HomeMy WebLinkAboutCC PACKET 09232014'n
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CITY COUNCIL MEETING AGENDA
September 23, 2014
7:00 p.m.
Call to Order.
Pledge of Allegiance.
Roll Call.
Consideration, discussion, and possible action on all of the following items:
Approval of the September 23, 2014, City Council Meeting Agenda. (action requested.)
II. Proclamations and Recognitions.
A. Kiwanis Peanut Day September 26, 2014. (pp. 1-2)
B. Certificate of Appreciation to the St. Anthony Fire Department from Lt. Colonel Eric DiNatale.
III. Consent Agenda.
These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a
Councilmember or citizen so requests, in which the item will be removed from the Consent Agenda and placed elsewhere on the
agenda.
A. Approval of September 9, 2014, City Council meeting minutes. (pp. 3-10)
B. Licenses and Permits. (pp. 11-12)
C. Claims. (pp. 13-16)
D. Resolution 14-061; a resolution appointing the Election Judges for the 2014 General Election. (pp. 17-20)
IV. Public Hearing. None.
V. Reports from Commission and Staff. None.
VI. General Business of Council.
A. Presentation on Fire Prevention /Education. Captain Chris Fuller and Firefighter Mattie Jaros will be
presenting. (pp. 21-28)
B. Resolution 14-062; a resolution Approving Redpath and Company as the City Auditor for Auditing Years
2014 and 2015 and Authorizing the Mayor and City Manager to Execute Such Contract. Mark Casey, City
Manager will be presenting. (pp. 29-40)
C. Ordinance 2014-04; an Ordinance Terminating a Moratorium on the Creation, Establishment or
Operation of Businesses that Sell Electronic Cigarettes and on the Sampling of Electronic Cigarettes and
Related Products in Businesses. Mark Casey, City Manage will be presenting. (pp. 41-44)
VII. Reports from City Manager and Council members.
VIII. Community Forum.
Individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the
podium, sign their name and address on the form at the podium, state their name and address for the Clerk's record, and limit their
remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer
the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda.
IX. Information and Announcements.
X. Adjournment.
Our Mission is to be a progressive and livable community, a walkable village, which is sustainable, safe and secure.
1
Elo" r A I I
601t7oki I a
MW
PROCLAMATION
WHEREAS, the Kiwanis Club of St. Anthony Village is an
organization dedicated to helping the youth of
St. Anthony community educationally and
spiritually; and
WHEREAS, the Kiwanis Club of St. Anthony Village is also
committed to other community services; and
WHEREAS, in order to raise funds for its many programs, the
Kiwanis Club of St. Anthony Village has requested
a day be set aside in St. Anthony Village for
the sale of peanuts.
NOW, THEREFORE, BE IT RESOLVED, the St. Anthony
Village City Council hereby designates
FRIDAY, SEPTEMBER 26, 2014 as
ST. ANTHONY KIWANIS PEANUT DAY
Mayor
September 23, 2014
2
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3
I CITY OF ST. ANTHONY
2 CITY COUNCIL REGULAR MEETING MINUTES
3 SEPTEMBER 9, 2014
4
5 CALL TO ORDER.
6
7 Mayor Faust called the meeting to order at 7:00 p.m.
8
9 PLEDGE OF ALLEGIANCE.
10
11 Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
12
13 ROLL CALL.
14
15 Present: Mayor Faust; Councilmembers Gray, Jenson, Roth, and Stille.
16 Absent: None.
17 Also Present: City Manager Mark Casey, Finance Director Shelly Rueckert, and City Engineer
18 Justin Messner (WSB & Associates).
19
20 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
21 ITEMS.
22
23 I. APPROVAL OF SEPTEMBER 9, 2014, CITY COUNCIL MEETING AGENDA.
24
25 Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve the City
26 Council Meeting Agenda of September 9, 2014.
27
28 _Motion carried unanimously.
29
30 II. PROCLAMATIONS AND RECOGNITIONS - NONE.
31
32 III. CONSENT AGENDA.
33
34 A. Consider August 26, 2014, City Council meeting minutes;
35 B. Consider licenses andep rmits;
36 C. Consider payment of claims; and
37 D. Consider Memorandum of Understanding between the City of St. Anthony Village and
38 St. Anthony New Brighton School District #282 for election services for their Special
39 Election which will be held in conjunction with the 2014 General Election.
40
41 Motion by Councilmember Jenson, seconded by Councilmember Gray, to approve the Consent
42 Agenda items.
43
44 Motion carried unanimously.
45
46 IV. PUBLIC HEARING.
47
48 A. Resolution 14-057; Setting the 2015 Proposed Tax Levy and General Operating Budget
49 for the City of St. Anthony Village.
50
4
City Council Regular Meeting Minutes
September 9, 2014
Page 2
Mayor Faust opened the public hearing at 7:02 p.m.
3 Finance Director Rueckert stated that the proposed 2015 general operating budget and
4 preliminary tax levy were presented to the City Council on August 26, 2014, and no changes
5 have been made since that time. She stated that salary adjustments are estimated at 2015 union
6 settlement amounts, health insurance premiums will increase 10.5% with the City's share
7 estimated at 2015 union settlement amounts, the State has increased the PERA pension funding
8 requirements by 5.9% for police and fire and 3.5% for non -police and fire, workers'
9 compensation insurance costs are expected to increase 13%, property, casualty and liability
10 insurance costs will increase 12.25%, and utility costs are budgeted at a 5.1 % increase and reflect
11 proposed rate increases based on current consumption levels. She stated the 2015 overall levy is
12 $5,831,737, an increase of $218,900 or 3.9% over 2014. She discussed the impact of levy relief
13 and debt levy reduction and stated the average homeowner paid $813.14 for City services in
14 2014 or $67.76 per month and the average homeowner paid $460.70 for the road reconstruction
15 program during 2014 or $38.40 per month. She stated that since 1999 the City has received
16 approximately $18 million in grants and donations, or $2,276 per resident. She stated the 2015
17 general operating budget is $6,705,729, the increase in salaries, health insurance, and other
18 operating cost increases have been mitigated by the 2015 increase in LGA, liquor operation
19 transfers total $395,444, and the overall increase in all levies is 3.9%. She stated the Minnesota
20 Department of Revenue recently reminded taxpayers that money is being left on the table for
21 property tax refunds and urged residents to determine whether they qualify for a property tax
22 refund. She stated that another public hearing would be held on December 9, 2014, followed by
23 final adoption of the 2015 general operating budget and property tax levy at that time.
24
25 Mayor Faust closed the public hearing at 7:21 p.m.
26
27 Motion by Councilmember Roth, seconded by Councilmember Stille, to adopt Resolution 14-
28 057; a Resolution Setting the Proposed 2015 Tax Levy and General Operating Budget for the
29 City of St. Anthony Village.
30
31 Motion carried unanimously.
32
33 B. Resolution 14-058; a Resolution Approving the Agreement for Residential Solid Waste
34 and Recycling Collection Services in Saint Anthony Village between the City and the
