee to file a schedule of proposed rates to be charged
9 during the license period and provide fourteen days' written notice to the City and its customers
10 of any change in rates and the City does not have any record of proposed changes in rates so the
11 City believes it can rely on the current listed prices on the application forms as the actual fees to
12 be charged. He stated the proposal eliminates the haulers' ability to compound additional fees
13 such as administrative fees, environmental fees, or fuel surcharges, adding that haulers currently
14 charge a fuel surcharge that is taxed and the proposal eliminates these extra fees. He pointed out
15 that because the City desires to handle the billing, the City will incur administrative costs that
16 will be passed through to residents, but this amount should remain low in comparison to current
17 fees and the Foth memo provides a very preliminary estimate of $1.74 per household per month.
18
19 City Manager Casey stated that staff believes the proposal meets the City's sustainability goals
20 pursuant to priority #11 (lessen environmental impacts) and the proposal suggests that the
21 haulers will work with the City on improving their efforts in these areas. He stated that City staff
22 agrees that administrative efficiency as well as allocating adequate City resources represent City -
23 focused priorities and agrees that the haulers did not meet this priority, but the proposal and
24 agreement provide a collaborative balance in light of changes inherent to organized collection
25 and the City's desire to manage billing.
26
27 City Attorney Whitman stated the proposal must include identified City priorities, the proposal
28 must reflect existing haulers maintaining their respective market share, and the initial organized
29 collection agreement must be for a period of three to seven years. He advised that the City's
30 priorities are included in the proposal, the haulers collaborated with each other to determine
31 market share and the haulers have represented to the City that the zoned collection routes reflect
32 the hauler's respective current market share, and the haulers have proposed an initial six year
33 tern with three additional optional one year extensions.
34
35 City Manager Casey stated the haulers have indicated the six year initial term and additional one
36 year extensions is consistent with other municipal contracts and the haulers feel a longer contract
37 is necessary to develop a price scenario that benefits residents. He stated the City Council
38 should determine if the proposed prices are in fact truly beneficial to the City and its residents
39 and should also consider the implications of a longer term contract and whether to bind future
40 Councils to the contract.
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42 Councilmember Stille asked if the exclusion of collection services for special events in the City
43 represented a significant dollar impact.
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45 City Manager Casey replied that the City currently is paying that cost separately so the impact
46 would be revenue neutral.
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'Pity Council Regular Meeting Minutes
July 8, 2014
Page 8
Councilmember Roth asked if all communications to residents would be uniform and if the City
would handle distribution of these communications.
City Manager Casey stated it is the City's desire to have uniform communications and at this
time, the City would incur that cost and work with the haulers on communications.
Councilmember Gray requested comment about the gap in price between the proposal and the
comparison of other city's prices prepared by Foth.
Councilmember Jenson asked if the City would need to add additional staff.
City Manager Casey replied that further analysis will need to be done regarding additional staff
and further information will be presented to the City Council on this issue and added that the
City has the infrastructure in place as far as the billing system.
Mr. Dan Krivit, Senior Project Manager at Foth, stated that the FTE cost is estimated at $1.74
and noted that they made some assumptions when preparing the memo in terms of billing
administration and the pass through to residents, adding that cities that handle the billing also
handle delinquent accounts. He stated the public education and awareness component would be
shared but a good portion of this would be the City's responsibility and that is built into the
rough calculation of .5 FTE. He advised that the other city's contract prices were obtained
through a competitive RFP process and the haulers' proposal is largely based on current prices in
an open system.
Mr. Rich Hirstein approached the City Council representing Allied Waste as well as Walters and
Waste Management and stated the haulers would like to point out that they believe they can
handle some of the administrative duties more efficiently than the City without adding any FTE
and they believe the $1.74 estimate would be far less. He stated they fully intend to pay for and
distribute the public education materials and to have these materials all look the same so it looks
like it comes from the City. He stated they also intend to have the hauler's telephone number on
any communication so the City does not have that burden. He indicated they reviewed prices for
each hauler's small, medium, and large containers and averaged that price then lowered it by
25%. He added that the haulers did not know how to divide up the service for special events so
they decided to take that outside of the contract and have a bid process for that service to get the
best price and avoid any conflict.
Councilmember Stille asked if the proposal reflects the haulers' administrative costs.
Mr. Histein replied in the affirmative.
Mayor Faust stated the City's goal is not to take any business away from anyone and to move
forward on the City's sustainability efforts and maintain the City's investment in its
infrastructure, as well as to recognize there are some synergistic efficiencies to be realized in an
organized collection system. He stated the City Council intends to do what is best for its
residents while remaining sensitive to the haulers and the service they provide. He stated he was
concerned about the length of the initial contract especially given the escalators in the contract
that does not provide any room for negotiating and felt that the City should undertake a little
more work before taking action on the agreement.
City Council Regular Meeting Minutes
July 8, 2014
Page 9
2 City Manager Casey agreed to contact the haulers to request a meeting and conduct exclusive
3 negotiations on the price and term of the contract and provide the haulers with an opportunity to
4 present the City with their last and final offer.
6 Councilmember Roth also requested that staff provide the City Council with additional
7 information regarding administrative costs and further refinement as to what that number may
8 be. He also requested that the agreement require the hauler assigned to the majority of alleys to
9 start their day unloaded in order to save as much wear and tear on the alleys as possible,
10 especially since the City is in the process of rebuilding its alleys.
11
12 Motion by Councilmember Gray, seconded by Councilmember Jenson, to direct City staff to
13 continue exclusive negotiations with the haulers to address the City Council's concerns with the
14 proposal and agreement and to come back to the City Council at its first meeting in August.
15
16 Motion carried unanimously.
17
18 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
19
20 City Manager Casey reported that the concrete crushing work has been completed and thanked
21 residents for their patience during this work. He reported that the City had a wind gust during
22 yesterday's thunderstorm that brought down several branches and tree limbs and City staff
23 picked up 18 yards of material and thanked them for their quick response in cleaning up the
24 debris. He advised that as part of the City's goal of increasing information and awareness of
25 projects, the City has developed project information sheets posted on the City's website and the
26 website currently has information about the chip sealing project.
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28 Councilmember Roth — no report.
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30 Councilmember Stille — no report.
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32 Councilmember Gray — no report.
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34 Councilmember Jenson reported on the City Council's special meeting on June 30.
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36 Mayor Faust reported on his attendance at the July 8s MWMO board meeting.
37
38 VIII. COMMUNITY FORUM.
39
40 Mayor Faust invited residents to come forward at this time and address the Council on items that
41 are not on the regular agenda.
42
43 Mr. Ken Brown, 3422 Silver Lane, appeared before the City Council on behalf of Evergreen
44 Townhome Association and stated a number of residents have expressed safety concerns about
45 the number of tanker cars in their area and the condition of the rail bed and have asked whether
46 the City has an emergency response plan. He presented the City Council with a document
47 received from Fire Chief Sitarz called "Emergency Operations Plan" and stated this document is
48 not an emergency response plan that works in a railroad situation and they would like to see the
11
1City Council Regular Meeting Minutes
July 8, 2014
Page 10
I City prepare an emergency response plan for railroad situations. He also requested that the City
2 provide educational material on how residents living by a railroad should respond in an
3 emergency situation and referenced an Emergency Resource Guide from the Department of
4 Transportation. He stated he previously raised the issue of whether the passage going from
5 Silver Lake Road to Foss Road was a valid crosswalk and stated that the City paves this area and
6 plows the snow, but the railroad has posted a no trespassing sign. He stated that trains stop there
7 on a daily basis for extended periods of time and was concerned about safety. He felt the City
8 should clarify whether this is a valid crosswalk and get proper signage in place.
9
10 Mayor Faust stated that the State is aware of the train safety issues and has recently put in for
11 five new railroad inspectors and the City will adjust its operating procedures accordingly.
12
13 Mr. Brown asked whether the organized collection contract includes townhomes.
14
15 Mayor Faust stated the initial agreement provides services to residential units with one to three
16 units and does not include commercial, industrial, or apartments at this time.
17
18 City Manager Casey noted there is a provision in the contract for associations to opt into the
19 contract.
