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HomeMy WebLinkAboutCC MINUTES 10111988C= TY (Dr, S T_ ANTHONY C= TY C OUN C S L M= NUT E S O C TO B E R 1 1, 1-988 1 The meeting was called to order at 7:30 P.M. by Mayor Pro Tem Ranallo. 2 ROLL CALL 3 Present for roll call: Marks, Ranallo, Enrooth, Makowske. 4 Absent: Sundland. 5 Also present: David Childs, City Manager 6 Sue VanderHeyden, Assistant to the City Manager 7 SEPTEMBER 27 1988 COUNCIL MINUTES 8 Motion by Marks, seconded by Enrooth to approve with the following 9 changes: 10 Page 5, line 17: Substitute "by" for "be" after "added to". 11 Page 8, line 25: Substitute "by" for "be" after "soon". 12 Page 12, line 33: Delete "after the meeting". 13 Page 13, line 44: Substitute "New" for "Prospective" before "Residents". .i5 Page 14, line 6: Substitute "new" for "prospective" before 16 "residents". 17 Page 14, line 10: Delete "thinking of" after "they're". 18 Page 14, line 11: Substitute "information" for "booklet". 19 Page 14, line 12: Substitute "developing" for "development". 20 Page 14, line 40: Substitute "E" for "A" in "D.A.R.E.". 21 Page 16, line 20: Add "including changes in wording as recom- 22 mended by the City Attorney." 23 Page 16, line 31: Substitute "POLICY" for "POLICE",. 24 Motion carried unanimously. 25 26 Motion by Marks, seconded by Enrooth to grant the following licenses as 27 listed in the October 11, 1988 Council agenda packet. 28 Heating 29 Air Mechanical Inc., Coon Rapids 30 Blaine Heating, Air Conditioning, and Electric, Anoka 31 Rouse Mechanical Inc., Minnetonka �2 Contractors 33 Aqua Mates, New Richmond, WI -2- 1 Gurtek Construction, Inc., New Brighton Porch Masters Inc., Coon Rapids S & S Tree Specialists, Inc., Inver Grove Heights 4 Motor Vehicle Starting 5 Dick's St. Anthony 66 Service, 2600 Kenzie Terrace 6 Motion carried unanimously. 7 Pull Tabs Discussion Tabled Until Council's October 25th Meeting 8 In his October 7th memorandum, the City Manager had reported that a 9 group of service organizations in St. Anthony had formed a coalition 10 to operate charitable pull tab games in the City's two on -sale 11 establishments which they had requested they be allowed to discuss with 12 the Council that evening. However, upon learning that the Mayor would 13 not be present, the coalition spokesman who is a member of the Sports 14 Boosters asked that the meeting be deferred to an evening when the full 15 Council would be present. The discussions were then tabled until the 16 Council's next meeting. 17 CLAIMS 18 Motion by Marks, seconded by Makowske to approve payment of all City 19 accounts payable for September 27 and 30, 1988 in the October 11th 20 agenda packet as well as all City accounts payable listed for October lith which had been distributed prior to the meeting. 22 Motion carried unanimously. 23 Councilmember Makowske asked the City Manager to find out why there had 24 been a $345.00 discount taken from the Stuart J. Bonniwell's billing 25 for $685.00 additional auditing services in conjunction with the 1987 26 financial report. 27 Motion by Enrooth, seconded by Ranallo to approve payments of $2,200.00; 28 $855.00; and $685.00 to Stuart J. Bonniwell, CPA, for professional 29 services in conjunction with the preparation of the financial report for 30 St. Anthony for the year ending December 31, 1987 in accordance with 31 the billing statements in the October 11th Council agenda packet. 32 33 Prior to payment approval for the 34 August, Mr. Childs advised that 35 belonged to the City right now but 36 to provide the document changing 37 Brighton District #282 which was 38 building can be given. Motion carried unanimously. City Attorney's services during the Parkview building essentially was waiting for the school district its name to the St. Anthony/New needed before clear title to the q9 Motion by Marks, seconded by Makowske to approve payment of $875.00 to the Dorsey & Whitney law firm for legal services during August, 1988. -3- 1 Motion carried unanimously. - Motion by Marks, seconded by Makowske to approve payment of $10,255.10 3 to the Briggs and Morgan law firm for legal services during August, 4 1988 relative to the City's lawsuit against the U.S. Army et al in 5 conjunction with St. Anthony's water contamination problems. E Motion carried unanimously. 7 Councilmember Enrooth indicated he thought $4,141.35 for soil testing 8 in conjunction with the signalized pedestrian crossing on Kenzie 9 Terrace was quite high and recommended tabling payment to Braun 10 Engineering Testing until staff had contacted the testing company for 11 additional information related to that charge. 