35 Consortium of Republic Services Walters Recycling and Refuse and Waste
36 Management and Authorizingthe e Mayor and City Manager to Execute Said Agreement.
37
38 Mayor Faust opened the public hearing at 7:22 p.m.
39
40 City Manager Casey explained that the recently enacted Organized Collection Statute requires an
41 exclusive 60 -day negotiation period with current licensed residential collectors and requires that
42 the City identify its priorities, that the collectors maintain their respective market share, and that
43 the terms of a contract be between 3-7 years. He advised that on April 30, 2014, the City began
44 its 60 -day exclusive negotiations with Allied Republic, Walters Recycling and Refuse, and
45 Waste Management, on June 30, 2014, the City Council received the initial proposal, and on
46 August 12, 2014, the City Council received a revised proposal and authorized staff to schedule a
47 public hearing on the proposal. He explained that the Organized Collection Statute is a
48 consumer driven statute intended to ensure consistent delivery of services, provide accountability
City Council Regular Meeting Minutes
September 9, 2014
Page 3
1 in a transparent manner, and ensure that prices are absent of add-on fees such as fuel surcharges,
2 environmental or administrative fees and the City will ensure that all provisions of the contract
3 are enforced. He reviewed sixteen priorities developed by the City noting that one priority does
4 not carry more weight over another. He presented prices for small, medium, and large trash carts
5 and stated the contract has a five-year term with a Consumer Price Index adjustment in the
6 second year and pointed out that no surcharges or other fees can be charged other than normal
7 taxes currently paid by residents. He also presented comparative waste consortium rates from
8 Champlin, Vadnais Heights, and Little Canada, and stated the City would be divided into three
9 zones based on current market share of the collectors. He advised the collectors would handle
10 billing, customer service, and public education, the collection day is Wednesday with no
11 collection allowed before 7:00 a.m. or after 8:00 p.m., the contract provides for continued pickup
12 of recyclables and yard waste, snowbird status is available, the City has final approval of the
13 route, and alleys are required to be picked up first. He added that special pickup service is
14 available for those with a handicap or if someone needs assistance with their trash carts.
15
16 Ms. Mary Bonneville, 2801 Hilldale Avenue, stated she has had Walters for 54 years and they
17 make an accommodation for her and have been wonderful and she wants to stay with Walters.
18 She also asked about any charge for snowbirds.
19
20 Mr. Rich Hirstein, Allied Waste, stated all the haulers have agreed to accommodate special
21 requests, especially for seniors and those with a handicap or who have difficulty getting their
22 container to the curb and the haulers will not charge for snowbirds. He added that the haulers
23 would work with the City to establish the rules and make sure the rules are the same for
24 everybody and in the best interest of every citizen.
25
26 Ms. Lisa Wert, 2808 34th Avenue NE, stated she has had Waste Management for many years
27 and felt that residents should be able to pick their own haulers.
28
29 Mayor Faust stated the City has made a significant investment in its roads and the biggest
30 damage to roads comes from trash haulers because they cannot be limited to the amount of
31 weight they carry like other trucks. He stated the organized collection proposal means that
32 instead of having three haulers throughout the City there will be one hauler per zone, thus saving
33 wear and tear on the streets as well as being more cost effective, with those savings passed on to
34 residents. He stated the City has worked closely with the haulers and the prices shown are
35 transparent and he felt the proposed contract would serve the City well.
36
37 Ms. Jean Volna, 3501 Coolidge, stated she has been concerned for a long time about the trucks
38 rumbling through the streets especially after they had to pay for a new street. She commended
39 the City for the way it has handled all the issues and felt the City had done a good job.
40
41 Mr. Bill Volna, 3501 Coolidge, referenced Mn/DOT data that one garbage truck on a residential
42 street is equivalent to 10,000 cars and creates micro cracks that do not show up right away but
43 cause damage that shows up later. He expressed support for the organized collection proposal.
44
45 Ms. Lisa Wert asked if residents will see an increase in their bill or if they will stay the same.
46
47 Mayor Faust stated that a small trash cart and recycling is $15.97 per month plus tax and a large
48 trash cart and recycling is $20.14 per month plus tax with yard waste charged separately. He
5
6
City Council Regular Meeting Minutes
September 9, 2014
Page 4
I stated that Ramsey County offers a free yard waste drop-off site available to all St. Anthony
2 residents. He stated that organized collection is intended to level the playing field for everyone
3 so that all residents end up at the same price with the same level of service.
4
5 Mr. Mike Donnnelly Waste Management, stated the haulers negotiated the rates based on the
6 entire City and residents are going to get a better rate because of efficiencies in this system.
Mayor Faust closed the public hearing at 7:50 p.m.
10 Motion by Councilmember Jenson, seconded by Councilmember Stille, to adopt Resolution 14-
11 058; a Resolution Approving the Agreement for Residential Solid Waste and Recycling
12 Collection Services in Saint Anthony Village between the City and the Consortium of Republic
13 Services, Walters Recycling and Refuse, and Waste Management and Authorizing the Mayor
14 and City Manager to Execute Said Agreement.
15
16 Councilmember Stille stated that a task force began discussing organized collection in 2008 and
17 at that time it was more slated toward an RFP process going to one hauler. He commended
18 Senator Marty for authoring the legislation and he felt this was going to be a win-win for
19 everyone. He stated most residents will see a savings on their bill, but reminded residents about
20 the intangible costs, i.e., the damage to the roads from the trucks, and organized collection would
21 eliminate a lot of truck traffic and environmental pollution. He stated he was in favor of the
22 proposal and felt it was going to be great for the City and its residents.
23
24 Councilmember Gray stated this has always been a contentious subject for cities and because of
25 the change in the law, the City has an opportunity to get an agreement in place that takes care of
26 everybody, even though it might not make everybody happy and some residents might lose their
27 current hauler, but overall he felt it was best for the City.
28
29 Councilmember Roth stated he would not support the resolution because some residents will end
30 up paying more for collection services and he felt the City could save more money and achieve
31 all of its goals by going to an RFP. He expressed concern about the 30% difference in price and
32 felt the community would be better served by doing an RFP.
33
34 Mayor Faust stated the City has to look out for the entire community and the City Council's job
35 is to make sure everyone is treated the same and to make sure there is a transparent level playing
36 field, adding he felt that the five-year contract in totality was going to be more advantageous to a
37 much higher percentage of residents than those who might currently have lower rates.
38
39 Motion carried 4-1 (Roth opposed).
40
41 V. REPORTS FROM COMMISSION AND STAFF - NONE.
42
43 VI. GENERAL BUSINESS OF COUNCIL.
44
45 A. Resolution 14-059; a Resolution for the 2015 Street and Utility Project Receiving
46 Feasibility Report, Order Plans and Specifications. Justin Messner City Engineer (WSB
47 & Associates), presenting.
48
City Council Regular Meeting Minutes
September 9, 2014
Page 5
1 City Engineer Messner presented the 2015 street and utility improvement project for the
2 reconstruction of 36`h Avenue from Silver Lake Road to Highcrest and Chelmsford Road from
3 360' Avenue to 37`h Avenue as well as alleyway pavement rehabilitation south of 29`h between
4 Coolidge and Silver Lake Road and mill and overlay on St. Anthony Boulevard from Ridgeway
5 Parkway to the Minneapolis Diagonal Trail. He explained the project includes reconstruction of
6 the pavement, replacement of the sanitary sewer, replacement of the water main, and drainage
7 improvements. He advised the estimated street reconstruction cost is $1.4 million with 35% of
8 the cost assessable to residents, the estimated cost for sanitary sewer improvements is $350,000
9 with the entire cost borne by the City, the water main improvements are estimated at $346,000
10 with approximately $50,000 assessable to residents for replacement of the curb stop, the storm
11 sewer improvements are estimated at $191,000 with approximately $67,000 assessable to
12 residents, the mill and overlay project is estimated at $200,000 with the entire cost borne by the
13 City, and the alleyway improvements are estimated at $170,000 with 100% of the cost assessable
14 to benefiting properties, for a total estimated project cost of $2.6 million. He pointed out the
15 City is looking to add a backyard drainage improvement project between 34`h and Belden Drive
16 and explained that adding this into the 2015 project is intended to take advantage of economies
17 of scale and would be funded through the City's flood improvement program and a portion
18 assessed to benefiting property owners. He presented the project schedule, noting that several
19 public information meetings will be scheduled and once the contract is awarded, construction is
20 scheduled to begin in May 2015 with substantial completion in October 2015.