20
21 IX. INFORMATION AND ANNOUNCEMENTS.
22
23 Mayor Faust reported that Village Notes was recently sent out.
24
25 X. ADJOURNMENT.
26
27 Mayor Faust adjourned the meeting at 9:35 p.m.
28
29 Respectfully submitted,
30 Barbara Hughes (TimeSaver Off Site Secretarial, Inc)
31
32 ATTEST: Mayor
33 City Clerk
Saint Anthony Village
DATE: July 22, 2014 Approved:
TO: Mayor and Councilmembers
FROM: License Clerk
ITEM: License and Permits for Approval:
Mechanical License:
Architect Mechanical, St Anthony, MN
Bonfe Plumbing, Heating & Air Service, St Paul, MN
Custom Refrigeration, Golden Valley, MN
Ductwork Heating & Air, Golden Valley, MN
Freedom Heating & Air Conditioning, Minneapolis, MN
Glowing Hearth & Home, Jordan, MN
Rental License:
Applicant: Allen Kluz
Location: 2516 - 2518 37th Ave NE
2600 — 2602 370i Ave NE
Applicant: Griffin Hillbo
Location: 3515 37th Ave NE
Applicant: Highcrest Manor
Location: 3613 37' Ave NE
Applicant: Will Bachmeier
Location: 3100 — 3102 390' Ave NE
Applicant: Jessica Medearis
Location: 4008 Foss Rd NE #202
Applicant: John Tuohy
Location: 2601 Pahl Ave NE
13
14
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5
City of St Anthony Village
Vendor Number
CITY OF ST ANTHONY CHECK REGISTER
Check Issue Dates: 7/23/2014 - 7/23/2014
Page: 1
Jul 15, 2014 08:14AM
Payee Check Number Check Issue Date Amount
12015
A AAFFORDABLE
23834
07/23/2014
951.50
10056
ALLIED MEDICAL PRODUCTS
23835
07/23/2014
86.99
1054
AMERICAN BOTTLING CO
23836
07/23/2014
196.06
1100
ARTISIAN BEER COMPANY
23837
07/23/2014
2,173.85
10115
ASPEN MILLS
23838
07/23/2014
368.00
10116
ASPEN WASTE SYSTEMS INC
23839
07/23/2014
118.61
1013
BELLBOY CORPORATION
23840
07/23/2014
6,273.31
1014
BELLBOY CORPORATION
23841
07/23/2014
162.60
10180
BOND TRUST SERVICES CORPORATION
23842
07/23/2014
900.00
10185
BOUND TREE MEDICAL LLC
23843
07/23/2014
56.09
8544
BOURGET IMPORTS
23844
07/23/2014
276.50
10188
BRAKE & EQUIPMENT WAREHOUSE
23845
07/23/2014
22.49
10215
BUREAU CRIMINAL APPREHENSION
23846
07/23/2014
150.00
10218
BUREAU OF CRIM APPREHENSION
23847
07/23/2014
690.00
1017
CAPITOL BEVERAGE SALES
23848
07/23/2014
13,492.60
10252
CENTERPOINT ENERGY
23849
07/23/2014
2,086.05
10263
CENTURYLINK
23850
07/23/2014
135.85
10290
CITY OF NEW BRIGHTON
23851
07/23/2014
3,240.00
10293
CITY OF ROSEVILLE
23852
07/23/2014
7,282.08
10299
CITY OF ST. PAUL
23853
07/23/2014
412.92
10306
CITY WIDE WINDOW SERVICE INC
23854
07/23/2014
85.66
10307
CIVIC SYSTEMS, LLC
23855
07/23/2014
4,075.00
1010
CLEAR RIVER BEVERAGE COMPANYMPANY
23856
07/23/2014
417.00
1021
COCA COLA REFRESHMENTS USA, INC.
23857
07/23/2014
824.38
10326
COMMERS CONDITIONED WATER
23858
07/23/2014
135.00
10332
COMPTON'S COMMERCIAL CLNG. INC
23859
07/23/2014
3,578.00
1042
CRYSTAL SPRINGS ICE
23860
07/23/2014
365.58
11796
DO GOOD BIZ INC
23861
07/23/2014
377.52
10502
FAUST/JERRY
23862
07/23/2014
84.00
10508
FERGUSON WATERWORKS
23863
07/23/2014
25.00
10517
FIRE SAFETY USA, INC.
23864
07/23/2014
2,125.00
11775
FREEDOM MAILING SERVICES
23865
07/23/2014
53.76
10550
G & K SERVICES INC
23866
07/23/2014
570.91
10554
GCR TIRES & SERVICE
23867
07/23/2014
648.71
1110
GENERAL INDUSTRIAL SUPPLY CO
23868
07/23/2014
21.00
10578
GOPHER STATE ONE CALL
23869
07/23/2014
378.30
10585
GRAINGER
23870
07/23/2014
151.75
1032
GRAPE BEGINNINGS, INC.
23871
07/23/2014
374.75
10588
GRAPHIC SPECIALTIES, INC.
23872
07/23/2014
105.50
10642
HENN CNTY INFO TECH DEPT
23873
07/23/2014
2,194.78
10657
HENNEPIN COUNTY TREASURER
23874
07/23/2014
46,339.11
10661
HENNEPIN COUNTY TREASURER
23875
07/23/2014
674.68
1019
HOHENSTEIN'S, INC
23876
07/23/2014
5,201.30
10684
HOME DEPOT CREDIT SERVICES
23877
07/23/2014
53.09
11961
HOSKA, JIM
23878
07/23/2014
16.08
1027
INDEED BREWING COMPANY
23879
07/23/2014
420.00
10730
INSIGNIA SYSTEMS, INC.
23880
07/23/2014
310.26
1016
JJ TAYLOR DISTRIBUTING
23881
07/23/2014
13,477.55
1004
JOHNSON BROTHERS LIQUOR CO.
23882
07/23/2014
1,629.37
1005
JOHNSON BROTHERS LIQUOR COMPANY.
23883
07/23/2014
5,041.31
1006
JOHNSON BROTHERS LIQUOR COMPANY.
23884
07/23/2014
3,302.57
1044
JOHNSON BROTHERS LIQUOR COMPANY.
23885
07/23/2014
1,903.55
10797
KONICA MINOLTA BUSINESS
23886
07/23/2014
769.65
City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 2
Check Issue Dates: 7/23/2014 - 7/23/2014 Jul 15, 2014 08:14AM
Vendor Number Payee Check Number Check Issue Date Amount
12014
LAMETTRY'S
23887
07/23/2014
3,891.20
10816
LANGUAGE LINE SERVICES
23888
07/23/2014
4.70
12013
LAWN & BEYOND LLC
23889
07/23/2014
3,062.94
10851
LILLIE SUBURBAN NEWSPAPER
23890
07/23/2014
69.01
10833
LMCIT
23891
07/23/2014
29,415.32
10882
MAMA
23892
07/23/2014
20.00
11985
MANSFIELD OIL COMPANY
23893
07/23/2014
17,615.46
10893
MARSHALL CONCRETE PROD
23894
07/23/2014
237.41
12011
MASON, NIKKI
23895
07/23/2014
3.77
10939
MIDWAY FORD
23896
07/23/2014
4.45
10947
MIDWEST SIGN & SCREEN PRINTING
23897
07/23/2014
37.38
10958
MINN UI FUND
23898
07/23/2014
234.80
11025
MINNESOTA CONWAY FIRE & SAFETY
23899
07/23/2014
52.00
11871
MINNESOTA DEPT OF LABOR & INDUSTRY
23900
07/23/2014
20.00
11019
MISTER CAR WASH
23901
07/23/2014
60.25
11085
MURPHY S SERVICE CENTER
23902
07/23/2014
38.50
1051
NEW FRANCE WINE COMPANY
23903
07/23/2014
57.50
11131
NORTH SUBURBAN ACCESS CORPORATION.
23904
07/23/2014
635.09
11137
NORTHEASTER NEWSPAPER
23905
07/23/2014
499.00
11153
NORTHWESTERN POWER EQUIPMENT
23906
07/23/2014
2,158.38
11163
OFFICE DEPOT
23907
07/23/2014
389.47
11186
PAETEC
23908
07/23/2014
93.38
12012
PAUL & SUSAN JOHNSON
23909
07/23/2014
2,535.26
1012
PAUSTIS & SONS
23910
07/23/2014
594.55
1001
PHILLIPS WINE & SPIRITS
23911
07/23/2014
2,106.30
1002
PHILLIPS WINE & SPIRITS
23912
07/23/2014
4,103.57
2000
PINNACLE DISTRIBUTING
23913
07/23/2014
350.93
11215
PIONEER RIM AND WHEEL CO.