12 Motion by Marks, seconded by Makowske to table action on the $4,852.60 13 bill from Braun Engineering Testing for further information related to 14 their soil testing charge on the Kenzie Terrace project. 15 Motion carried unanimously. 16 Motion by Enrooth, seconded by Marks to approve payment of $4,926.13 to 17 Short -Elliott -Hendrickson, Inc. for engineering services from July 20 18 to August 20, 1988 on the Foss Road Lift Station and Meter Project. 19 Motion carried unanimously. Motion by Makowske, seconded by Ranallo to approve the final payment .&1 of $500.00 to Collins Electric for the signalized pedestrian crossing 22 on Kenzie Terrace. 23 Motion carried unanimously. 24 Mr. Childs had distributed copies of a revised bill from the Fullerton 25 Lumber Company which indicated the final payment for contracting 26 services on the Stonehouse liquor warehouse addition would be $2,475.00 27 and not the $9,453.00 listed in the agenda. He explained that the 28 City would be doing $100.00 of the $2,575.00 work which remained but had 29 now been completed on this project. 30 Motion by Enrooth, seconded by Marks to approve payment of $2,475.00 to 31 Fullerton Lumber Company. 32 Motion carried unanimously. 33 REPORTS 34 COUNCIL 35 36 Mayor Pro Tem Ranallo gave the following insight into the September 21st 38 request from the Association of Metropolitan Municipalities for a 1 voluntary contribution based on municipal size towards the Minnesota League of Cities computer analysis project: 3 *the project had originally been initiated by a small coalition of 4 cities to compile tax data in anticipation of property tax reform 5 legislation proposed several years ago; 6 *Briggs and Morgan developed the first computerized analysis of that 7 information which the law firm is now willing to sell to the LMC and 8 AMM, who intend to update that analysis so their memberships will be 9 able to react knowledgeably to the anticipated 1989 legislative action 10 to retain the Homestead Credit principals in 1990; 11 *the AMM perceives the $185,000 project would primarily benefit the 12 suburban communities who it appears would be at the greatest risk if the 13 Homestead Credit is changed for the aid type program scheduled to go 14 into effect in 1990. 15 Mayor Pro Tem Ranallo said he had personally pushed for a $10,000 16 donation from the League of Minnesota Cities towards the project. 17 Mr. Childs said the tax formula the cities have to use is so complicated 18 and so dependent on what other governmental entities do that it would 19 be almost impossible for any small city to ascertain just exactly what 20 effect the loss of the Homestead Credit in favor of an aid program 21 might have on its budget or its residents' taxes without some sort of ';12 computer program. z3 Both the City Manager and the Mayor Pro Tem indicated there was no 24 assurance that the $185,000 being sought now would cover all the project 25 costs. 26 Councilmember Marks reported the latest Minnesota League magazine had 27 drawn tax comparisons between various communities and he had noted that 28 St. Anthony, which has almost the same population as Savage, had a much 29 larger tax liability than the other metropolitan suburb, which made him 30 perceive the necessity for having exact data on which to judge the 31 tax legislation and protest its inequities. 32 Council Action 33 Motion by Makowske, seconded by Marks to authorize the payment of 34 $500.00 towards the League of Minnesota Cities project to update 35 computer tax analysis data and develop information which would allow 36 the cities to react and participate knowledgeably in the tax reforms 37 proposed for the 1989 legislative session. 38 Motion carried unanimousl 39 Residents to be Encouraged to Take Leaves to Recycling Center A() Councilmember Enrooth suggested an article in the Newsletter might increase the use of the bins available for composting at the Center and 42 help to reduce some of the garbage being hauled to the landfills. -5 - Public Works Department Projects Aimed Toward Greater Safety for Walkers 2 Councilmember Marks commented that he perceived the striping of the 3 walkways in the Silver Lake Road and 29th Avenue intersection would do 4 much to provide the above for those leaving buses and other persons 5 walking along 29th. He then brought up two other areas where 6 conditions might be unsafe which he had mentioned at the last Council 7 meeting. Mr. Childs indicated he would again draw the Public Works 8 Director's attention to problems with the park steps and the protruding 9 manhole cover the next morning. 