21
22 Councilmember Roth asked if any fire hydrants would be added as part of the project.
23
24 City Engineer Messner stated that the City analyzes its fire flow protection system with all street
25 improvement projects to make sure the system conforms to the fire code and one additional
26 hydrant will be required on 36`h Avenue.
27
28 Councilmember Roth requested the City Engineer look at the sidewalk along St. Anthony
29 Boulevard toward the interstate because it looks like the sidewalk has sunk and asked that the
30 City determine if the sidewalk can be repaired as part of the mill and overlay project.
31
32 Councilmember Jenson asked about the criteria used to select the alleyway as part of this project.
33
34 City Engineer Messner explained that this is a T alley with entrance off Silver Lake Road and a
35 sharp turn to the north and the alley has numerous drainage problems and the haulers are
36 destroying the pavement because of the tight T. He stated the sharp T is not easily mitigated
37 because the City does not have sufficient right of way, adding that having one hauler in the area
38 will help; in addition, the City is exploring other pavement options at the intersection.
39
40 Motion by Councilmember Gray, seconded by Councilmember Roth, to adopt Resolution 14-
41 059; a Resolution Receiving Feasibility Report and Ordering Plans and Specifications for the
42 2015 Street and Utility Improvements.
43
44 Motion carried unanimously.
45
46 B. Resolution 14-060, a Resolution Ordering Improvements and Awardine a Bid for the
47 2014 Municipal Fiber Optic Installation Project. Justin Messner, Citv Engineer (W SB &
48 Associates), presenting.
7
M
City Council Regular Meeting Minutes
September 9, 2014
Page 6
2 City Engineer Messner presented the proposed municipal fiber optic installation project and
3 stated the project extends fiber from City Hall to the public works building, from public works to
4 Silver Lake Village Liquors, from City Hall to Market Place Liquors, and from City Hall to the
5 fire station. He stated the project would help establish and maintain a robust technological
6 foundation for the City and eliminate dependency on existing service providers with a goal to
7 eliminate potential increasing rates to the City. He explained the project will expand and ensure
8 current capabilities of the Police Department's record management system, liquor store inventory
9 management and security system management, City Hall records management, and park facility
10 management, including security systems and video surveillance. He advised that bids were
11 opened on August 28, 2014, with a low bid from AEI Construction, Inc., in the amount of
12 $203,452.95 and the project will be funded primarily through a loan from the Water Filtration
13 Fund. He stated the project is scheduled to begin in October 2014 with substantial completion
14 the end of November 2014.
15
16 Councilmember Roth asked if the City has had any experience with AEI Construction.
17
18 City Engineer Messner replied that the City has not worked with AEI Construction, but noted
19 that the company's more common name is Arvig Construction and the City of Roseville has
20 done a lot of work with them and they are a well-known company in the industry.
21
22 Councilmember Roth noted that the engineer's estimate was approximately $300,000 and
23 suggested that some of the future phases be added to take advantage of economies of scale, given
24 the lower than expected bid received from AEI.
25
26 Mr. Bill Volna, 3501 Coolidge, approached the City Council and stated he works with a
27 company dedicated to protecting the national power grid and discussed a phenomenon called
28 electro magnetic pulse (EMP) from a solar flare that would shut down all electronics and their
29 company works on special enclosures that can protect electronics from EMP. He stated that fiber
30 optics is immune to EMP if the structure on each end is thoroughly protected.
31
32 Motion by Councilmember Roth, seconded by Councilmember Gray, to adopt Resolution 14-
33 060; a Resolution Ordering Improvements and Awarding a Bid for the 2014 Municipal Fiber
34 Optic Installation Project to AEI Construction, Inc., in the amount of $203,452.95.
35
36 Motion carried unanimously.
37
38 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
39
40 City Manager Casey reported that the website contains a project information sheet about the
41 LED pedestrian safety improvements at Kenzie Terrace and 27,'. He stated this project would
42 provide a flashing in -pavement signal similar to the LED signal adjacent to City Hall
43
44 Councilmember Roth — no report.
45
46 Councilmember Stille — no report.
47
City Council Regular Meeting Minutes
September 9, 2014
Page 7
Councilmember Gray reported on his attendance at the September 4th North Suburban Cable
Commission meeting and advised that the Strategic Planning Committee will be discussing the
decrease in funding for CTV, adding that the franchise agreement expires in October and will be
extended for six months.
Councilmember Jenson - no report.
8 Mayor Faust reported on his attendance at the September 8 Regional Council of Mayors meeting.
9 He also reported on his attendance at the September 9 MWMO board meeting. He announced
10 that the City would be expanding its services to MWMO effective October 1, 2014.
11
12 VIII. COMMUNITY FORUM.
13
14 Mayor Faust invited residents to come forward at this time and address the Council on items that
15 are not on the regular agenda.
16
17 Mr. Robert Lundeen, 3912 Fordham Drive, asked about the recent lawsuit filed by the Federal
18 government and requested information about the City's position related to the lawsuit.
19
20 Mayor Faust directed Mr. Lundeen to the City's website for information and indicated it would
21 be inappropriate for the City Council to talk about the lawsuit given the attorney-client privilege.
22
23 IX. INFORMATION AND ANNOUNCEMENTS.
24
25 City Manager Casey invited residents to attend an open house on Monday, September 15, from
26 4:30-6:30 p.m. in Council Chambers regarding the pedestrian safety improvement project
27 planned as part of the City's receipt of the Highway Safety Improvement Program grant.
28
29 Councilmember Stille presented a flyer announcing an opportunity for Hennepin County
30 residents to get rid of household hazardous waste from September 18-20 at 2904 Fairmount
31 Street SE from 9:00 a.m. to 4:00 p.m. each day. He stated he was not sure if Ramsey County
32 was hosting a similar event and asked staff to look into this.