23914
07/23/2014
326.98
11302
RAMSEY COUNTY
23915
07/23/2014
550.00
11318
RECHECK
23916
07/23/2014
15.00
11397
SHARROW LIFTING PRODUCTS
23917
07/23/2014
26.00
11414
SITARZ/MARK
23918
07/23/2014
152.78
11425
SORBY/JAN
23919
07/23/2014
61.00
1036
SOUTHERN - WCW
23920
07/23/2014
307.45
1026
SOUTHERN LIQUOR
23921
07/23/2014
3,835.31
1024
SOUTHERN WINE & SPIRITS - LAKES DIVISION
23922
07/23/2014
1,002.30
1008
SOUTHERN WINE -SPIRITS -AMERICAN DIVISION
23923
07/23/2014
540.35
11994
STERICYCLE INC
23924
07/23/2014
72.15
11502
STREICHER'S
23925
07/23/2014
1,516.25
11536
TASC
23926
07/23/2014
20.00
11539
TAUTGES REDPATH, LTD.
23927
07/23/2014
25,290.00
11545
TEE JAY NORTH, INC
23928
07/23/2014
177.00
11566
TIMESAVER OFF SITE SECRETARIAL
23929
07/23/2014
254.50
11586
TRACY PRINTING
23930
07/23/2014
1,734.59
11591
TRANSPORTATION SUPPLIES INC.
23931
07/23/2014
112.95
11595
TRI STATE BOBCAT, INC.
23932
07/23/2014
6,000.00
11601
TSI INCORPORATED
23933
07/23/2014
755.48
11626
U.S. BANK (PURCHASING CARD)
23934
07/23/2014
5,761.90
11857
ULTIMATE CONSTRUCTION SERVICES
23935
07/23/2014
11,890.00
11633
UNIFORMS UNLIMITED
23936
07/23/2014
363.34
11637
UNITED ELECTRIC COMPANY
23937
07/23/2014
171.65
11666
VANDENBOOM/PAUL
23938
07/23/2014
15.01
11674
VERIZON WIRELESS
23939
07/23/2014
223.75
City of St Anthony Village
Vendor Number
CITY OF ST ANTHONY CHECK REGISTER
Check Issue Dates: 7/23/2014 - 7/23/2014
Page: 3
Jul 15, 2014 08:14AM
Payee Check Number Check Issue Date Amount
11681
VIKING ELECTRIC SUPPLY
23940
07/23/2014
199.07
11682
VIKING INDUSTRIAL CENTER
23941
07/23/2014
226.05
1025
VINOCOPIA
23942
07/23/2014
782.08
11693
W. W. GOETSCH ASSOCIATES, INC.
23943
07/23/2014
1,101.68
11699
WAL-MART BUSINESS CENTER
23944
07/23/2014
7.00
11704
WASTE MANAGEMENT OF WI -MN
23945
07/23/2014
914.91
12010
WESTMORE FLUID SOLUTIONS LLC
23946
07/23/2014
1,050.00
1034
WINE COMPANY/THE
23947
07/23/2014
178.00
1038
WINE MERCHANTS INC
23948
07/23/2014
1,061.70
1011
WIRTZ BEVERAGE - (GRIGGS)
23949
07/23/2014
11,042.19
1009
WIRTZ BEVERAGE MINNESOTA
23950
07/23/2014
921.50
1018
WIRTZ BEVERAGE MINNESOTA
23951
07/23/2014
13,154.86
11738
WSB & ASSOCIATES, INC.
23952
07/23/2014
49,669.75
11740
XCEL ENERGY
23953
07/23/2014
13,838.56
Grand Totals: 358,419.33
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19
REQUEST FOR COUNCIL CONSIDERATION
Report Date: July 22, 2014
Massage Business License Suspension for Tropical Treat Massage located at 2500 Highway 88.
REVIEW:
Pursuant to the City's authority, including City Code section 111.350 and the City's general
authority to protect the morals, health, safety, and general welfare of the public, City Staff
recommends that the Massage Business License for Tropical Treat Massage be suspended for
the time between July 1, 2014 and the final determination of the applicant's guilt or innocence
from his July 1, 2014 arrest charge for the crime of criminal sexual conduct in the fourth degree.
In City Code section 111.010(C) it requires all licensees to "at all times comply with all
applicable provisions of this code and any other laws, rules, or regulations applicable to the
business." The license holder's violation additionally carries special weight in light of the City's
concerns for the morals, health, safety, and general welfare of the community in relation to
massage businesses, as articulated in City Code section 111.341(A).
20
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21
1"r thr
TO: Mayor and City Council
FROM: Mark Casey, City Manager
RE: Long Term Police Contracts
DATE: July 22, 2014
Attached is the proposed five-year Contract Agreement for Police Services for both the cities of Falcon
Heights and Lauderdale. The 2015 fee would be $634,386 for each city or a 2.8% increase from 2014.
Falcon Heights and Lauderdale's City Councils have approved the proposed contract.
We believe resiliency and sustainability are core attributes for which all cities strive. These elements
span all aspects of a city's operation. Continuity of operations ensures continued functions of core city
responsibilities over a wide variety of potential emergencies, along with the ability to perform day to
day business.
Our current model of contracting law enforcement services to Falcon Heights and Lauderdale has been
very successful, and after 20 years of productive mutually beneficial services, begs for a longer-term
contractual relationship that can accomplish several things:
1. Recognize our already long-term relationship.
2. Provide some stability and some assurances to all involved cities.
3. Stabilize the police department and help to recruit/retain qualified and experienced officers.
All three cities mutually benefit from our current police contractual relationship, and all three cities can
also benefit from a longer-term contractual relationship as well. Like private business, we all function
better and more efficiency when there is stability within our business environment. Stability and
strength are born from expectations, and when expectations can be reliably forecast, energy can be
focused in areas of the greatest concern and benefit for the citizens we serve.
In order to provide an appropriate level of comfort for all three cities, I proposed adding a "re -opener"
or trigger to the term portion of the contract that if the fee increase is greater than 3 percent (3%). If
the re -opener does not occur, then the contract is automatically renewed. If the re -opener does occur,
then staff will meet with the respective cities. St. Anthony will continue to provide an annual budget and
the annual meeting with the mayors would also continue.
22
Long Term Police Contracts Memo
Page 2
Law enforcement is one of the most visible arms of city government, and is also the most expensive.
Stabilization of this expense and forecasting this model years in advance will simply allow for a more
resilient and sustainable financial relationship. This type of model will also allow the planning and
consistency necessary to be as responsive to our tax payers as possible. Simply put, our existing long-
term relationship could be effectively enhanced for all three cities with a long term contract. This would
recognize our 20 year successful and mutually beneficial relationship and provide all three cities the
financial stability for continuity of operations years into the future.
Attachments: Contract Agreement for Police Service — Falcon Heights
Resolution 14-054; a resolution Approving the Contract Agreement for Police Services
with the City of Falcon Heights for the Period of 2015 through 2019 and Authorizes the
Mayor and City Manager to Execute Said Agreement.
Contract Agreement for Police Service — Lauderdale
Resolution 14-055; a resolution Approving the Contract Agreement for Police Services
with the City of Lauderdale for the Period of 2015 through 2019 and Authorizes the
Mayor and City Manager to Execute Said Agreement.
23
Contract Agreement for Police Services
Page 1
CONTRACT AGREEMENT
FOR POLICE SERVICES
This Agreement is made and entered into as of 2014 between the CITY OF ST.
ANTHONY, a municipal corporation under the laws of the State of Minnesota ("St. Anthony") and the CITY
OF FALCON HEIGHTS, a municipal corporation under the laws of the State of Minnesota ("Falcon Heights").
The services to be performed under this Agreement will commence January 1, 2015.
I. PURPOSE
St. Anthony and Falcon Heights have the power within their respective cities to provide for the prevention of
crime and for police protection. Under Minnesota Statutes, Section 471.59, the cities may, by agreement,
provide for the exercise of the police power by one city on behalf of the other city.