10 Public Forum on Recvclinq Scheduled for Council's November 22nd Meetin 11 Mayor Pro Tem Ranallo reported he had been "inundated" with calls the 12 previous Wednesday and had four calls waiting for him at home when he 13 returned from a meeting Thursday evening. He said he had a hard time 14 figuring what had prompted the calls until he had gotten a copy of last 15 week's Bulletin where his comments about resident disinterest in the 16 recycling had been highlighted. The Councilmember said many of the 17 calls had not been "anti -recycling but were rather from residents who 18 were disturbed with the process which had been followed in choosing 19 Waste Management as the City's only hauler for recyclable materials. 20 Some indicated they perceived inadequate notice of the hearing had been 21 provided. 22 The Notice of the Public Hearing had been published in the Bulletin on September 7, 1988 and the Bulletin newswriter, Larry Jones, indicated z4 he had used his article which gave the hearing date as a reference for 25 the article the previous week about which the Mayor Pro Tem was 26 speaking. 27 Because of the controversy, Mayor Pro Tem Ranallo indicated he "could 28 no longer be comfortable with going forward with the process without 29 first advertising for bids from waste haulers to do the City's recycling 30 and holding some sort of public forum where the residents would be 31 invited to voice any concerns they had. He said he was certain staff 32 had indicated during the September 27th hearing that the City would 33 be going out for bids during the 90 day waiting period, but now was 34 told that wouldn't be done. 35 Councilmember Enrooth who had served as the Council's liaison person 36 on the Recycling Task Force, responded by saying it was his 37 understanding of the Waste Management Act that the City had conformed 38 to those requirements by seeking proposals from Knutson, Super Cycle, 39 Reuters, and Waste Management, Inc. 40 Mr. Childs affirmed that state law allows cities to contract for solid 41 waste haulers without going for bids as long as there is a 90 day 42 interim between the adoption of the resolution after a public hearing 43 indicating "the City's intent to organize the collection of solid ^4 waste in the City and inviting the participation of interested persons in planning and establishing the organized garbage collection." He 46 reiterated that the September 27th hearing had been held following five 1 meetings of the Recycling Task Force which had considered all the proposals they had received from garbage haulers to do the recycling and concluded Waste Management would probably do the best job for St. 4 Anthony. 5 Councilmember Enrooth said that he perceived the Task Force had actually 6 received "specific bids" from these four vendors. He told the Mayor Pro 7 Tem that Waste Management had not only submitted "the cheapest bid" but 8 also had the most extensive services to provide; were the only bidder 9 who would return all recycling monies to the City; were the only 10 hauler who had a centralized depot available for weighing and 11 separating the materials, which is mandatory; and were the only ones who 12 would provide "free of charge" the necessary containers for both garbage 13 and recyclable materials. 14 He said "no one else met the Task Force criteria or even came close to 15 providing the service the Committee perceived was necessary to meet the 16 Metropolitan Council and County mandates. The Councilmember said the 17 fact that Waste Management already hauls between 60% and 70% of the 18 City's garbage now, was really a minor factor in the Task Force's 19 decision, which was primarily based on the type of service the hauler 20 could provide towards "total recycling with the least amount of trucks 21 on the City streets." Councilmember Enrooth reported only two 22 companies, Waste Management and Knutson had been really serious 23 bidders. He explained that Super Cycle is strictly a recycler who can't 24 handle other types of waste. Reuters had submitted a "late bid" and 25 although their bid was competitive, it was not considered viable because their capacity is limited to half of what they might handle by Hennepin County and the Metropolitan Council. 