33
34 X. ADJOURNMENT.
35
36 Mayor Faust adjourned the meeting at 8:54 p.m.
37
38 Respectfully submitted,
39 Barbara Hughes (TimeSaver Off Site Secretarial, Inc.)
40
41 ATTEST: Mayor
42 City Clerk
0
10
THIS PAGE LEFT INTENTIALLY BLANK
Saint Anthony Village
DATE: September 23, 2014 Approved:
TO: Mayor and Councilmembers
FROM: License Clerk
ITEM: License and Permits for Approval:
Mechanical License:
Associated Mechanical Contractors, Shakopee, MN
Hoffman Refrigeration & Heating, Stillwater, MN
Kath HVAC, Little Canada, MN
Practical Systems, Hopkins, MN
Sedgwick Mechanical, Mendota Heights, MN
SR Mechanical, St Louis Park, MN
Twin City Fireplace & Stone, Edina, MN
Cigarette and Tobacco License:
Applicant: Smoke4less
Location: 3809 — 3811 Stinson Blvd
Motor Vehicle License:
Applicant: Murphy's Service Center
Location: 3501 29"' Ave NE
Rental License:
Applicant: Kaathryn Rensch
Location: 3104 39th Ave NE
Applicant: John Lam
Location: 3204 39th Ave NE
Applicant: Andrew Borgert
Location: 3101 Bell Lane NE
Applicant: Jeffrey Krull
Location: 3724 Chandler Dr NE
Applicant: Property Illinois
Location: 3913 Fordham Dr NE
Applicant: Gary Peterson
Location: 2601 Kenzie Ter #204
Applicant: Lara Merrill
Location: 3912 Macalaster Dr NE
11
12 Applicant: Suza Gosh
Location: 2525 Pahl Ave NE
Applicant: Dan Hegstrand
Location: 3101 Stinson Blvd NE
Applicant: Marcus Drayton
Location: 3915 Stinson Blvd NE
Gambling Permit LG 220
Applicant: St. Anthony New Brighton Education Foundation
Date: September 26, 2014
3
City of St Anthony Village
Vendor Number
CITY OF ST ANTHONY CHECK REGISTER
Check Issue Dates: 9/1/2014 - 9/30/2014
Page: 1
Sep 16, 2014 02:48PM
Payee Check Number Check Issue Date Amount
1001
PHILLIPS WINE & SPIRITS
24340
09/10/2014
450.49
10710
ICMA RETIREMENT TRUST
24341
09/12/2014
2,565.76
11792
INTERNATIONAL UNION LOCAL #49
24342
09/12/2014
396.00
11793
LAW ENFORCEMENT LABOR SERVICES
24343
09/12/2014
900.00
10002
LOCAL UNION IAFF #3486
24344
09/12/2014
267.75
10045
ALERT -ALL
24345
09/24/2014
881.00
10054
ALLIANCE MECHANICAL
24346
09/24/2014
17,930.00
1054
AMERICAN BOTTLING CO
24347
09/24/2014
139.72
1100
ARTISIAN BEER COMPANY
24348
09/24/2014
475.90
10116
ASPEN WASTE SYSTEMS INC
24349
09/24/2014
120.10
1013
BELLBOY CORPORATION
24350
09/24/2014
10,169.54
1014
BELLBOY CORPORATION
24351
09/24/2014
53.15
1035
BERNICK'S BEVERAGE & VENDING
24352
09/24/2014
2,712.70
1047
BLACKLIST ARTISAN ALES
24353
09/24/2014
440.00
10185
BOUND TREE MEDICAL LLC
24354
09/24/2014
357.04
8544
BOURGET IMPORTS
24355
09/24/2014
97.50
10188
BRAKE & EQUIPMENT WAREHOUSE
24356
09/24/2014
98.46
1017
CAPITOL BEVERAGE SALES
24357
09/24/2014
17,186.00
12039
CARLSON, DONNA
24358
09/24/2014
16.45
10252
CENTERPOINT ENERGY
24359
09/24/2014
1,072.11
10263
CENTURYLINK
24360
09/24/2014
677.36
10293
CITY OF ROSEVILLE
24361
09/24/2014
7,282.08
10299
CITY OF ST. PAUL
24362
09/24/2014
804.29
10306
CITY WIDE WINDOW SERVICE INC
24363
09/24/2014
16.03
10307
CIVIC SYSTEMS, LLC
24364
09/24/2014
1,500.00
1021
COCA COLA REFRESHMENTS USA, INC.
24365
09/24/2014
195.72
10332
COMPTON'S COMMERCIAL CLNG. INC
24366
09/24/2014
3,578.00
10338
CONNELLY ELECTRONICS
24367
09/24/2014
1.249.20
1042
CRYSTAL SPRINGS ICE
24368
09/24/2014
257.76
12045
CUSTOM CONSTRUCTION SERVICES
24369
09/24/2014
3,000.00
10438
D ROCK CENTER & SMALL ENG
24370
09/24/2014
127.00
10375
DALCO
24371
09/24/2014
64.91
10411
DIAMOND VOGEL PAINTS
24372
09/24/2014
197.60
10473
EMERGENCY APPARATUS
24373
09/24/2014
354.45
1045
EXTREME BEVERAGE
24374
09/24/2014
395.00
10526
FLEETPRIDE
24375
09/24/2014
154.09
11998
FOTH INFRASTRUCTURE & ENVIRONM, LLC.
24376
09/24/2014
4,492.00
10550
G & K SERVICES INC
24377
09/24/2014
405.90
10554
GCR TIRES & SERVICE
24378
09/24/2014
222.54
1110
GENERAL INDUSTRIAL SUPPLY CO
24379
09/24/2014
38.28
10578
GOPHER STATE ONE CALL
24380
09/24/2014
273.50
1032
GRAPE BEGINNINGS, INC.
24381
09/24/2014
377.00
10642
HENN CNTY INFO TECH DEPT
24382
09/24/2014
2,785.48
10661
HENNEPIN COUNTY TREASURER
24383
09/24/2014
611.87
1019
HOHENSTEIN'S, INC
24384
09/24/2014
4,161.54
10684
HOME DEPOT CREDIT SERVICES
24385
09/24/2014
141.63
1027
INDEED BREWING COMPANY
24386
09/24/2014
352.50
10733
INSTRUMENTAL RESEARCH, INC.
24387
09/24/2014
85.50
10745
INTERSTATE POWER SYSTEMS INC
24388
09/24/2014
50.04
10774
JERSEY MIKE'S SUBS
24389
09/24/2014
160.55
1016
JJ TAYLOR DISTRIBUTING
24390
09/24/2014
29,696.22
1004
JOHNSON BROTHERS LIQUOR CO.
24391
09/24/2014
8,094.31
1005
JOHNSON BROTHERS LIQUOR COMPANY.
24392
09/24/2014
4,526.73
14
City of St Anthony Village
Vendor Number
CITY OF ST ANTHONY CHECK REGISTER
Check Issue Dates: 9/1/2014 - 9/30/2014
Page: 2
Sep 16, 2014 02:48PM
Payee Check Number Check Issue Date Amount
1006
JOHNSON BROTHERS LIQUOR COMPANY.
24393
09/24/2014
8,716.65
1044
JOHNSON BROTHERS LIQUOR COMPANY.
24394
09/24/2014
6,314.40
12048
JOHNSON, SCHAWN P.
24395
09/24/2014
1,230.00
12040
KAGOL, VIRGINIA
24396
09/24/2014
2.62
12041
KEMNA, RICHARD
24397
09/24/2014
71.02
10797
KONICA MINOLTA BUSINESS
24398
09/24/2014
57.90
10806
L.T.G. POWER EQUIPMENT
24399
09/24/2014
165.45
10851
LILLIE SUBURBAN NEWSPAPER
24400
09/24/2014
181.26
10833
LMCIT
24401
09/24/2014
533.00
10874
MACQUEEN EQUIPMENT CO
24402
09/24/2014
1,357.10
10879
MAILFINANCE
24403
09/24/2014
135.00
11985
MANSFIELD OIL COMPANY
24404
09/24/2014
19,091.82
11928
MBE INC
24405
09/24/2014
45.00
10939
MIDWAY FORD
24406
09/24/2014
299.21
10963
MINNEAPOLIS SAW COMPANY INC
24407
09/24/2014
25.79
11074
MTI DISTRIBUTING, INC
24408
09/24/2014
161.61
11085
MURPHY'S SERVICE CENTER
24409
09/24/2014
48.21
1051
NEW FRANCE WINE COMPANY
24410
09/24/2014
276.50
11163
OFFICE DEPOT
24411
09/24/2014
1,117.19
11186
PAETEC
24412
09/24/2014
93.66
1012
PAUSTIS & SONS
24413
09/24/2014
1,695.36
1001
PHILLIPS WINE & SPIRITS
24414
09/24/2014
2,448.68
1002
PHILLIPS WINE & SPIRITS
24415
09/24/2014
4,958.74
2000
PINNACLE DISTRIBUTING
24416
09/24/2014
547.20
11225
PLEAA ATTN: J. FORBORD
24417
09/24/2014
40.00
11227
PLUNKETT'S
24418
09/24/2014
893.15
11246
PRAXAIR
24419
09/24/2014
34.92
12008
PREMIER LIGHTING
24420
09/24/2014
29.45
11291
RAIN DROP PRODUCTS
24421
09/24/2014
241.60
11318
RECHECK
24422
09/24/2014
15.00
11991
RL LARSON EXCAVATING INC
24423
09/24/2014
326,395.70
11345
ROSEVILLE CHRYSLER DODGE
24424
09/24/2014
44.24
11366
SAM'S CLUB
24425
09/24/2014
102.75
12042
SCHAFER, MAT
24426
09/24/2014
1.45
11384
SECOND NATURE LAWN AND
24427
09/24/2014
37,624.00
11412
SIMPLEXGRINNELL
24428
09/24/2014
516.37
12043
SMITH, ANTHONY A.