This Agreement sets forth the terms and conditions under which St. Anthony will provide police services for
Falcon Heights. St. Anthony will have full authority and responsibility to provide services in accordance with
all enabling legislation under the laws of the State of Minnesota and the ordinances of Falcon Heights. St.
Anthony will provide feedback to the Falcon Heights City Administrator and City Council on a regular and
timely basis, and will actively support the creation of a Joint Advisory Committee pursuant to Section IX of
this Agreement, whose members come from both cities, and whose purpose is to review, monitor, and ensure
a successful relationship between the two cities under this Agreement.
II. INTERPRETATION
This Agreement is entered following the approval by the Falcon Heights and St. Anthony City Councils. This
Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota
III. SERVICES
St. Anthony will provide Falcon Heights with 24 hour police service, and will physically place a certified
officer within the boundaries of Falcon Heights 24 hours each day, except in those instances when the officer
makes an arrest and transports a prisoner, during mutual aid situations, when providing a backup for another
officer, or when called away for a court appearance, booking or similar police matter. Subject to these
exceptions and in normal circumstances, St. Anthony will provide 24-hour police protection and police
presence each day within the City of Falcon Heights. In those instances stated above when an officer is not
physically present in Falcon Heights, St. Anthony will respond to emergency police calls with other officers.
IV. LEVEL OF SERVICES
During the term of this Agreement, St. Anthony will provide to Falcon Heights the same police service
extended to persons and property within St. Anthony, which will include, but not be limited to, the following:
A. Patrol services, with random patrolling of all residential, business and public property areas
during all shifts;
B. Police presence within the boundaries of Falcon Heights 24 hours each day, subject only to the
exceptions noted above;
C. Animal control services as provided within the City of St. Anthony by the animal control
service employed by St. Anthony;
24
Contract Agreement for Police Services
Page 2
D. Dispatching services are to be paid directly by the municipality served by Ramsey County
Dispatch;
E. Enforcement of all ordinances of Falcon Heights which are intended to be enforced by police
officers, with special attention being given to parking, winter and nuisance ordinances;
F. Ticketing for traffic violations will be done routinely during normal shifts;
G. Crime prevention programs that encourage community involvement and investment in the
City of Falcon Heights; in appropriate cases, referrals will be made to the Northwest Youth
and Family Services Youth Diversion Program;
H. Criminal investigations;
Reports on police services and activities, including weekly, monthly and annual police
reports;
Responses to medical emergencies, fires and other emergencies; responses shall include,
where appropriate, securing the scene for fire/rescue personnel, accompanying fire/ rescue
personnel to the hospital upon request of such personnel, and providing follow-up
information to fire/ rescue personnel upon request of such personnel;
K. Officers will be available at Falcon Heights City Hall to answer questions from, and provide
information regarding police activities to Falcon Heights residents, business owners and staff
on an as -needed basis;
L. License inspections, background investigations and license enforcement services as called for
under applicable state law or city ordinances;
M. Review and comment, upon request, of proposed Falcon Heights ordinances affecting police
services or enforcement;
N. Follow-up on reported crimes with the person(s) who reported the crime, including routine
notification by telephone or mail as to the status of the investigation; and
O. Special event traffic patrol services.
V. PAYMENT FOR SERVICES
In consideration of the services to be provided under this Agreement, Falcon Heights will pay St. Anthony an
annual fee of $634,386 for the year 2015, for the police service under this Agreement. St. Anthony and Falcon
Heights shall establish the fee for the services for each subsequent year by each preceding June 15.
VI. METHOD OF PAYMENT
St. Anthony will bill Falcon Heights monthly for 1/12 of the annual fee, and Falcon Heights will promptly
remit payments to St. Anthony within 30 days after receiving each billing from St. Anthony.
VII. LIABILITY
25
Contract Agreement for Police Services
Page 3
St. Anthony will be responsible for all liability incurred as a result of the actions of its employees, volunteers
and agents under this Agreement, and will hold Falcon Heights, its officers and employees harmless for any
liability resulting from actions of a St. Anthony employee, volunteer or agent and shall defend Falcon Heights,
its officers and employees, against any claim for damages arising out of St. Anthony's performance or failure
to perform its obligation under this Agreement. St. Anthony will bear the expense to defend itself and Falcon
Heights in the event of a claim, action or liability including attorney's fees and any deductible amount if the
matter is covered by St. Anthony's insurer. This Agreement is a "cooperative activity," and it is the intent of the
parties that they each shall be deemed a "single governmental unit" for the purposes of liability, as set forth in Minnesota
Statutes, Section 471.59, Subd. la(a); provided further that for purposes of that statute, each party to this Agreement
expressly declines responsibility for the acts or omissions of the other parry.
VIII. ADMINISTRATIVE RESPONSIBILITY
The law enforcement and police services rendered to Falcon Heights will be under the sole direction of St.
Anthony. The standards of performance, the hiring and discipline of officers assigned, and other matters
relating to regulations and policies related to police employment, services and activities, will be within the
exclusive control of St. Anthony. The parties hereto expressly affirm the importance of work force diversity
and St. Anthony agrees to use reasonable efforts, within applicable departmental budgetary limits, to recruit
qualified female and minority police officers.
IX. JOINT ADVISORY COMMITTEE
Both cities will appoint members to a Joint Advisory Committee. The committee will meet at least once a year
to ensure that this Agreement and the services performed pursuant to this Agreement are meeting the
expectations of both cities. Any recommendations of the committee will be strictly advisory.
X. COMMUNICATIONS, EQUIPMENT AND SUPPLIES
St. Anthony will furnish all communication equipment and any necessary supplies required to perform the
services, which are to be rendered under this Agreement.
XI. COOPERATION AND ASSISTANCE AGREEMENTS
Falcon Heights will be included in all Cooperative Agreements entered into by the St. Anthony Police
Department with other police services units.
XII. HEADQUARTERS
Headquarters for services rendered to Falcon Heights under this Agreement will be located at offices owned
or leased by St. Anthony. The citizens of Falcon Heights may notify headquarters or Ramsey County radio
dispatch for police services requested either in person or by some other means of communication. St. Anthony
officers may take routine telephone calls and complete routine reports for Falcon Heights at the Falcon
Heights City Hall, and Falcon Heights will have facilities available to the officers at Falcon Heights City Hall
for this purpose. The facilities will include a desk, telephone, fax and copier.
XIII. EMPLOYEES OF ST. ANTHONY
Officers assigned to duty in Falcon Heights will at all times be employees of St. Anthony. All obligations with
regard to workers compensation, PERA, withholding tax, insurance and similar personnel and employment
matters will be the obligation of St. Anthony. Falcon Heights will not be required to furnish any fringe
26
Contract Agreement for Police Services
Page 4
benefits or assume any other liability of employment to any officer assigned to duty within Falcon Heights
XIV. ENFORCEMENT POLICIES
Enforcement policies of St. Anthony will prevail as the enforcement policies within Falcon Heights. A written
statement of the current enforcement policies of St. Anthony will be provided in writing to Falcon Heights.
XV. ENFORCEMENT OF ORDINANCES OF THE CITY OF FALCON HEIGHTS
St. Anthony officers assigned to duty within Falcon Heights will enforce Falcon Heights' ordinances to the
extent appropriate for enforcement by police officers.
XVI. OFFICERS OF FALCON HEIGHTS
The officer's assigned duty within Falcon Heights will be provided with authority to enforce the laws of the
City of Falcon Heights by proper action to be taken by the Falcon Heights City Council, and while performing
services under this Agreement will be considered police officers of Falcon Heights. The Chief of Police of St.
Anthony will furnish to the Falcon Heights City Administrator the names of all St. Anthony police officers
assigned to Falcon Heights, and all such officers will be appointed officers of the City of Falcon Heights.
XVII. OFFENSES
All offenses within Falcon Heights charged by police officers under this Agreement will be charged in
accordance with Falcon Heights' ordinances when possible; otherwise, the charge will be made in accordance
with the laws of the State of Minnesota or the laws of the United States of America.
XVIII. COMMUNICATIONS
St. Anthony agrees to provide the Falcon Heights Administrator with weekly, monthly and annual police
reports, in a format as is mutually agreed to by the St. Anthony Police Chief and the Falcon Heights City
Administrator.