28 Mayor Pro Tem Ranallo indicated residents who had called him had raised 29 the question of whether Waste Management's bid had been the lowest 30 submitted, and wanted to know specifically what they would have to pay 31 for the service; how long those charges would remain unchanged; and 32 whether they would have to haul the containers down to the curb. 33 Councilmember Enrooth reminded him that all those issues would be 34 addressed at the end of the 90 day waiting period when a contract with 35 whichever hauler is finally selected is negotiated to be approved by the 36 Council. Mr. Childs indicated one of the points which would have to be 37 negotiated would be whether the billing would be handled by the waste 38 hauler or inhouse by City staff. He said he would also guess the 39 contract would contain specifics like the rates, dates of pickup, 40 duration of the contract, and the amount of the contract. Councilmember 41 Enrooth indicated he perceived that the service would be too expensive 42 if the residents mandated that the hauler had to haul the containers 43 down to the curb as some have said Woodlake now does. He also pointed 44 out that there would no longer be garbage cans involved but rather, each 45 residence would be provided with a container on wheels for waste which 46 cannot be recycled and a container for recyclables. He said the 47 alternate proposal open to the City, which would be much more costly, A8 would be to continue with garbage cans which would eliminate automated pickup of garbage and involve more time and handling by the haulers and 50 higher tipping charges at the incinerator. -7 - Mr. Childs wondered if an arrangement could be made with Waste Management to make special collections of garbage from those residents 3 who indicate they are unable to place the containers at curbside but 4 he was certain the rates charged those users would necessarily be much 5 higher. 6 Councilmeiber Enrooth responded to Mayor Pro Tem Ranallo's reports of 7 rumors that "Councilmembers were getting free garbage hauling from Waste 8 Management" by saying none of these claims had been repeated to any of 9 the other Councilmembers as far as he knew. He said he had gotten no 10 calls or had any questions raised about recycling himself in spite of 11 reams of minutes of Task Force and Council meetings; the fact that ten 12 Task Force members were going all over the Village attempting to talk 13 to any resident they could about the issue and there had been articles 14 in both the Bulletin and the Newsletter over the months the Task Force 15 has been working on and talking to vendors about a plan. 16 Councilmember Marks indicated he perceived this was just another 17 incidence of "difficulty in communicating with the public" which the 18 City officials have experienced year after year without finding a 19 solution. He said he didn't think the City could rely only on the 20 press to get the message across but perceived the notice in the 21 Newsletter, which is going out with the water and sewer billing next 22 week, might reach some of the residents who apparently are missing the 23 articles which have been appearing in the Bulletin. He suggested that 24 article could enumerate the reasons the Task Force had for recommending Waste Management do the recycling and might even generate more response 46 when residents realize there is a 90 day waiting period for them to 27 express their concerns to staff or Councilmembers. 28 Mr. Childs added that the City Hall staff had received only two calls 29 so far, one which asked for more information on the issue, but 30 indicated no strong feeling either way, and the other from a resident 31 who protested having to haul trash out to the street and said there 32 wasn't room in her garage to store waste containers. 33 When Mayor Pro Tem Ranallo indicated he wasn't comfortable about "not 34 advertising for bids and just assigning a hauler to do the City's 35 recycling" because he expected the same raise in these rates as had been 36 experienced by St. Anthony cable subscribers, Councilmember Enrooth 37 indicated he could see no comparison between the two because Congress 38 had removed any controls the City might have had over cable service 39 charges and St. Anthony was only one of 10 communities who granted 40 that franchise while only the City will be responsible for the recycling 41 contract. He said Waste Management wanted a three to five year 42 contract, preferably five, which would contain a constant rate figure 43 to guaranty them a return on their investment in containerization and 44 a flexible charge to reflect what they have to pay Hennepin County to 45 dump the waste which can't be recycled. The Councilmember said the 46 County had already indicated they would be charging $75.00 per ton. He A7 also pointed out that the residents' charges would be based on how well St. Anthony recycles because theoretically, if the City's waste is cut 49 by 1/3, there should be no substantial increase in what residents are we paying now. But if the City continues to generate the same amount of garbage it has been, their rates would rise substantially. He added that all the trash haulers who had submitted proposals had verified that was what would happen no matter which service was selected by the Council. 