24429
09/24/2014
66.63
1036
SOUTHERN - WCW
24430
09/24/2014
301.00
1026
SOUTHERN LIQUOR
24431
09/24/2014
13,468.96
1024
SOUTHERN WINE & SPIRITS - LAKES DIVISION
24432
09/24/2014
1,814.35
1008
SOUTHERN WINE -SPIRITS -AMERICAN DIVISION
24433
09/24/2014
800.25
2001
STEEL TOE BREWING
24434
09/24/2014
378.00
11502
STREICHER'S
24435
09/24/2014
129.89
11537
TASC - CLIENT INVOICES
24436
09/24/2014
20.00
11549
TERMINAL SUPPLY CO.
24437
09/24/2014
14.16
11552
TESSMAN SEED INC.
24438
09/24/2014
18.90
11566
TIMESAVER OFF SITE SECRETARIAL
24439
09/24/2014
490.50
11586
TRACY PRINTING
24440
09/24/2014
187.90
11612
TWIN CITY JANITOR SUPPLY
24441
09/24/2014
177.13
12038
ULTIMATE PLAYGROUNDS INC
24442
09/24/2014
263.00
11633
UNIFORMS UNLIMITED
24443
09/24/2014
103.94
11637
UNITED ELECTRIC COMPANY
24444
09/24/2014
129.60
11644
UNITED STATES POSTAL SERVICE
24445
09/24/2014
700.00
City of St Anthony Village
Vendor Number
CITY OF ST ANTHONY CHECK REGISTER
Check Issue Dates: 9/1/2014 - 9/30/2014
15
Page: 3
Sep 16, 2014 02:48PM
Payee Check Number Check Issue Date Amount
11674
VERIZON WIRELESS
24446
09/24/2014
786.16
11932
VILLAGE EXPRESS WASH
24447
09/24/2014
55.72
1025
VINOCOPIA
24448
09/24/2014
4,151.50
11694
W.D. LARSON COMPANIES LTD, INC
24449
09/24/2014
40.06
11699
WAL-MART BUSINESS CENTER
24450
09/24/2014
25.60
12046
WATER WIZARD IRRIGATION LLC
24451
09/24/2014
380.00
11933
WIMACTEL INC
24452
09/24/2014
60.00
1034
WINE COMPANY/THE
24453
09/24/2014
754.70
1038
WINE MERCHANTS INC
24454
09/24/2014
3,346.53
1011
WIRTZ BEVERAGE - (GRIGGS)
24455
09/24/2014
8,919.72
1009
WIRTZ BEVERAGE MINNESOTA
24456
09/24/2014
4,227.70
1018
WIRTZ BEVERAGE MINNESOTA
24457
09/24/2014
14,011.03
11738
WSB & ASSOCIATES, INC.
24458
09/24/2014
57,969.10
11740
XCEL ENERGY
24459
09/24/2014
15,092.18
Grand Totals:
677,054.96
EL
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17
72F2! (FST FOR COkNCIL CONSIDERATION
Report Date: September 23, 2014
Resolution 14-061; a resolution Appointing the Election Judges for the 2014 General Election
REVIEW:
For you approval is a resolution appointing the Election Judges that will be serving in the
2014 General Election which will be held on November 4, 2014.
THIS PAGE LEFT INTENTIALLY BLANK
CITY OF ST. ANTHONY VILLAGE
STATE OF MINNESOTA
RESOLUTION 14-061
A RESOLUTION APPOINTING THE ELECTION JUDGES FOR THE
2014 GENERAL ELECTION
WHEREAS, Minnesota §204B.21, subd. 2; APPOINTMENT OF ELECTION JUDGES;
Appointing authority; powers and duties; states that Election Judges for
precincts in a municipality shall be appointed by the governing body of the
municipality; and
WHEREAS, appointment of Election Judges must be made at least 25 days before the election
at which the election judges will serve; and
WHEREAS, Minnesota §204B.19, subd.1; ELECTION JUDGES; Qualifications; the
individuals on "Exhibit A" meet the specified qualifications to be an Election
Judge.
The members of city staff that will be assisting with absentee voting and serve as "emergency
judges" are Phuongmai Dang, Robin Hartfiel, and Sandy Simon. The absentee ballot board will
consist of individuals from Exhibit A and city staff.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony Village
hereby appoints the Election Judges for the 2014 General Election.
Adopted this 23rd day of September, 2014.
ATTEST:
Barbara J. Suciu, City Clerk
Reviewed for Administration:
Jerome O. Faust, Mayor
Mark Casey, City Manager
19
all
EXHIBIT A
Patricia Andrews
Susan Bodurtha
Bonnie Brozak
Edward Brozak
Lona Doolan
Phuongmai Dang
Myrna Doran
Mary Ellen Gabel
Patricia Howell
Bonnita Johnson
Sue Ellen Johnson
Nancy Klucas
Donna Kripotos
Carol Larson
Judy Makowske
Judith Madron
Candice Malone
Doris Mancino
Glenn Monson
Carol Panning
Sharon Poland
Dorothy Roman
Ann Schroeder
Andrea Stephens
Karen Theiler
21
Fire Prevention/Education
Fire Prevention/Education
Nationwide
• 1,240,000 fires responded to by public fire
department —decrease of 9.8%
• Structure Fires
• 1977 - 1,098,000
• 2013 - 487,500
Z l
Fire Prevention/Education
• Despite a decrease in fire from 2012 to 2013
• 3,240 civilian deaths - an increase of 13.5 percent
• Home Fires 76% of all structure fires but
• Home Fires accounted for 79% of fire injuries and
85% of fire deaths
,;
Fire Prevention/Education
Better fire protection systems
• Detection and sprinklers
Flame resistant and retardant materials
• Safer Appliances
• Fire Codes
• Fire Inspections
• Fire Safety Education
v
Fire Prevention/Education
• Schools — Specific curriculum designed per grade
Preschool to 4" — Good Fire/Bad Fire, EDITH, SEH,
Posters, Fire Station Tours
•b Th Grade Health Class — CPR Cert. (20+ years) —
❖ School District Staff — CPR and 1".1dd Training
3
23
24
Fire Prevention/Education
• Businesses
•:• Hazwoper
•:• Fire Extinguisher Travting
❖ CPR '
Fire Prevention/Education
• Apartments and Senior Buildings
Fire Safety
Weather Awareness — What to do\ Where to go
- O• Fall and Injury Prevention
':• Carbon Monoxide Education
El
25
Fire
Prevention/Education
• General Public
:• Home Safety Inspection
•:• Station Tours
•:• CPR — Hands only CPR — 6's person free(so are the 1" 5)
:• Fire Safety
Open House
,
MM:-
26
Open House
• Saturday October 11111, 2014 from 1pm-4pm
• Citizens can learn about a variety of topics
• Great outing for the whole family!
• Opportunity for the community to meet firefighters
and ask questions
Citizens can learn about our day to day operations
and how we respond to emergencies
6
27
yrRL
WR
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29
MEMORANDUM
DATE: August 12, 2014
TO: Mark Casey, City Manager
FROM: Shelly Rueckert, Finance Director
ITEM: Redpath and Company 2014-2015 Engagement letter
Redpath and Company, (formerly HLB Tautges Redpath, Ltd) has prepared the attached
engagement letter for the 2014 and 2015 audit and preparation of the Comprehensive Annual
Financial Reports (CAFR). Please note the following:
• The contracted price for 2011-2013 audit services was $47,225 annually.
• The above price included an annual Audit Management Letter.