The St. Anthony Police Chief will regularly communicate with the Falcon Heights City Administrator in order
to ensure that Falcon Heights is knowledgeable about any police activity in the City, and at the request of the
Administrator the Police Chief will make presentations to the Falcon Heights City Council.
XIX. PROSECUTION AND REVENUES
Falcon Heights will pay all costs of prosecution for all offenses charged within its boundaries or under its
ordinances. LEAA funds and confiscated drug funds will be retained by St. Anthony. Fine revenues will be
paid to Falcon Heights. P.O.S.T. training funds will be used for officer training.
XX. CONTINUATION OF AGREEMENT
This Agreement will be effective January 1, 2015 and will continue for a term of five years (until December 31,
2019), or until terminated as described in Paragraph XXI below. In consideration for services provided under
this Agreement, St. Anthony and Falcon Heights shall establish the fee for police services for each subsequent
year by each preceding June 15. If such fee reflects an increase of 3 percent (3%) or more from the prior year's
fee, then the contract in its entirety may be re -opened for negotiation at the election of either St. Anthony or
Falcon Heights. Such election must be made in writing and noticed to the other contracting party by July 15.
If such negotiations do not result in a newly entered contract by January 1 of the subsequent year, then this
Contract Agreement for Police Services
Page 5
contract shall terminate effective as of that same January 1.
XXI. TERMINATION OF AGREEMENT
Either St. Anthony or Falcon Heights may terminate the Agreement by submitting a written notification to
terminate to the City Administrator of Falcon Heights and the City Manager of St. Anthony by July 15.
Termination of this Agreement shall be effective at 11:59 p.m. on December 31 of the same year such written
notification is provided.
XXII. REVIEW OF AGREEMENT
From time to time the terms and conditions of this Agreement shall be reviewed and revised, as St. Anthony
and Falcon Heights deem necessary.
XXIII. ASSIGNMENT
The rights and obligations of the parties under this Agreement will not be assigned, and St. Anthony will not
subcontract for any services to be furnished to Falcon Heights (except as otherwise provided in this
Agreement), without the prior written consent of the other party.
The parties hereto have executed this Agreement as of the date first above stated.
CITY OF FALCON HEIGHTS
By:
Mayor
City Administrator
Date:
CITY OF ST. ANTHONY
By:
Mayor
By:
City Manager
Date:
27
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CITY OF ST. ANTHONY VILLAGE
STATE OF MINNESOTA
114*1971liy0RILI&E,Ell*]
A RESOLUTION APPROVING THE CONTRACT AGREEMENT FOR POLICE
SERVICES WITH THE CITY OF FALCON HEIGHTS FOR THE PERIOD OF 2015
THROUGH 2019 AND AUTHORIZES THE MAYOR AND CITY MANAGER TO
EXECUTE SAID AGREEMENT
WHEREAS, the City of St. Anthony Village and the City of Falcon Heights originated a
contractual agreement whereby the City of St. Anthony Village agreed to
provide police services to the City of Falcon Heights for the period 2007
through 2009; and
WHEREAS, the City of St. Anthony and Falcon Heights negotiated and renewed the
contractual agreement for police services for the period of 2010 through
2013; and
WHEREAS, the City of St. Anthony and Falcon Heights negotiated and renewed the
contractual agreement for police services for the year 2014; and
WHEREAS, the City of Falcon Heights desires to continue the contract for Police
Services with the City of St. Anthony Village and a new long term contract
has been negotiated for the period of 2014 through 2019.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Anthony
Village hereby approves the contract agreement for police services with the City of
Falcon Heights for the period of 2015 through 2019 and authorizes the Mayor and City
Manager to execute said agreement.
Adopted this 22nd day of L 1X 2014
ATTEST:
Barbara J. Suciu, City Clerk
Review for Administration:
Jerome O. Faust, Mayor
Mark Casey, City Manager
M
30
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31
Contract Agreement for Police Services
Page 1
CONTRACT AGREEMENT
FOR POLICE SERVICES
This Agreement is made and entered into as of , 2014 between the CITY OF ST.
ANTHONY, a municipal corporation under the laws of the State of Minnesota ("St. Anthony") and the CITY
OF LAUDERDALE, a municipal corporation under the laws of the State of Minnesota ("Lauderdale"). The
services to be performed under this Agreement will commence January 1, 2015.
I. PURPOSE
St. Anthony and Lauderdale have the power within their respective cities to provide for the prevention of
crime and for police protection. Under Minnesota Statutes, Section 471.59, the cities may, by agreement,
provide for the exercise of the police power by one city on behalf of the other city.
This Agreement sets forth the terms and conditions under which St. Anthony will provide police services for
Lauderdale. St. Anthony will have full authority and responsibility to provide services in accordance with all
enabling legislation under the laws of the State of Minnesota and the ordinances of Lauderdale. St. Anthony
will provide feedback to the Lauderdale City Administrator and City Council on a regular and timely basis,
and will actively support the creation of a Joint Advisory Committee pursuant to Section IX of this Agreement,
whose members come from both cities, and whose purpose is to review, monitor, and ensure a successful
relationship between the two cities under this Agreement.
II. INTERPRETATION
This Agreement is entered following the approval by the Lauderdale and St. Anthony City Councils. This
Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota
III. SERVICES
St. Anthony will provide Lauderdale with 24 hour police service, and will physically place a certified officer
within the boundaries of Lauderdale 24 hours each day, except in those instances when the officer makes an
arrest and transports a prisoner, during mutual aid situations, when providing a backup for another officer, or
when called away for a court appearance, booking or similar police matter. Subject to these exceptions and in
normal circumstances, St. Anthony will provide 24-hour police protection and police presence each day within
the City of Lauderdale. In those instances stated above when an officer is not physically present in
Lauderdale, St. Anthony will respond to emergency police calls with other officers.
IV. LEVEL OF SERVICES
During the term of this Agreement, St. Anthony will provide to Lauderdale the same police service extended
to persons and property within St. Anthony, which will include, but not be limited to, the following:
A. Patrol services, with random patrolling of all residential, business and public property areas
during all shifts;
B. Police presence within the boundaries of Lauderdale 24 hours each day, subject only to the
exceptions noted above;
C. Animal control services as provided within the City of St. Anthony by the animal control
service employed by St. Anthony;
32
Contract Agreement for Police Services
Page 2
D. Dispatching services are to be paid directly by the municipality served by Ramsey County
Dispatch;
E. Enforcement of all ordinances of Lauderdale which are intended to be enforced by police
officers, with special attention being given to parking, winter and nuisance ordinances;
F. Ticketing for traffic violations will be done routinely during normal shifts;
G. Crime prevention programs that encourage community involvement and investment in the
City of Lauderdale; in appropriate cases, referrals will be made to the Northwest Youth and
Family Services Youth Diversion Program;
H. Criminal investigations;
Reports on police services and activities, including weekly, monthly and annual police
reports;
Responses to medical emergencies, fires and other emergencies; responses shall include,
where appropriate, securing the scene for fire/ rescue personnel, accompanying fire/ rescue
personnel to the hospital upon request of such personnel, and providing follow-up
information to fire/ rescue personnel upon request of such personnel;
K. Officers will be available at Lauderdale City Hall to answer questions from, and provide
information regarding police activities to Lauderdale residents, business owners and staff on
an as -needed basis;
L. License inspections, background investigations and license enforcement services as called for
under applicable state law or city ordinances;
M. Review and comment, upon request, of proposed Lauderdale ordinances affecting police
services or enforcement,
N. Follow-up on reported crimes with the person(s) who reported the crime, including routine
notification by telephone or mail as to the status of the investigation; and
O. Special event traffic patrol services.
V. PAYMENT FOR SERVICES
In consideration of the services to be provided under this Agreement, Lauderdale will pay St. Anthony an
annual fee of $634,386 for the year 2015, for the police service under this Agreement. St. Anthony and
Lauderdale shall establish the fee for the services for each subsequent year by each preceding June 15.
VI. METHOD OF PAYMENT
St. Anthony will bill Lauderdale monthly for 1/12 of the annual fee, and Lauderdale will promptly remit
payments to St. Anthony within 30 days after receiving each billing from St. Anthony.