6 Councilmember Makowske suggested that because both residents and haulers 7 have been given a 90 day period to comment between the September 27th 8 hearing and the date when the Council can appoint a hauler to collect 9 recyclable materials, the later the Council held the public forum, the 10 more concrete information would be available on which to base a 11 decision. She said by the end of November the Council should have more 12 specific data related to rates which would be charged; what day 13 collections would be made; what the containers would look like; whether 14 they would have to be curbside; and what's to be done with grass 15 clippings and leaves. 16 Mayor Pro Tem Ranallo reiterated his concerns that without official 17 bids being taken, the Council would be opening itself to a lot of 18 criticism from the residents when their garbage bills start going up 19 to $20 or $25 a month. 20 Councilmember Enrooth reiterated that he perceived that would happen 21 only because the residents don't understand that all haulers would be 22 paying the same $75.00/ton to Hennepin County for each load they haul 23 to the incinerator which is going to raise their bills no matter who 24 takes care of the City's recyclable materials. The Councilmember said he perceived it would be up to whoever takes such calls to clearly 46 explain the issues to the callers because as far as he could see, the 27 City had done everything it could to inform the public about what was 28 going to happen through newspaper and City Newsletter articles and then 29 holding a public hearing on the Task Force's recommendations where the 30 format had attempted to present a clear explanation of the issues which 31 were involved and invited public comments and questions. He added that 32 he understood the Public Works Director had sought proposals from every 33 hauler who services the City now as well as any other companies who had 34 the capability to handle the whole community. Only four companies had 35 submitted bids and only two of these, Knutson and Waste Management, had 36 accepted the Task Force invitation to appear before them. Woodlake and 37 other haulers who were contacted were not big enough to handle the whole 38 City, were only set up to handle recyclable materials, or were not 39 interested. 40 Sue VanderHeyden agreed to add the public forum date to the Newsletter 41 article which invited residents to call the City offices if they have 42 any further questions or concerns about recycling or the process which 43 the City is following. 44 The Public Forum which is to be held during the Council's November 45 22nd meeting, would be advertised on the City's bulletin board, Cable 46 TV, and press releases to both the Bulletin and the Northeaster, in A7 addition to the Newsletter. 48 DEPARTMENT AND COMMITTEE REPORTS The following in the agenda packet were ordered filed for future reference: 3 *September Fire Department report 4 *September Liquor Operations Sales Summary 5 *Hance & LeVahn report of cases they had prosecuted for the City 6 in the Hennepin County District Court up to and including 7 September 21, 1988 8 *August Police Department report 9 *The September Police Department report, which had been dis- 10 tributed before the meeting, was also filed. 11 Police Deuartment Computerization Approved as Recommended 12 In his October 7th memorandum, Mr. Childs had reported the Police 13 Chief's recommendation that both the computer and the software which 14 were approved in the 1989 budget be ordered now. Because of impending 15 increases, it is recommended that the software be ordered now and be 16 delivered and paid for in January, 1989. The dollars are available 17 for part of the hardware to be purchased in 1988, also to beat a price 18 increase. The remaining hardware to include the printer would be 19 purchased in 1989 depending on staff's final decision about the printer 20 configuration. Copies of the bids were attached to the memorandum for 21 Council reference. 2.2 Council Action z3 Motion by Enrooth, seconded by Marks to authorize the purchase of the 24 computer hardware through District #282 for $4,062 and to order the 25 $8,435 LEADERS software package, including the training and maintenance 26 contract from CPSI for delivery and payment in January, 1989, in 27 accordance with staff's recommendation reported in the City Manager's 28 October 7th memorandum. 