• The current proposal is $47,000 and $49,000 for 2014 and 2015 audit. The 2015 audit
anticipates implementation of GASB 68. (Pension liabilities).
• Preparation of the audit management letter would add $2,000 to the cost of each Audit.
The proposed 2014 audit cost presents a 3.75% increase over the audit only cost from 2011.
Therefore the annual increase to arrive at the 2014 cost equals a 1.25% increase. The rate
increase required by Tautges has been mitigated by Staff preparing more required workpapers in-
house.
Upon review of the Audit Management Letter and discussion with the audit partner I recommend
preparation of this letter be eliminated. Much of the information contained in the audit letter is a
restatement of the CAFR information. Additionally this information is incorporated through -out
the year in annual staff reports, setting of utility rates, budget process and the review of annual
transfers and fund closures. The finance annual report will be expanded to include key
information such as fund balance, cash and investments, and HRA activity.
Based on the above I would recommend that we accept the engagement letter as prepared.
30
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x
A N D C O M P TH
August 26, 2014
City of St. Anthony
3301 Silver Lake Road
St. Anthony, MN 55418
We are pleased to confirm our understanding of the services we are to provide the City of St.
Anthony, Minnesota for the years ending December 31, 2014 and 2015. The scope of services
includes the following:
We will audit the financial statements of the governmental activities, the business -type
activities, each major fund, and the aggregate remaining fund information, including the
related notes to the financial statements, which collectively comprise the basic financial
statements of the City of St. Anthony, Minnesota as of and for the years ending December
31, 2014 and 2015. Accounting standards generally accepted in the United States of
America provide for certain required supplementary information (RSI), such as
management's discussion and analysis (MD&A), to supplement the City of St. Anthony,
Minnesota's basic financial statements. Such information, although not a part of the basic
financial statements, is required by the Governmental Accounting Standards Board who
considers it to be an essential part of financial reporting for placing the basic financial
statements in an appropriate operational, economic, or historical context. As part of our
engagement, we will apply certain limited procedures to the City of St. Anthony,
Minnesota's RSI in accordance with auditing standards generally accepted in the United
States of America. These limited procedures will consist of inquiries of management
regarding the methods of preparing the information and comparing the information for
consistency with management's responses to our inquiries, the basic financial statements,
and other knowledge we obtained during our audit of the basic financial statements. We
will not express an opinion or provide any assurance on the information because the
limited procedures do not provide us with sufficient evidence to express an opinion or
provide any assurance. The following RSI is required by generally accepted accounting
principles and will be subjected to certain limited procedures, but will not be audited:
o Management's discussion and analysis
o Budgetary comparison schedules presented as RSI
o Schedule of funding progress — Other Post Employment Benefits Plan
_'1_27%3 1
31
32
City of St. Anthony, Minnesota
Contract for Audit Services
Page 2
We have also been engaged to report on supplementary information other than RSI also
accompanies the City of St. Anthony, Minnesota's financial statements. We will subject
the following supplementary information to the auditing procedures applied in our audit
of the financial statements and certain additional procedures, including comparing and
reconciling such information directly to the underlying accounting and other records used
to prepare the financial statements or to the financial statements themselves, and other
additional procedures in accordance with auditing standards generally accepted in the
United States of America and we will provide an opinion on it in relation to the financial
statements as a whole in a report combined with our auditor's report on the financial
statements:
o Combining and Individual Fund Statements and Schedules
o Supplementary financial information
The following other information accompanying the financial statements will not be
subjected to the auditing procedures applied in our audit of the financial statements, and
our auditor's report will not provide an opinion or any assurance on that other
information:
o Introductory section
o Statistical section
• Report on Internal Control over Financial Reporting and on Compliance and Other
Matters.
• State Legal Compliance Audit.
• Preparation of draft Comprehensive Annual Financial Report (City to prepare
introductory section, Management's Discussion and Analysis and all statistical tables
with the exception of tables 1 through 4).
• Preparation of financial portion of State Auditors Reporting Form.
Audit Objectives
The objective of our audit is the expression of opinions as to whether your financial
statements are fairly presented, in all material respects, in conformity with U.S. generally
accepted accounting principles and to report on the fairness of the supplementary information
referred to in the second paragraph when considered in relation to the financial statements as a
whole. Our audit will be conducted in accordance with auditing standards generally accepted in
the United States of America and the standards for financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States, and the minimum
procedures for auditors as prescribed by MS 6.65, and will include tests of the accounting records
of the City of St. Anthony, Minnesota and other procedures we consider necessary to enable us to
express such opinions. We will issue a written report upon completion of our audit of the City of
St. Anthony, Minnesota's financial statements. Our report will be addressed to the Honorable
Mayor and Members of the City Council of St. Anthony, Minnesota. We cannot provide
212M5.1
33
City of St. Anthony, Minnesota
Contract for Audit Services
Page 3
assurance that unmodified opinions will be expressed. Circumstances may arise in which it is
necessary for us to modify our opinions or add emphasis -of -matter or other -matter paragraphs. If
our opinions on the financial statements are other than unmodified, we will discuss the reasons
with you in advance. If, for any reason, we are unable to complete the audit, or are unable to
form or have not formed opinions, we may decline to express opinions or issue reports, or may
withdraw from this engagement.
We will also provide a report (that does not include an opinion) on internal control related to
the financial statements and compliance with the laws, regulations, contracts and grant
agreements, noncompliance with which could have a material effect on the financial statements
as required by Government Auditing Standards. The report on internal control and on
compliance and other matters will include a paragraph that states (1) that the purpose of the
report is solely to describe the scope of testing of internal control and compliance, and the results
of that testing and not to provide an opinion on the effectiveness of the entity's internal control
on compliance, and (2) that the report is an integral part of an audit performed in accordance with
Government Auditing Standards in considering the entity's internal control and compliance. The
paragraph will also state that the report is not suitable for any other purpose. If during our audit
we become aware that the City of St. Anthony, Minnesota is subject to an audit requirement that
is not encompassed in the terms of this engagement, we will communicate to management and
those charged with governance that an audit in accordance with U.S. generally accepted auditing
standards and the standards for financial audits contained in Government Auditing Standards
may not satisfy the relevant legal, regulatory, or contractual requirements.
Management Responsibilities
Management is responsible for the financial statements and all accompanying information as
well as all representations contained therein. As part of the audit, we will assist with preparation
of your financial statements and related notes. These nonaudit services do not constitute an audit
under Government Auditing Standards and such services will not be conducted in accordance
with Government Auditing Standards. You agree to assume all management responsibilities
relating to the financial statements and related notes and any other nonaudit services we provide.
You will be required to acknowledge in the management representation letter our assistance with
preparation of the financial statements and related notes and that you have reviewed and
approved the financial statements and related notes prior to their issuance and have accepted
responsibility for them. Further, you agree to oversee the nonaudit services by designating an
individual, preferably from senior management, who possesses suitable skill, knowledge or
experience. evaluate the adequacy and results of those services; and accept responsibility for
them.
Management is responsible for establishing and maintaining effective internal controls,
including evaluating and monitoring ongoing activities, to help ensure that appropriate goals and
objectives are met; following laws and regulations; and ensuring that management is reliable and
financial information is reliable and properly reported. Management is also responsible for
implementing systems designed to achieve compliance with applicable laws, regulations.
contracts, and grant agreements. You are also responsible for the selection and application of
,awns 1
34
City of St. Anthony, Minnesota
Contract for Audit Services
Page 4
accounting principles, for the preparation and fair presentation of the financial statements in
conformity with U.S. generally accepted accounting principles, and for compliance with
applicable laws and regulations and the provisions of contracts and grant agreements.