VII. LIABILITY
33
Contract Agreement for Police Services
Page 3
St. Anthony will be responsible for all liability incurred as a result of the actions of its employees, volunteers
and agents under this Agreement, and will hold Lauderdale, its officers and employees harmless for any
liability resulting from actions of a St. Anthony employee, volunteer or agent and shall defend Lauderdale, its
officers and employees, against any claim for damages arising out of St. Anthony's performance or failure to
perform its obligation under this Agreement. St. Anthony will bear the expense to defend itself and
Lauderdale in the event of a claim, action or liability including attorney's fees and any deductible amount if
the matter is covered by St. Anthony's insurer. This Agreement is a "cooperative activity," and it is the intent of the
parties that they each shall be deemed a "single governmental unit" for the purposes of liability, as set forth in Minnesota
Statutes, Section 471.59, Subd. la(a); provided further that for purposes of that statute, each party to this Agreement
expressly declines responsibility for the acts or omissions of the other party.
VIII. ADMINISTRATIVE RESPONSIBILITY
The law enforcement and police services rendered to Lauderdale will be under the sole direction of St.
Anthony. The standards of performance, the hiring and discipline of officers assigned, and other matters
relating to regulations and policies related to police employment, services and activities, will be within the
exclusive control of St. Anthony. The parties hereto expressly affirm the importance of work force diversity
and St. Anthony agrees to use reasonable efforts, within applicable departmental budgetary limits, to recruit
qualified female and minority police officers.
IX. TOINT ADVISORY COMMITTEE
Both cities will appoint members to a Joint Advisory Committee. The committee will meet at least once a year
to ensure that this Agreement and the services performed pursuant to this Agreement are meeting the
expectations of both cities. Any recommendations of the committee will be strictly advisory.
X. COMMUNICATIONS, EQUIPMENT AND SUPPLIES
St. Anthony will furnish all communication equipment and any necessary supplies required to perform the
services, which are to be rendered under this Agreement.
XL COOPERATION AND ASSISTANCE AGREEMENTS
Lauderdale will be included in all Cooperative Agreements entered into by the St. Anthony Police Department
with other police services units.
XII. HEADQUARTERS
Headquarters for services rendered to Lauderdale under this Agreement will be located at offices owned or
leased by St. Anthony. The citizens of Lauderdale may notify headquarters or Ramsey County radio dispatch
for police services requested either in person or by some other means of communication. St. Anthony officers
may take routine telephone calls and complete routine reports for Lauderdale at the Lauderdale City Hall, and
Lauderdale will have facilities available to the officers at Lauderdale City Hall for this purpose. The facilities
will include a desk, telephone, fax and copier.
XIII. EMPLOYEES OF ST. ANTHONY
Officers assigned to duty in Lauderdale will at all times be employees of St. Anthony. All obligations with
regard to workers compensation, PERA, withholding tax, insurance and similar personnel and employment
matters will be the obligation of St. Anthony. Lauderdale will not be required to furnish any fringe benefits or
34
Contract Agreement for Police Services
Page 4
assume any other liability of employment to any officer assigned to duty within Lauderdale
XIV. ENFORCEMENT POLICIES
Enforcement policies of St. Anthony will prevail as the enforcement policies within Lauderdale. A written
statement of the current enforcement policies of St. Anthony will be provided in writing to Lauderdale.
XV. ENFORCEMENT OF ORDINANCES OF THE CITY OF LAUDERDALE
St. Anthony officers assigned to duty within Lauderdale will enforce Lauderdale' ordinances to the extent
appropriate for enforcement by police officers.
XVI. OFFICERS OF LAUDERDALE
The officer's assigned duty within Lauderdale will be provided with authority to enforce the laws of the City
of Lauderdale by proper action to be taken by the Lauderdale City Council, and while performing services
under this Agreement will be considered police officers of Lauderdale. The Chief of Police of St. Anthony will
furnish to the Lauderdale City Administrator the names of all St. Anthony police officers assigned to
Lauderdale, and all such officers will be appointed officers of the City of Lauderdale.
XVII. OFFENSES
All offenses within Lauderdale charged by police officers under this Agreement will be charged in accordance
with Lauderdale' ordinances when possible; otherwise, the charge will be made in accordance with the laws of
the State of Minnesota or the laws of the United States of America.
XVIII. COMMUNICATIONS
St. Anthony agrees to provide the Lauderdale Administrator with weekly, monthly and annual police reports,
in a format as is mutually agreed to by the St. Anthony Police Chief and the Lauderdale City Administrator.
The St. Anthony Police Chief will regularly communicate with the Lauderdale City Administrator in order to
ensure that Lauderdale is knowledgeable about any police activity in the City, and at the request of the
Administrator the Police Chief will make presentations to the Lauderdale City Council.
XIX. PROSECUTION AND REVENUES
Lauderdale will pay all costs of prosecution for all offenses charged within its boundaries or under its
ordinances. LEAA funds and confiscated drug funds will be retained by St. Anthony. Fine revenues will be
paid to Lauderdale. P.O.S.T. training funds will be used for officer training.
XX. CONTINUATION OF AGREEMENT
This Agreement will be effective January 1, 2015 and will continue for a term of five years (until December 31,
2019), or until terminated as described in Paragraph XXI below. In consideration for services provided under
this Agreement, St. Anthony and Lauderdale shall establish the fee for police services for each subsequent
year by each preceding June 15. If such fee reflects an increase of 3 percent (3%) or more from the prior year's
fee, then the contract in its entirety may be re -opened for negotiation at the election of either St. Anthony or
Lauderdale. Such election must be made in writing and noticed to the other contracting party by July 15. If
such negotiations do not result in a newly entered contract by January 1 of the subsequent year, then this
contract shall terminate effective as of that same January 1.
35
Contract Agreement for Police Services
Page 5
XXI. TERMINATION OF AGREEMENT
Either St. Anthony or Lauderdale may terminate the Agreement by submitting a written notification to
terminate to the City Administrator of Lauderdale and the City Manager of St. Anthony by July 15.
Termination of this Agreement shall be effective at 11:59 p.m. on December 31 of the same year such written
notification is provided.
XXII. REVIEW OF AGREEMENT
From time to time the terms and conditions of this Agreement shall be reviewed and revised, as St. Anthony
and Lauderdale deem necessary.
XXIII. ASSIGNMENT
The rights and obligations of the parties under this Agreement will not be assigned, and St. Anthony will not
subcontract for any services to be furnished to Lauderdale (except as otherwise provided in this Agreement),
without the prior written consent of the other party.
The parties hereto have executed this Agreement as of the date first above stated.
CITY OF LAUDERDALE CITY OF ST. ANTHONY
By: By:
Mayor
Mayor
By:
City Administrator City Manager
Date: Date:
36
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CITY OF ST. ANTHONY VILLAGE
STATE OF MINNESOTA
RESOLUTION 14-054
A RESOLUTION APPROVING THE CONTRACT AGREEMENT FOR POLICE
SERVICES WITH THE CITY OF LAUDERDALE FOR THE PERIOD OF 2015
THROUGH 2019 AND AUTHORIZES THE MAYOR AND CITY MANAGER TO
EXECUTE SAID AGREEMENT
WHEREAS, the City of St. Anthony Village (St. Anthony) and the City of Lauderdale
(Lauderdale) originated a contractual agreement whereby the City of St.
Anthony Village agreed to provide police services to the City of
Lauderdale for the period 2007 through 2009; and
WHEREAS St. Anthony and Lauderdale negotiated and renewed the contractual
agreement for police services for the period of 2010 through 2013; and
WHEREAS, St. Anthony and Lauderdale negotiated and renewed the contractual
agreement for police services for the year 2014; and
WHEREAS, the City of Lauderdale desires to continue the contract for Police Services
with the City of St. Anthony Village and a new long term contract has
been negotiated for the period of 2014 through 2019.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Anthony
Village hereby approves the contract agreement for police services with the City of
Lauderdale for the period of 2015 through 2019 and authorizes the Mayor and City
Manager to execute said agreement.