29 Motion carried unanimously. 30 CITY MANAGER REPORTS 31 October 4. 1988 Staff Meeting Notes 32 The staff report was accepted without comment. 33 Council Authorizes Expenditure of UI) to $1.400 for Community Center 34 Chairs 35 In his October 7th memorandum, Mr. Childs had explained that the School 36 District would be removing the chairs which they own in the Center now 37 that the City has acquired the Parkview building and had given the 38 prices quoted by the three companies from whom staff had taken bids for 39 their replacement. He recommended accepting the lowest bid of $1,202.02 ^r) from Surplus Office Supply contingent upon his personal inspection of the equipment to assure its acceptability. -10- 1 Council Action z Motion by Ranallo, seconded by Marks to authorize staff to spend up to 3 $1,400 for chairs for the SAV Community Center building. 4 5 NEW BUSINESS Motion carried unanimously. 6 License Fees Established for City Alarm Users 7 Motion by Marks, seconded by Enrooth to adopt Resolution 88-041 with 8 the deletion of the word "annually" after $25.00 in the second 9 paragraph. 10 RESOLUTION 88-041 11 A RESOLUTION RELATING TO ALARM USER FEES 12 Motion carried unanimously. 13 $112,850.95 of St Anthony Boulevard Project to be Assessed Against Two 14 Benefited Property Owners 15 Mr. Childs explained that the reconstruction of St. Anthony Boulevard 16 between the Burlington Northern Railroad Bridge and the south City limit 17 line had cost $227,700.11, of which the City would be paying $164,849.16 and $112,850.95 would be assessed to the two benefited property owners, 19 Gross Golf Course and Sunset Memorial Cemetery. In accordance with the 20 City's Assessment Policy, these property owners would be assessed for 21 only what it would cost to construct a residential 8 foot wide road 22 section of a 5 ton design and the cost of curb and gutter. 23 Council Action 24 Motion by Makowske, seconded by Marks to adopt Resolution 88-042. 25 RESOLUTION 88-042 26 A RESOLUTION DECLARING COST TO BE ASSESSED AND 27 ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL M 29 30 Motion carried unanimously. 31 The copy of the proposed ordinance in the agenda packet indicated the 32 Mayor would be receiving a monthly salary of $375.00 and the other four 33 Councilmembers $250.00 starting December 1, 1989, after the 1989 34 General Election, as approved in the 1989 budget. Council Action -11- 1 Motion by Marks, seconded by Enrooth to approve the first reading of ? Ordinance 1988-010. 3 ORDINANCE 1988-010 4 AN ORDINANCE RELATING TO MAYOR AND COUNCILMEMBER 5 SALARIES, AMENDING SECTION 125:00 OF THE 1973 6 CODE OF ORDINANCES BY ADDING A SECTION 7 Motion carried unanimously. 8 Judges List Approved for the November 8th General Election 9 Motion by Marks, seconded by Ranallo to approve the above as listed in 10 the City Clerk's October 4th memorandum. 11 Motion carried unanimously. 12 Bids Accepted to Install a New Heating/Ventilation/Air Conaitioning 13 System in the City Fire Station 14 In his October 7th memorandum, Mr. Childs had discussed the installation 15 of the above as part of the updating process for that building which 16 would be paid from the General Reserve Fund budget. Three companies had 17 bid on the project and copies of their bids were attached to the City 18 Manager's memorandum. The Council accepted staff's recommendation that 19 the lowest bidders be accepted for the project. .0 Council Action 21 Motion by Marks, seconded by Makowske to accept the following quotes for 22 a new heating/ventilation/air conditioning system for the City fire 23 station: 24 $7,200 from Arco for HVAC equipment; 25 $13,200 from Advanced Mechanical Contractors for 26 demolition/installation. 27 The Council further authorizes that not more than $2,500 be paid out for 28 the electrical work. 29 Motion carried unanimously. 30 UNFINISHED BUSINESS 31 Motion by Makowske, seconded by Enrooth to approve the third reading and 32 adopt Ordinance 1988-009. 33 ORDINANCE 1988-009 34 AN ORDINANCE REGARDING DEFERRED COMPENSATION AND -15 PAID HOLIDAYS FOR EMPLOYEES; AMENDING SECTION 135:15; SUBD. 5 AND SECTION 135.39 - PERSONNEL s7 OF THE 1973 CODE OF ORDINANCES -12- 2 ADJOURNMENT Motion carried unanimously. 3 Motion by Marks, seconded by Enrooth to adjourn the meeting at 8:45 4 P.M. for an Executive Session on the water pollution litigation which 5 followed immediately. [7 7 Respectfully submitted, 8 Helen Crowe, Secretary 9 ���// V'�e��e 10 Mayor 11 ATTEST• 12 City Clerk 13 Motion carried unanimously.