Management is also responsible for making all financial records and related information
available to us and for the accuracy and completeness of that information. You are also
responsible for providing us with (1) access to all information of which you are aware that is
relevant to the preparation and fair presentation of the financial statements, (2) additional
information that we may request for the purpose of the audit, and (3) unrestricted access to
persons within the government from whom we determine it necessary to obtain audit evidence.
Your responsibilities include adjusting the financial statements to correct material
misstatements and for confirming to us in the written representation letter that the effects of any
uncorrected misstatements aggregated by us during the current engagement and pertaining to the
latest period presented are immaterial, both individually and in the aggregate, to the financial
statements taken as a whole.
You are responsible for the design and implementation of programs and controls to prevent
and detect fraud, and for informing us about all known or suspected fraud affecting the
government involving (1) management, (2) employees who have significant roles in internal
control, and (3) others where the fraud could have a material effect on the financial statements.
Your responsibilities include informing us of your knowledge of any allegations of fraud or
suspected fraud affecting the government received in communications from employees, former
employees, grantors, regulators, or others. In addition, you are responsible for identifying and
ensuring that the entity complies with applicable laws, regulations, contracts, agreements and
grants and for taking timely and appropriate steps to remedy fraud and noncompliance with
provisions of laws, regulations, contracts or grant agreements, or abuse that we may report.
You are responsible for the preparation of the supplementary information in conformity with
U.S. generally accepted accounting principles. You agree to include our report on the
supplementary information in any document that contains and indicates that we have reported on
the supplementary information. You also agree to include the audited financial statements with
any presentation of the supplementary information that includes our report thereon. Your
responsibilities include acknowledging to us in the written representation letter that (1) you are
responsible for presentation of the supplementary information in accordance with GAAP: (2) you
believe the supplementary information, including its form and content, is fairly presented in
accordance with GAAP; (3) the methods of measurement or presentation have not changed from
those used in the prior period (or, if they changed, the reasons for the change); and (4) you have
disclosed to us any significant assumptions or interpretations underlying the measurement or
presentation of the supplementary information.
Management is responsible for establishing and maintaining a process for tracking the status
of audit findings and recommendations. Management is also responsible for identifying for us
previous financial audits. attestation engagements, performance audits or other studies related to
2127900
35
City of St. Anthony, Minnesota
Contract for Audit Services
Page 5
the objectives discussed in the Audit Objectives section of this letter. This responsibility includes
relaying to us corrective actions taken to address significant findings and recommendations
resulting from those audits, attestation engagements, performance audits or other studies. You are
also responsible for providing management's views on our current findings, conclusions, and
recommendations, as well as your planned corrective actions, for the report, and for the timing
and format for providing that information.
With regard to the electronic dissemination of audited financial statements, including
financial statements published electronically on your website, you understand that electronic sites
are a means to distribute information and, therefore, we are not required to read the information
contained in these sites or to consider the consistency of other information in the electronic site
with the original document.
Audit Procedures — General
An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements; therefore, our audit will involve judgment about the
number of transactions to be examined and the areas to be tested. An audit also includes
evaluating the appropriateness of accounting policies used and the reasonableness of significant
accounting estimates made by management, as well as evaluating the overall presentation of the
financial statements. We will plan and perform the audit to obtain reasonable rather than
absolute assurance about whether the financial statements are free of material misstatement,
whether from (1) error, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4)
violations of laws or governmental regulations that are attributable to the government or to acts
by management or employees acting on behalf of the government. Because the determination of
abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable
assurance on detecting abuse.
Because of the inherent limitations of an audit, combined with the inherent limitations of
internal control, and because we will not perform a detailed examination of all transactions, there
is a risk that material misstatements may exist and not be detected by us, even though the audit is
properly planned and performed in accordance with U.S. generally accepted accounting auditing
standards and Government Auditing Standards. In addition, an audit is not designed to detect
immaterial misstatements or violations of laws or governmental regulations that do not have a
direct and material effect on the financial statements. However, we will inform the appropriate
level of management of any material errors and any fraudulent financial reporting or
misappropriations of assets that come to our attention. We will also inform the appropriate level
of management of any violations of laws or governmental regulations that come to our attention,
unless clearly inconsequential and of any material abuse that comes to our attention. Our
responsibility as auditors is limited to the period covered by our audit and does not extend to later
periods for which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions
recorded in the accounts, and may include tests of the physical existence of inventories, and
direct confirmation of receivables and certain other assets and liabilities by correspondence with
2127%51
36
City of St. Anthony, Minnesota
Contract for Audit Services
Page 6
selected individuals, funding sources, creditors, and financial institutions. We may request
written representations from your attorneys as part of the engagement, and they may bill you for
responding to this inquiry. At the conclusion of our audit, we will require certain written
representations from you about your responsibilities for the financial statements; compliance
with laws, regulations, contracts, and grant agreements; and other responsibilities required by
generally accepted accounting standards.
Audit Procedures — Internal Controls
Our audit will include obtaining an understanding of the entity and its environment, including
internal control, sufficient to assess the risks of material misstatement of the financial statements
and to design the nature, timing, and extent of further audit procedures. Tests of controls may be
performed to test the effectiveness of certain controls that we consider relevant to preventing and
detecting errors and fraud that are material to the financial statements and to preventing and
detecting misstatements resulting from illegal acts and other noncompliance matters that have a
direct and material effect on the financial statements. Our tests, if performed, will be less in
scope than would be necessary to render an opinion on internal control and, accordingly, no
opinion will be expressed in our report on internal control issued pursuant to Government
Auditing Standards.
An audit is not designed to provide assurance on internal control or to identify significant
deficiencies or material weaknesses. However, during the audit, we will communicate to
management and those charged with governance internal control related matters that are required
to be communicated under AICPA professional standards and Government Auditing Standards.
Audit Procedures — Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of
material misstatement, we will perform tests of the City of St. Anthony, Minnesota's compliance
with the provisions of applicable laws, regulations, contracts, agreements, and grants. However,
the objective of our audit will not be to provide an opinion on overall compliance and we will not
express such an opinion in our report on compliance issued pursuant to Government Auditing
Standards.
The Minnesota Legal Compliance Audit Guide for Local Government requires that we test
whether the auditee has complied with certain provisions of Minnesota Statutes. Our audit will
include such tests of the accounting records and other procedures as we consider necessary in the
circumstances.
Audit Administration, Fees and Other
We understand that your employees will prepare all cash or other confirmations we request
and will locate any documents selected by us for testing.
We will provide copies of our reports to the City of St. Anthony, Minnesota; however,
management is responsible for distribution of the reports and the financial statements. Unless
2127%5 1
37
City of St. Anthony, Minnesota
Contract for Audit Services
Page 7
restricted by law or regulation, or containing privileged and confidential information, copies of
our reports are to be made available for public inspection.
The audit documentation for this engagement is the property of Redpath and Company, Ltd.
and constitutes confidential information. However, subject to applicable laws or regulations,
audit documentation and appropriate individuals will be made available upon request and in a
timely manner to a federal agency providing direct or indirect funding, or the U.S. Government
Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to
carry out oversight responsibilities. We will notify you of any such request. If requested, access
to such audit documentation will be provided under the supervision of Redpath and Company,
Ltd. personnel. Furthermore, upon request, we may provide copies of selected audit
documentation to the aforementioned parties. These parties may intend, or decide, to distribute
the copies or information contained therein to others, including other governmental agencies.
The audit documentation for this engagement will be retained for a minimum of five years
after the report release date. If we are aware that a federal awarding agency or auditee is
contesting an audit finding, we will contact the party(ies) contesting the audit finding for
guidance prior to destroying the audit documentation.