Adopted this 22nd day of July, 2014
ATTEST:
Barbara J. Suciu, City Clerk
Review for Administration:
Jerome O. Faust, Mayor
Mark Casey, City Manager
37
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WE
n
ilia �CYy
TO: Mayor and City Council
FROM: Mark Casey, City Manager
RE: St. Anthony Municipal Fiber Optic Network
DATE: July 22, 2014
As part of the City's strategic initiatives to maintain a quality infrastructure and a robust technological
foundation, staff is requesting the Council to consider the creation of a municipal fiber optic network.
The compact size of St. Anthony makes it relatively cost effective to construct a city fiber network
between its facilities. The establishment of a City -owned fiber network would eliminate the need to
lease a vital component of infrastructure similar to any other City -owned utility. Attached is a proposed
fiber route broken down in three phases. Phase One would be the initial "spine or backbone" to inner
connect City Hall/Police with Fire Station, Marketplace Liquor Store, St. Anthony Village Liquor Store and
Public Works. Phase Two would connect with the City of Roseville and thus Metro Institutional Network
(I -Net). Phase Three would connect remaining City assets such as park shelters, lift stations, wells, water
tower, etc.
Currently, through a franchise agreement with Comcast, the City is provided fiber that serves the City
Hall/Police, Fire Station and Marketplace Liquor Store, but not Public Works Facility or Silver Lake Liquor
Store. The City Network relies heavily on the I -NET for not only connectivity between its facilities but
also for interconnecting to adjacent community networks to access shared technology services. As staff
has been working through franchise agreement negotiations with Comcast, the possibility has been
discussed that the continued use of the I -NET network would no longer be at "no cost". This possible
new cost is anticipated to be approximately $5,900 per month or $70,800 annually for the Liquor
Operation and the City Hall campus. Even with a temporary price break, not all of the City's assets would
be inner -connected with fiber.
Fiber optics networks offer superior for bandwidth, reliability, resiliency and security to meet the every
growing demand for higher bandwidth services and to extend services further. And since fiber optics is
non-metallic, it is not subject to interference from radio or electromagnetic interference making it far
more reliable and secure than copper or wireless transmission.
Creation of this dedicated network would allow for the expansion of capabilities that are not available
using Metro -INET. For example:
Police Department:
The Police Department depends on the technology services provided through the City of Roseville. All
police records systems are housed in the Roseville Data Center where these systems are shared amongst
other local law enforcement agencies to reduce operational and equipment costs. The connection to
these services is currently via the Comcast I -NET. Absent this connection the department would need to
obtain for its own use most, if not all, of the network equipment, servers, and software that are
currently shared with other agencies. This includes:
LETG Records Management Server — This server is hosted in Roseville and supported by LETG.
This server maintains all police records.
File Services—Another shared file server, general file and print services are hosted on servers in
the Data Center.
• Arbitrator — The police in -car camera system stores video evidence files on a shared data system
in Roseville. The Arbitrator back -end server is shared with the police departments in Mounds View, Lino
Lakes, Forest Lake, North St. Paul, and Roseville. To utilize this shared system requires a high —speed,
secure data network to transfer video from police cars to the servers in Roseville.
Operational Improvements:
• Access to Liquor Store Security Cameras - The presence of a high-speed fiber network between
the stores and the police department would allow officers the ability to monitor in real-time the video
security system at both stores from a location within the department. And with an improved network -
based video security system shared through Roseville, access to the in-store cameras is possible from
mobile units.
• Extending Video and Protection Systems— With an in-place fiber optic backbone, additional
network segments could be considered to extend network access to city parks to support expanding the
network video security system to better protect city assets from damage or theft.
Liquor Stores Operational Improvements:
Inventory Management - With high-speed, secured data connectivity directly between the two
stores the inventory system would be synchronized in real-time.
Video Security System - Currently each store operates a separate video security system with
local storage of the captured video. This would be consolidated into a single network based solution
with video storage located off-site (police department). Security video would also be available in real-
time to the police department both in the building and from police mobile units.
Secure Wireless - With wireless available at each store inventory management could be
completed using handheld computers or tablets. Additional checkout lanes through tablet computers
could be provided during promotions and other high volume days.
• IP Telephony — Keeping the two stores interconnected on a single IP phone is necessary to
maintain the current efficiencies realized when the stores moved to IP phones almost 8 years ago. This
allows both stores to better serve customers by direct transfers between stores.
Administration and Finance:
St. Anthony Municipal Fiber Optic Network
July 22, 2014
Administration and Finance:
Like the Police and Fire Department, city administrative services rely on the technology support and
systems provided through the partnership with Roseville and the rest of the 23 agency in the Metro -
INET group. The city currently does not operate any on-site file, print or application servers, telephone
equipment or have access to a local Internet connection. All of these services are obtained through
Roseville and is dependent on the Comcast I -NET to access these services.
Requested Action:
To move this project forward, staff is seeking authorization to Approve Plan and Specifications and
Authorize Advertisement for Bids on Phase One.
If authorization to bid is granted, staff will bring two resolutions to the September 9, 2014 City Council
meeting: Order Improvements and Awarding Contract for Construction. If approved, construction
would anticipate beginning in October and conclude in November, 2014.
Attachments: Proposed Fiber Route
Resolution 14-055; a resolution Accepting the 2014 Municipal Fiber Optic Project Plans
and Specifications and Ordering Advertisement for Bids
41
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CITY OF ST. ANTHONY VILLAGE
STATE OF MINNESOTA
RESOLUTION 14-055
A RESOLUTION ACCEPTING THE 2014 MUNICIPAL FIBER OPTIC PROJECT
PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
WHEREAS, the engineering firm of WSB & Associates, Inc. has prepared plans and specifications for
Phase 1 construction of a municipal fiber optic network to connect the City's liquor stores,
City Hall/police department, and Public Works building.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Anthony Village that:
1.) Such improvements are necessary, cost-effective, and feasible.
2.) Such plans and specifications are hereby approved.
3.) The consulting engineering firm shall prepare and cause to be inserted in the official paper and in the
Finance & Commerce, an advertisement for bids upon the making of such improvements under such
approved plans and specifications. The advertisement shall be published for two times, shall specify the
work to be done, shall state that bids will be opened on or about August 28, 2014, and bids will be
considered by the City Council. Any bidder whose responsibility is questioned during consideration of
the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be
considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check,
bid bond, or certified check payable to the City of St. Anthony Village for Five (5%) percent of the
amount of such bid.
Adopted this 22nd day of July, 2014.
ATTEST:
Barbara J Suciu, City Clerk
Reviewed for administration:
Jerome O Faust, Mayor
Mark Casey, City Manager
U:VCOurxd Meetings 2014 07222014lResa/uiiwi N-=- Accepi Plait do x
43
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45
REQUEST FOR COUNCIL CONSIDERATION FOR COUNCIL CONSIDERATION
Meeting Date: July 22, 2014
Adoption of Safe Routes to Schools Plan.
Before you tonight is the Wilshire Park Elementary Safe Routes to School Plan. The
comprehensive plan outlines the vision and planning of the project, describes existing
conditions in St. Anthony, infrastructure recommendations, program recommendations and
an implementation strategy. Recommended improvements are highlighted on page 17. Staff
is requesting a motion to approve the Wilshire Park Elementary Safe Routes to School Plan.
In February 2013 staff submitted the application for the Safe Routes to School Grant (SRTS).
The City of St. Anthony in a joint venture with the St. Anthony -New Brighton School District
and the Minnesota Department of Transportation was awarded the grant in April 2013. The
grant covered professional planning services.
A planning committee consisted of the following City staff, Chuck Autio, Mark Casey, Jay
Hartman, Kelsey Johnson, Justin Messner and John Ohl. Along with staff, parents and
students of the school district, the committee met numerous times in person and by
conference calls throughout the past year. At the January 28, 2014, City Council meeting Lisa
Austin, Minnesota Department of Transportation and Coordinator for Safe Routes to Schools
presented a general overview of what SRTS is, why it is important and what is being done in
St. Anthony. In addition to the meetings, an open house was held on May 5, 2014 to solicit
comments on the draft plan.
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47
'61a haryC%
REQUEST FOR COUNCIL CONSIDERATION
Meeting Date: July 22, 2014
2014 Goals Review - Second Quarter
Tonight is the second quarter review of the 2014 Goals. Attached are the 2014 Pyramid and
Goals Chart. The chart has a description of the progress that has been achieved for that
particular goal.