Unless additional work is requested, or circumstances require additional work, we estimate
the annual basic audit fee will be $47,000 for 2014 and $49,000 for 2015. The fee for 2015
assumes no significant changes in accounting or auditing standards other than implementation of
GASB 68. Our invoices for these fees will be rendered each month as work progresses and are
payable on presentation. In accordance with our firm policies, work may be suspended if your
account becomes 120 days or more overdue and may not be resumed until your account is paid in
full. If we elect to terminate our services for nonpayment, our engagement will be deemed to
have been completed upon written notification of termination, even if we have not completed our
report. You will be obligated to compensate us for all time expended and to reimburse us for all
out-of-pocket costs through the date of termination. The above fee is based on anticipated
cooperation from your personnel, accurate and timely completion of workpapers per the City to
prepare list by your personnel, and the assumption that unexpected circumstances will not be
encountered during the audit. Additional audit procedures may be required for certain
accounting issues or events, new contractual agreements, new accounting and auditing standards,
such as legal requirements for new bond issues, new funds, new capital projects, new tax
increment districts, if there is an indication of misappropriation or misuse of public funds, or
difficulties encountered due to lack of accounting records, incomplete records, inaccurate records
or turnover in the City's staff. If significant additional time is necessary due to a change in scope
of services or delays in receiving audit information requests, we will discuss it with you and
arrive at a new fee estimate.
?1_21905.1
W
City of St. Anthony, Minnesota
Contract for Audit Services
Page 8
We appreciate the opportunity to be of service to the City of St. Anthony, Minnesota and
believe this letter accurately summarizes the significant terns of our engagement. If you have
any questions, please let us know. If you agree with the terms of our engagement as described in
this letter, please sign the enclosed copy and return it to us.
Sincerely,
REDPATH AND COMPANY, LTD.
Peggy Moeller, CPA
Response
This letter correctly sets forth the understanding of the City of St. Anthony, Minnesota:
Management signature: Governance signature:
By:
Date:
Nonaudit Services
The employee(s) assigned to oversee the nonaudit services is as follows:
Employee (name or
?1]790[ 1
CITY OF ST. ANTHONY VILLAGE
STATE OF MINNESOTA
RESOLUTION 14-062
A RESOLUTION APPROVING REDPATH AND COMPANY AS THE
CITY AUDITOR FOR AUDITING YEARS 2014 AND 2015 AND AUTHORIZING THE
MAYOR AND CITY MANAGER TO EXECUTE SUCH CONTRACT
WHEREAS, in 2008, the City of St. Anthony entered into a three-year contract with
HLB Tautges Redpath, Ltd for auditing services which was valid through
December 31, 2011; and
WHEREAS, in 2011, the City of St. Anthony extended the agreement with HLB
Tautges Redpath, Ltd for auditing services which was valid through
December 31, 2013; and
WHEREAS, during this time HLB Tautges Redpath, Ltd. changed their name to
Redpath and Company; and
WHEREAS, the Finance Director requested Redpath and Company to provide a quote
for a two-year contract period; and
WHEREAS, the City of St Anthony received an engagement letter from Redpath and
Company for 2014 and 2015.
BE IT RESOLVED, that the City Council of the City of St. Anthony hereby approves
Redpath and Company to perform the services and role of the City Auditor for auditing
years 2014 and 2015 and Authorizing the Mayor and City Manager to Execute Such
Contract.
Adopted this 23rd day of September, 2014.
ATTEST:
Barbara J. Suciu, City Clerk
Review for Administration:
Jerome O. Faust, Mayor
Mark Casey, City Manager
39
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41
Ka
RF6-1 CESTFOR COkNCIL CONSIDF"T-10N
Report Date: September 23, 2014
Ordinance 2014-04; an Ordinance Terminating a Moratorium on the Creation, Establishment
or Operation of Businesses that Sell Electronic Cigarettes and on the Sampling of Electronic
Cigarettes and Related Products in Businesses
REVIEW:
At the November 12, 2014, City Council meeting, the Council adopted Ordinance 2013-03;
Issuing a Moratorium on the creating, establishment or operation of businesses that sell
electronic cigarettes and on the sampling of electronic cigarettes and related products in
businesses.
Tonight, for your approval is Ordinance 2014-04; an Ordinance Terminating Moratorium on
the Creation, Establishment or Operation of Businesses that Sell Electronic Cigarettes and on
the Sampling of Electronic Cigarettes and Related Products in Businesses.
42
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CITY OF SAINT ANTHONY VILLAGE
STATE OF MINNESOTA
ORDINANCE 2014-04
AN ORDINANCE TERMINATING A MORATORIUM ON
THE CREATION, ESTABLISHMENT OR OPERATION OF BUSINESSES THAT SELL
ELECTRONIC CIGARETTES AND ON THE SAMPLING OF ELECTRONIC CIGARETTES
AND RELATED PRODUCTS IN BUSINESSES
The City Council of the City of Saint Anthony Village (the "City") hereby ordains:
Section 1. Moratorium Terminated. For the purpose of protecting the planning process
while the City conducted a study for the purpose of considering amendments to the City's
official controls, including the Zoning Code, with respect to the regulation of e -cigarettes and
similar devices, the City Council adopted Ordinance No. 2013-04, which imposed a moratorium
on any business currently licensed to sell tobacco that also sells e -cigarettes from allowing on-
site sampling of e -cigarettes and related products. The study has now been completed, and the
City Council has approved relevant amendments to the City Code. The moratorium imposed by
Ordinance No. 2013-04 is hereby terminated by the City Council.
Section 2. Effective Date. This ordinance shall be effective as of the date of its publication.
PASSED AND DULY ADOPTED THIS 23rd day of September, 2014, by the City Council of
the City of Saint Anthony Village.
CITY OF SAINT ANTHONY VILLAGE
Jerome 0. Faust, Mayor
ATTEST:
Barbara J. Suciu, City Clerk
Publish: St. Anthony Bulletin
October 1, 2014
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FUTURE COUNCIL D. ITEMS
Date Type
Items/Issues Staff Present
2014
Special
September 30
5:30 p.m.
Joint Meeting with School Board
City Council
7:00 p.m.
Worksession
City Manager
October 8
Special
Special Meeting
City Council
5:30 p.m.
City Manager
Planning Commission items from September
Certification of Utility Bills
City Council
October 14
Regular
g
Award Bid for LED Crosswalk
City Manager
Receive Final Plans for Regional Stormwater Treatment
City Engineer
Quarterly Goals Update
City Council
October 28
Regular
Electronic Pollbooks Update
City Manager
City Clerk
November 3
Special
Worksession
City Council
5:30 p.m.
City Manager
November 10
Regular
Planning Commission items from October
City Council
Ordinance to Set Fees for 2015 (Public Hearing; 1st reading)
City Manager
Score Grant Funding Application Approval - Consent
Ordinance to Set Fees for 2015 - second reading
City Council
November 25
Regular
Approval of fees set by Resolution for 2015
City Manager
Presentation by Ramsey County Sheriff Matt Bostrom
City Engineer
Approve plans and specifications and order advertisement for bids
December 1
Special
Worksession
City Council
5:30 p.m.
- Interview Commission Applicants
City Manager
Planning Commission items from November
Appointments to the Planning & Parks Commission
December 9
Regular
Public Hearing on Final Levy
City Council
Ordinance to Set Fees for 2015 -final reading
City Manager
Annual Transfers/Fund Closures
December 23
Regular
City Council
City Manager
2015
January 13
Regular
Housekeeping Issues Planning Commission Items from December
City Council
Quarterly Goals Update
City Manager
City Council
January 22-23
Goal Setting
City Manager
Dept. Heads
2015 Street Prosect
Call for Hearing on Improvements
City Council
January 27
Regular
-Call for Hearing on Assessments
City Manager
-Order Preparation of Assessments
City Engineer
Annual Report - Administration
February 10
Regular
Planning Commission Items from January
City Council
City Manager