Continue single -
hauler initiative
Continue
phosphorus
reduction initiative
Contine Silver
Lake & Mirror
Lake clean-up
Review effect of
tiered water rates
on conservation
Hold a min barrel
and rainwater
gardens workshop
Become a"Green
Step 4 City'
Explore green roof
on water storage
tank
Monitor wood
fires impact
Explore less paper
office concept
Explore alternate
energy ideas
Submit RFP for
Cityl-abs
2014
Mission
Ca0iffia
thoopy
a C%
To be a progressive
and livable community,
a "walkable" Village which is
sustainable, safe and secure.
.........................................
VISION
"Saint Anthony is a vibrant community that values our unique
environment, our fiscal soundness and a tradition of being a desirable
city in which to live, work, learn and play."
STRATEGIC INITIATIVES
Explore joint fiber
Encourage
Explore
Install new
Plan and
partnership
farmers market
Sustainable house
"SAV" signs on
implement new
Complete 2014
in SAVillage
remodel project
secondary City
technology for all
street, utility and
Shopping Center
Implement
accesses
city applications
sidewalk project
Explore Cultural-
housing
Create
Update Hennepin
Examine
Historical Center
rehabilitation
Communication
County mass
feasibility study
Create "Virtual"
and reinvestment
Plan
dispensing plan
of underground
City Hall -24
programs
Create
Continue
utilities
hour access from
Conduct Council
Community
National Incident
Determine
website
Tour of City
Profile (replace
Management
accessible
Consider
Ensure city
CAFR)
Systems training
pedestrian signal
alternative polling
code reflects
Explore use of
for Council/staff
(APS) funding
place (Ramsey Co)
sustainability
Credit Cards —
Continue
Hold city facilities
Conduct a citizen's
initiatives
utility billing
summer survival
open house for
academy
Pursue
Explore Fix -it
school
residents
Continue Night to
Redevelopment
Clinics
Continue crime
Pursue Mirror
Unite
Study
Create project
prevention
Lake area flooding
Explore new
Explore Dog Park
update and
strategies
options
resident open
Create
information
Identify traffic
Explore LED
house event
Technology
sheet
studies on major
Ughting
"Village" in
roadways and
Track"Storm
Business Park
intersections
Pmoflng,
Enhance
(electrical outages)
pedestrian &
bike -friendly
Review adequacy,
routes including
function and size
sidewalks
of public facilities
Create aThreat
Liaison officer
Develop financi
plan for facilities..
and capital assets
Continue grant
tracking
Cooperative
ventures with
other governments
and entities
Plan 2015 levy
and street
improvement
program
Maintain resilient"
workforce
Review I compensation,
staffing and
organizational
structure
Analyze/validate
contracts
Explore LEAN
concept
City of St. Anthony Goals Chart
2014
STRATEGIC INITIATIVES
ENVIRONMENTAL STEWARDSHIP
1 , 1 t�1011� QUALITY INFRASTRUCTURE h
v ROBUST TECHNOLOGY FOUNDATION *1a
QUALITY HOUSING, COMMERCIAL & INDUSTRIAL BUSINESSES
DEMOGRAPHIC DIVERSITY
SAFE, SOUND & PROGRESSIVE COMMUNITY
7
Build and Cultivate Environmental Responsibility
action steps
Continue single hauler discussion initiative
responsibility
CC/MC
comments
Proposal submitted on 7/8
Continue phosphorus reduction initiative
JH/TH
Silver Lake Treatment/Salo Pond& Regional Stormwater Treatment
Continue Silver Lake & Mirror Lake Clean Up
JH/TH
Carp harvest, RCWD grant
Review effect of tiered water rates on conservation
1H/TH/SR
Become a "Green Step 4 City"
MC/1H
Criteria available soon, attended program at LMC Conference
Explore green roof on water storage tank
JH/TH
Monitor wood fires impact
MS/KJ
Planning Commission Work Plan
Explore less paper office concept
BS/ML/SR
Laser fiche Phase I completed
Explore alternate energy ideas
JH/MC
Discussed City Hall roof top demonstration solar installation
Submit RFP for City Labs
KJ/MC
Completed
Maintain and Enhance Infrastructure
'�r
action steps responsibility
Explore joint fiber partnership MC
comments
Municipal Fiber Project -Plans/Spec& Authorize to Bid
Complete 2014 street, utility and sidewalk project JH/TH
In progress
Examine feasibility study of underground utilities JH/TH
Joined and will discuss with Suburban Rate Authority (SRA)
Determine accessible pedestrian signal(APS)funding JH/TH
HSIP Grant& SRTS grant recommendations
Pursue Mirror Lake area flooding options JH/TH
RCWD's Clean Water Fund grant submitted to BWSR
Explore LED Lighting JH/TH
City Hall Parking Lot lights building wall packs
Track" Storm Proofing" (electrical outages) MS
Joined and will discuss with Suburban Rate Authority (SRA)
Review adequacy, function & size of public facilities JO
Facility Study.
Police Dept. office remodel completed.
Police Dept. locker room project completed.
Foster & Encourage Civic Engagement
action steps
Encourage farmer's market in SA Village Shopping Center
responsibililm�_,
MC
!1W comments
In progress
Explore Cultural -Historical Center
MC
Create "Virtual" City Hall - 24 hour access from website
BS
Laser fiche Phase I & GIS
Consider alternative polling place (Ramsey County)
BS
Conduct a Citizen's Academy
JO
Continue Nightto Unite
JO
Scheduled for Tuesday, August
Explore New Resident Open House event
BS
Developed "Welcome to St. Anthony" tri -fold
M
r
Create & Maintain Healthy Neighborhoods
Explore sustainable house remodel project
MC
Implement housing rehabilitation and reinvestment
programs
KJ/MC
Attended Met Council's Housing Summit
Conduct Council Tour of City
1H/MC/KJ
Completed
Ensure city code reflects sustainability initiatives
KJ/MC
Planning Commission Work Plan -working on Solar
Pursue redevelopment study
KJ/MC
Explore dog park
KJ/JH
Park's Commission Work Plan
Create technology "Village" in business park
KJ/MC
Communicate Transparently & Effectively
action steps �respons.Wdy ments
Install new "SAV" signs on secondary City accesses JH Park's Commission Work Plan
Create communication plan
MC/BS
Create Community Profile (replace CAFR)
BS/KJ
Explore use of credit cards - utility billing
MC/SR
Explore Fix -it Clinics
MC
Create project update and information sheet
KJ Silver Lake Treatment Project, Central Park Bio -Swale & 2014 Chip Sealing
Ensure a Safe & Secure Community
action steps cornrykents
Plan and implement technology for all city applications ALL Laser fiche of property address files &GIS
Update Hennepin County mass dispensing plan
JO/MS
Met with Hennepin County and assigned staff
Continue National Incident Management System training for
Council/Staff
MS
Continue Summer Survival school
JO/MS
Completed
Continue crime prevention strategies
JO
In progress - staff had several meetings on renovating and reinventing
Identify traffic studies on major roadways and intersections
JH/TH
HSIP Grant
Enhance pedestrian & bike friendly routes including
sidewalks
JH/TH/KJ
Park's Commission Work Plan/Safe Routes to School
Create a Threat Liaison Officer
JO
Officer assigned
Increase & Maintain Fiscal Strength
action Steps ���nsibility
Develop financial plan for facilities & capital assets
comments
SR Facilities study
Continue grant tracking
ALL HSIP grant
Cooperative ventures with other governments and entities
ALL RCWD water quality/flooding grant
Plan 2015 levy and street improvement program
JH/TH/SR Working toward September 30 Preliminary Levy
Maintain resilient workforce
JD Dept. Heads and other leaders Professional Development with Big River
Consulting
Review compensation, staffing & organizational structure
MC/SJ
Analyze/validate contracts
MC/Sl Long-term Police contract with City's of Falcon Heights and Lauderdale
Explore LEAN Concept
MC Literary review - possible LEAN event with Building Permits process
KEY
CC - City Council MC - Mark Casey SR -Shelly Rueckert
TH - Todd Hubmer MS- Mark Sitarz JH -Jay Hartman
SJ - Schawn Johnson BS- Barb Suciu ML -Mike Larson
KJ - Kelsey Johnson JO -John Ohl